Is there a better conference management system to use? It can realize meeting notification and meeti

With the development of society, industry conferences or other kinds of large-scale conferences are frequently held, and the conference sign-in system is applied to more and more conference activities. The traditional use of manual sign-in for admission not only causes problems such as time-consuming and chaotic sign-in process, but also increases the difficulty of conference management sharply, and the safety of the conference venue is also difficult to guarantee. The quick conference sign-in management system supports multi-scenario and multi-sign-in methods to meet the various sign-in needs of the organizer and realize the efficient, fast, accurate and orderly sign-in and admission of the conference.

Pre-registration before the meeting - registration information is customized, and the docking is smooth

The fast conference sign-in management system supports a variety of user types registration, ticket reservation, payment, conference information inquiry, scheduling, guest introduction, epidemic prevention and control, map navigation, conference notification interaction, materials, booths, real-time live broadcast, etc., and generates personal conference passes. With the fast and stable sign-in effect, the fast conference sign-in management system is flexibly used in a variety of sign-in scenarios such as conference registration and sign-in, pick-up and drop-off sign-in, hotel sign-in, main venue sign-in, branch venue sign-in, etc., based on the support of a number of professional services, flexible configuration of conference resources, and no blind spots in the whole process of guest reception. The registration information is customized, and the registration can be completed by filling in the simple information, and the docking of the registration invoice information is smooth.

On-site sign-in during the meeting - diversified sign-in methods, flexible and efficient

The quick conference sign-in management system provides diversified and multi-role check-in methods, which can be selected according to the scale of the meeting, which fully reflects the forward-looking nature of the enterprise. The provision of a variety of check-in methods is not only an increase in the selectivity of check-in, but also an important embodiment of sign-in flexibility. Quick conference sign-in management system to keep up with the needs of the development of the times, providing ipad sign-in, mobile phone sign-in, WeChat sign-in, turnstile sign-in, and other options, and each sign-in method has its own characteristics, according to the scale of the meeting after the free choice of sign-in mode, you can fully arrange and use resources, improve sign-in efficiency, maximize benefits.

Post-conference data analysis – real-time statistics of meeting information, well documented

After the meeting, the quick conference sign-in management system can collect real-time statistics of conference registration data, on-site sign-in, payment records and other conference-related information. Real-time data statistics can be carried out at any time according to the registration type, identity and other categories of participants, and the financial information reports such as the amount of pre-charge and the amount of on-site charge can be dynamically displayed to facilitate financial management and verification. In addition, the fast conference sign-in management system has a strict hierarchical conference management worker authority setting, can add and delete system operators, and has a traceable operation log management function, which can record the operation records of each operator, so that it can be well documented.

The conference reservation system has developed in a blowout in the past two years, but the various levels are uneven. The new needs of the company's office, the new development of intelligence, and so on derives the demand for intelligent meetings, the SWP system spacebooking conference management system can meet the needs of the vast majority of customers, the conference reservation system can realize the appointment of thousands of people, outlook synchronous reservation, web reservation, temporary reservation, meeting sign-in, solve the ghost meeting, conference resource saving, equipment automatically pulled up, polycom, Huawei, Cisco and other multi-point conference systems automatically pulled up, According to the number of people in the meeting, the outdoor temperature can automatically adjust the indoor air conditioning capacity, generate meeting minutes and other functions have been realized, which can fundamentally solve the user's problems and provide a favorable guarantee for the conference automation to a higher level. Hope mine is good for you.

If it is a meeting notification and meeting sign-in, it can be done in a cloud meeting, if you want to share multiple channels, desktop, documents, and whiteboard sharing, chat, venue locking, hand raising, roll call, outlook, WeChat, QQ, address book invitation meeting, calling participants outside the meeting, etc., full-time cloud meeting can do it.

In 2022, there will be no one who doesn't know how to use the Internet to improve the efficiency of conference management, right?! The difficulties you think can be solved by digital means! Today, I would like to introduce to you an artifact of conference management - the fast conference management system, which provides one-stop conference management from before, during, and after the meeting, so that your conference management is simpler!

More efficient! The easy first step starts with registration

Conference registration is the first step, abandon the traditional registration method, digital means to make participation easier! Set up the registration process first, and the system supports appointment registration. For fee-based meetings, ** payment is provided.

The configuration form allows you to select the appropriate template from the system's massive templates, and on this basis, customize and adjust. For example, the logical requirements between fields, the display and hiding of questions.

The reception is more convenient, the efficiency is higher, and the experience is good

Participants naturally do not want to see a mess when they come to the conference site, and the conference management system provides a comprehensive digital management system such as pick-up, pick-up, check-in, and dining. The conference affairs team manages the reception tasks in a unified manner, grasps the dynamics of the guests' itinerary in real time, effectively arranges personnel and vehicles, and uses mobile sign-in equipment to identify the identity of guests in the process of going to the hotel, so as to improve the reception efficiency and avoid the phenomenon of missing and misconnecting people.

Check-in is more efficient, and electronic sign-in is assisted

E-sign-in is booming, and your conference can't be left behind. The electronic sign-in system of the conference management system basically covers all forms of current meeting sign-in, WeChat sign-in, *** sign-in, and turnstile sign-in, which are suitable for a variety of scenarios, and can be matched with different hardware to achieve different sign-in purposes.

After the meeting, it is necessary to review, and the data analysis report will help

For data processing, it is both a key point and a difficult point. The organizer needs to collect, sort out and analyze the data in all links before, during and after the meeting, which is huge and cumbersome. At the same time, a lot of data information also needs timely feedback, which affects every aspect of the activity, so how to manage data has become one of the major difficulties in activity management.

However, as a good assistant for conference management, the conference management system can automatically upload and archive the data and information in each link, and the stage data can be fed back to the background in a timely manner, which is convenient for the organizer to monitor. At the same time, in the later stage of the event, all the data will be integrated to form a data analysis report to provide accurate data statistics for the organizers.

A management system for meeting discussion (intercom), voting, election, response, scoring and other practical needs of conference rooms in conference rooms.

The conference system is dedicated to the conference halls, multi-function halls, lecture halls and other meeting places of various enterprises and institutions.

1) After the back-end software is successfully booked, the electronic door card of the conference room will display the name of the meeting room, time and date, the list of meeting room reservation schedules, update the real-time use status of the meeting room, and also release various corporate notices, news, and promotional videos.

2) Flexible appointment method, you can book a meeting room through computer webpage, WeChat, mobile phone, submit the appointment application, and after the review personnel approve it, the appointment will be notified successfully, which is convenient and fast, and there will be no mistakes in manual appointment.

3) After the meeting is successfully booked, the system will notify each participant by email, SMS and WeChat, and send a message reminder again before leaving the meeting, which can remind each participant to avoid forgetting and improve the efficiency of meeting organization.

4) When participating in the meeting, the electronic class card can replace the manual statistician sign-in, by scanning *** (system-generated), face recognition, etc., personnel sign-in, the system automatically identifies statistics, and uploads it to the background summary.

The main function of the conference management system is to assist the organizers to control the various processes of the meeting, improve the efficiency of the meeting, so as to organize the conference activities quickly and efficiently.

In terms of on-site event management, it supports a variety of electronic check-in methods to help participants enter the venue quickly. At the same time, it provides a variety of interactive games and functions of the meeting, which letter enlivens the atmosphere of the scene.

In short, the conference management system Li Helun can effectively manage the conference data, control the meeting process, and simplify the complex process of short-shooting, which is also an inevitable trend in the future development of the conference.

Application scenarios: remote support of technology, monitoring of conference operations, and data analysis.

1. IT technology remote support.

1. Remote screen control.

2. The dashboard monitors the quality of the meeting in real time.

3. Conference log analysis support.

2. IT internal project meeting communication.

1. Multi-terminal devices support membership.

2. Remote monitoring of the real-time site of the project.

In addition to traditional paper check-in, electronic sign-in solutions are increasingly recognized by organizers and attendees due to their simple operation, high efficiency and strong sense of technology.

Since WeChat is already a national-level application, basically all participants in China have WeChat on their mobile phones. The organizer can generate a sign-in through a third-party system such as quasi-arrival *** and print it on the spot, and the participants will sign in after scanning the code with WeChat.

2. Scan the code box and sign in with the scanner gun.

Before the meeting, the organizer will send the admission voucher to the participants in batches through the third-party digital conference system such as the quasi-arrival platform, and the on-site participants will show it, and the sign-in staff of the conference affairs group will scan the code through the scanning box or the scanning gun.

3. Other sign-ins.

In some specific occasions, technology check-in forms such as barrier-free check-in, face recognition check-in, NFC check-in, and ID card sign-in can also be used to meet the needs of organizers in specific scenarios. However, such applications require the use of specific equipment, which is relatively costly.

In the era of intelligence, the network and technology are constantly improving, the demand for the conference appointment management system is increasing, the process of booking and arranging meetings through traditional manpower will gradually be eliminated, after all, technology is developing, and in the high-speed enterprise, a more efficient conference management system is needed, so as not to drag down the development of enterprises. The conference reservation system is a conference management system composed of people and computers that can collect, transmit, store, maintain and use information. Once you've booked, you'll be able to lock in a meeting time slot to resolve meeting time conflicts.

What are the advantages of a meeting booking system?