How to do a good job in file management for office secretarial staff

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. Our archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives training, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

Summary. 1) Confidentiality of documents.

Secretaries often have to deal with various documents, materials, charts, etc., which is a major feature of secretarial work. Its secretary should have a strong sense of confidentiality, and should consciously do a good job of receiving, transmitting, and keeping confidential documents and materials, and resolutely not read what should not be seen, and resolutely not say what should not be said.

2) Confidentiality of the meeting.

Secretaries often attend meetings, many of which are with the participation of the leadership. There is often a lot of information in the contents of these meetings that need to be kept confidential, and whether to make it public, when it will be disclosed, and to whom it will be disclosed are all decided by the leaders in charge, and the secretary must not spread or leak it at will, and must do a good job of confidentiality work in strict accordance with the requirements of the meeting.

3) Confidentiality of science and technology.

Any organization needs to carry out business activities with the support of science and technology, R&D and innovation, etc., which can be said to be the life of the enterprise and the key to the undefeated enterprise in the fierce competition. Therefore, the relevant circumstances need to be kept confidential. The nature of the secretary's work determines that he has to contact with all kinds of people, including customers, peers, **, ** departments, etc., and it is very important to do a good job of confidentiality in this regard.

How office clerks can do a good job of office confidentiality in their daily work.

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1) Confidentiality of documents. Secretaries often have to deal with various documents, materials, charts, etc., which is a major feature of secretarial work. Its secretary should have a strong sense of confidentiality, and should consciously do a good job in receiving, transmitting, and keeping confidential documents and materials, and resolutely not look at what should not be seen, and resolutely not say what should not be said.

2) Confidentiality of the meeting. Secretaries often attend meetings, many of which are with the participation of the leadership. There is often a lot of information in the contents of these meetings that need to be kept confidential, and whether to make it public, when it will be disclosed, and to whom it will be disclosed are all decided by the leaders in charge, and the secretary must not spread or leak it at will, and must do a good job of confidentiality work in strict accordance with the requirements of the meeting.

3) Confidentiality of science and technology. Any organization to carry out business activities needs to be supported by science and technology, research and development and innovation, etc., it can be said that it is the life of the enterprise, and it is the key to the undefeated enterprise in the fierce competition. Therefore, the relevant circumstances need to be kept confidential.

The nature of the secretary's work determines that he has to contact with all kinds of people, including customers, peers, **, ** departments, etc., and it is very important to do a good job of confidentiality in this regard.

I hope it can help you, I wish you a happy life, and every day is a healthy and happy day

1) Do a good job in the collection of archives.

1. In order to prevent the loss of documents in the process of circulation, when the documents are delivered to the undertaker, the undertaker must sign and jointly assume the responsibility of timely and complete filing of the documents.

2. Regularly collect the files of various departments, and the department assistant and secretary are responsible for collecting the departmental files. For some important documents, the method of making copies first and then sending the copies to the undertaker is adopted.

3. In the process of handover, the data should be comprehensively cleaned up, and the information scattered on the hands of the individual shall be responsible for the person responsible for the archives of each department, and the information shall be recovered to ensure that the file collection is complete and complete, and the loss of information shall be avoided.

2) Formulate a reasonable classification plan.

1. Archives are divided into document archives, audio and video archives, physical archives and other types.

2. Classify documents and archives according to year-category-level-storage period.

3. Audio-visual and physical archives are arranged according to administrative affairs, business projects, technology research and development, etc., according to the classification scheme and storage period, and do a good job in the usual file work.

3) Conscientiously do a good job in daily file management.

All kinds of files and materials are stored in different file boxes according to categories. Establish and improve a variety of ledgers such as volumes, file transfer registers, file utilization effect registers, destruction registers, data periodic inspection registers, and file transfer statistics as required.

4) Strengthen the study of archives management.

Abide by the professional ethics of archivists.

Do a good job of confidentiality.

Ordinary work should be planned, measured, effective, and proficient in their own business. Ensure the integrity of archives and improve the efficiency of archives utilization.

No matter what files are organized, be sure to keep a ledger for easy inquiry.