How to effectively manage the archives of enterprises

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

1. Accurately reflect the growth process of the enterprise.

The archives record the bits and pieces of the company's growth, when it was established, when it expanded, the adjustment of strategic goals, etc., can be found from the enterprise files. When the development of enterprises is stable and turbulent, and what are the reasons, you can also find rules and answers from them.

2. Prevent the leakage of intellectual property rights of enterprises.

Enterprise archives all involve trade secrets and intellectual property rights, if there is no unified management, let the management personnel dispose of personally, it is bound to be easy to lose, loss of secrets may be leaked. Archives should not only be managed in a unified manner, but also have a sense of confidentiality.

3. Decision-making staff and helpers.

It plays the role of reference and reference for important decision-making of enterprises, provides detailed and credible raw materials, and promotes the production and development of enterprises.

4. A living specimen of corporate culture.

Corporate culture is the projection or reflection of employees' ideology in many aspects such as enterprise system norms, employee behavior, factory appearance and so on. Enterprises that do a good job in file management, when sorting out and improving the corporate culture, do not need to search for dry intestines, do not need to rack their brains, do not need to make up, only need to comb, supplement and improve the values, system norms and codes of conduct recognized by all employees, and the basic content of corporate culture will be there. Combined with the sorting of important events in the history of enterprise development and the summary of the deeds of good employee representatives, the corporate culture is enriched.

5. The database of corporate publicity.

When an enterprise with good file management needs to carry out publicity, it only needs to retrieve information in the archives room, and there is no need to temporarily hold on to it and disrupt normal work. Enterprises with good file management, the publicity materials are authentic and credible, and there is no harm to the publicity and expansion of corporate influence.