Urgent need for small software for company file management

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. Our archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives training, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

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HYDG Personnel Management Information System.

Personnel management software suitable for enterprises and institutions, there is enough detailed employee information, can be displayed and printed in the form of reports, there are independent and secure database solutions, and there are data backups, personnel resources management can be safe to add and delete all records, etc., this system can provide convenient personnel management for your enterprise, is the best helper for you to manage the enterprise, the detailed content of the source program, please see the introduction inside.

There are many file management system software, mainly according to the needs of the enterprise itself, choose the appropriate file management system software.

Huibotong is a set of file management system that meets the needs of multiple users, covers all functional applications of file management, and meets the needs of permission design and file security utilization.

1. One-stop file management, fully covering the needs of file management.

The functions provided by the file management system cover the whole process of records management. Whether it is file collection, file sorting, file identification, file storage, or file statistics, file retrieval, file compilation and research, file utilization, etc., the system can be used for simpler and more intelligent operations.

Compared with the general file management system, Huibotong has pushed the function of the system one step further, that is, it can not only realize the whole process management of archives, but also assist the process approval and circulation of documents before they become archives.

2. Multiple people manage files at the same time, and file management is more efficient.

In small organizations, there is usually a professional archivist, also known as a dedicated person to manage the files. However, for enterprises with a large number of documents and materials, a single person is responsible for file management, and the workload is actually very large. Based on this, Huibotong provides enterprises with a multi-person file management model.

This mode is combined with terminal login, and the personnel responsible for collecting archives, those who need to use archives, and the management who need to approve can participate in the management and utilization of archives at any time.

3. Layers of security prevention and control mechanisms to strictly protect the confidentiality of archives.

In order to protect the security of file information, a security management mechanism for prevention and control is configured. In the login link, through the wrong password lock, forced password, machine fingerprint login, verification code login, SSL network encryption technology, the enterprise file data management system has installed an airtight "door".

In terms of the use of archives, it supports encrypted transmission of archives, anti-proliferation watermark protection, and provides the function of recording operation traces to monitor user operation behavior.

4. Set application permissions independently, and file management is more refined.

Huibotong file management system supports the function of self-setting permissions. Permission restrictions include more than 20 items such as sharing, **, printing, copying, etc., and synchronous support for independent settings. The object of the permission can be a person, a position, or a file.

For example, you can either set a person or position to be able to modify the profile, or you can set the profile as an attribute that cannot be modified.

The heavy management of paper archives is bringing trouble to many industry customers, "archives" are important and dare not slack off, and "management" troubles have to be prevented!

In the management process of massive archives, there may be phenomena such as "not being able to find when you use it, not returning it when you use it, and losing confidential documents", and the workload is not small to manage.

Combined with the customer service experience of major industries, based on the two functional sections of "authority + document", Panwei OA helps customers unify "paper files" and "electronic files", and use a set of systems to efficiently store and borrow files.

4. Efficient management of large links.

1. "Saving" is not time-consuming.

With the help of the electronic form of the Pan Micro OA system, all the paper files of the organization can be entered into the system, forming an electronic archive database corresponding to the physical files and electronic information, so that managers can efficiently manage the files in the OA system.

2. "Borrow" does not ask for help.

The electronic borrowing management process is more standardized, not only must the use be approved, but the entire borrowing process is strictly monitored, and it is clear how long the borrowing has been and how much it has not been repaid.

3. "Yet" is not overdue.

Because the paper files are not recovered in time, there are often delays in use and the loss of important files.

4. "Check" does not have to wait.

With the help of intelligent reporting system and electronic form, archivists and upper-level leaders can understand the management of various archives within the organization in different periods at any time in the OA report portal.

You can check the details of the file and understand the specific data analysis. Including the borrowing frequency of various documents, how many overdue documents, how many illegal uses, and the proportion of the number of various types of files.

Combination of electronic archives + paper archives: For a long time, enterprises are still accustomed to using paper archives, and the combination of the two is more in line with the needs of enterprises.

The archives company pays attention to three issues, and speaks: Brother Peony, hoping to help friends in the archives workplace.

In the management of company documents and archives, we must learn to use tools to improve the efficiency of team collaboration.

All of the above are traditional file management methods, and all the file management in our company is carried out on a platform called Yifang Cloud, which is not only general file management, but also can do a lot of file-related collaboration work on Yifang Cloud. There are some products of the same kind, such as Goukuai cloud library, nut cloud, Lenovo enterprise network disk, etc., in view of the obvious advantages of the two functions of Yifang cloud synchronization and mobile terminal, and finally chose Yifang Cloud.

Yidu file management system is a software system specially designed and developed by Guangzhou Runpu Network Technology Co., Ltd. for archives management, which follows the National Archives Administration's "Archive Documents.

The content of the rules and the principle of centralized and unified management of archives, maintaining the integrity and security of archives, and making them easy to use. It is efficient, high-quality, simple, and simple

Practical features.

With the easy-to-use file management system, it can comprehensively manage electronic archives, from the collection, storage, sorting, publishing, archiving, query, and borrowing of electronic archives.

The whole process of destruction is controlled and managed, and the automation of archival information management and transmission, the integration, standardization, and standardization of archival materials are realized.

Enjoyment. Yidu file management system is widely used in the following industries: national authorities, energy departments (electric power, petroleum and petrochemical, coal), water conservancy departments, metallurgy.

Departments, railway departments, communication industry, mechanical and electrical ship industry, transportation, finance and insurance, construction industry, libraries, archives and medium and large enterprises.

If it is an enterprise user, look at the actual situation of the enterprise. If the scale of the enterprise is relatively large, there is a certain information foundation. It is recommended to use Neusoft's.

However, this is not absolute. Finally, it depends on the specific situation of the enterprise and the budget situation. Don't generalize.

I use universal file management software, I mainly use this software in the function of sending and receiving documents, after registering the data of sending and receiving documents, it is automatically archived, saving me a lot of time, my colleagues also use this software, he mainly uses this software to manage employee files, although I have not personally operated, but I have seen him use the universal file to print employee reports, this software should be very easy to use, recommend it to the landlord.

The file management we use is good, very easy to use, cheap and practical.

Shenzhen Keyi file management software is very good in terms of after-sales service and functional operation, and it can be seen that there are basically ** companies in each province.

It is recommended that you use Huibotong, which can achieve the two most critical file management goals for you: to provide you with a platform that can classify and centralize the management of files of different types and natures, so as to realize the orderly management of archives and avoid the loss of files caused by personnel loss; And to provide you with authority management and borrowing and return management two management systems, to achieve the standardized application of archives, to solve the inconvenience of file use, to prevent the archives from unknown whereabouts, malicious proliferation and other embarrassing situations.

Huibotong Integrated File Management System: Archives Information Management Solution:

Standardized file management

In line with national standards, it can realize custom configuration of the whole file, type and attribute of the file, and fully realize the ideal of centralized management of various types of files.

Integrate the unified management of physical and digital archives, covering ten categories of archives and cadre personnel file management.

Collaborative file management: Provide a comprehensive process of archives from entry, scanning, uploading, transfer to archiving, and the principle of who forms the archiving, which greatly reduces the burden on file managers.

Efficient file management: support batch entry, import, batch upload, and hooking of files, and automatically generate files such as cover back, remarks table, and catalog**.

Mobile file management: unlimited time, regional viewing, borrowing, and use of archive materials, convenient and fast.

Full life cycle management of Huibotong archives

Huibotong provides automatic management covering the whole life cycle of archives collection, scanning and entry, sorting, archiving and storage, utilization, statistics, compilation and research, and identification.

Attaching importance to the preservation of paper documents is an important issue that archivists must pay attention to and take seriously. Due to historical reasons, the current main archival materials are preserved by paper materials, especially some documents with high confidentiality, most of which are archived with paper documents, so that higher requirements are put forward for the preservation of paper documents and archives.

The basic material conditions for archives storage include: archives warehouse, warehouse equipment, archives equipment, packaging materials, etc.

1. Avoid the formation of acidic environment

There are two main ways to form an acidic environment: one is the residual acid in the papermaking process; Second, when the humidity of the paper is too large, it absorbs the acid gas in the air, so that the pH value of the paper becomes smaller.

2. Prevention and control of photochemical reactions

It is best to build the archives warehouse in the corridor, which not only protects it from sunlight, but also reduces the intrusion of harmful gases in the air.

3. Control the temperature of the warehouse

When the temperature increases, the molecules of the substance gain heat energy, the molecular motion accelerates, the kinetic energy increases, the number of activated molecules increases, and the chemical reaction will also accelerate. Cellulose-related reactions, which are hardly usually carried out, also occur, and the aging rate of the paper is accelerated. When the temperature is too high, the paper loses moisture and becomes hard and brittle.

If the temperature continues to rise, the cellulose will be dehydrated, charred and burned. Therefore, the temperature of the archive warehouse must be controlled, not too high nor too low, and it is best to control it between 14-24.

Fourth, control the humidity of the warehouse

When the humidity in the air is high, the water content of the paper is large, and the acidic substances have a great effect on the cellulose in the paper, which is the reason why the relative humidity is higher and the whiteness of the paper plummets. When the relative humidity exceeds 85%, the physical strength of the paper is lost by more than 30%, the elasticity is completely lost, and it cannot be restored to its original state after drying. In addition, if the relative humidity is below 25%, the paper will become hard and brittle due to drying and loss of moisture, and the elasticity and folding resistance will be weakened and it will be easy to break.

Therefore, the humidity of the archives warehouse is very important, and it must be kept as stable as possible, preferably at 45%-60%.

5. Dust removal and sterilization

Dust is the carrier of bacteria and mold, and it will also have destructive effects such as wear and corrosion on the paper, so it is necessary to remove dust and sterilize before the file is put into storage. After storage, the temperature and humidity should be strictly controlled, because high temperature and high humidity are necessary conditions for the reproduction of bacteria and molds.

I think, just like the blood vessels in the human body, all the blood comes from the heart, then the aorta, the main vein, then the major blood vessels, and then the capillaries. According to this idea, the archives are first collected, then classified, and then subdivided. In the end, just like the blood vessels in our body, what is on the hand is on the hand, and what is on the foot is what is on the foot, and there is absolutely no mistake.

If you can do that, you're a good archivist.