The way of file management, the way of file management

In the Song Dynasty, the regular script appeared in the "Song style", and the modern printing of Song style, Heiti, imitation Song and other fonts all belong to the "regular script".

Enterprise internal document management mode, the current enterprise file management with a traditional management method, such as copy or through QQ or WeChat sending, management is not standardized, resulting in work efficiency reduction or file loss and other problems, the domestic knowledge management system platform (such as Puyuan, teemlink Tianling) is very rich in functions such as (enterprise network disk, full-text search, **, **, version management, trace retention, authority management, batch upload**, voice to text, text to speech, process approvals, etc.), and other new functions can be freely configured on the platform. In addition to the PC side, it is also used in mobile APP, and at the same time supports enterprise WeChat, DingTalk can be used without secondary development.

It is recommended that you use a software - teamdoc document management software, which can encrypt and store documents in a centralized manner, effectively organize and classify our files, and set permissions to protect important files to the greatest extent.

1. Simple and easy to understand - the naming needs to be easy to understand, and try to avoid using rare words.

2. Avoid duplication - try to avoid completely duplicating or overlapping parts of the names with other parent folders.

3. Symbol standardization - try not to use special symbols. For special symbols, it is necessary to use the meaning of the same meaning, e.g. '&' for connectors, '@表示正在处理的目录.

1. Each functional department of the company has a special person responsible for the issuance and archiving of documents.

2. After the document is drafted and printed, it must be reviewed and signed by the head of the department, and submitted to the general manager of the company for approval and signature before it can be issued.

3. Establish a document issuance registration form, which will record the name of the document, the time of issuance, each department, the recipient, etc.

4. The issuing department shall hold the issued documents and the document issuance registration form, and receive the documents after being signed by the recipients of each department.

5. The document registration form shall be filed together with the issued documents.

6. Each department shall establish various file folders for the current year, and the documents shall be put into the folder according to the order of document numbering.

7. Organize the documents in the folder every month, and contact the issuing department as soon as possible to complete any omissions.

8. At the end of the year, the documents in all folders will be sorted, classified and bound into a book, and stored in the file cabinet for future reference.

9. The company's important documents are bound and booked according to year and category, and stored in the filing cabinet, and the cabinet file directory is attached to the file cabinet door.

10. Those who borrow important documents should go to the office to print IOUs and go through the borrowing procedures after being approved and signed by the head of the department.

11. The borrowed documents should be returned on time and the IOU should be revoked.

12. For duplicated, obsolete and non-valuable documents, they shall be reported to the office for crushing and destruction after being reviewed and approved by the department head.

Dear, hello, I am glad to answer for you what are the basic operations of managing files and foldersWhat are the basic operations to answer the management of files and folders, the main four basic operations are copying, moving, renaming and deleting. Supplement: File management is an important feature in the operating system.

Its importance lies in the fact that in modern computer systems, the user's programs and data, the operating system's own programs and data, and even various output and input devices are in the form of files. It can be said that although files can be used in a variety of storage media, such as hard disks, floppy disks, optical discs, flash memory, memory sticks, network disks, etc., they all appear in the form of files in front of the administrators and users of the operating system. If my answer is helpful to you, please give a thumbs up (in the lower left corner), I look forward to your like, your efforts are very important to me, and your support is also the motivation for my progress.

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According to the document disposal standards, documents judged to be kept or kept are bound into folders, and anyone can remove the necessary documents within 30 seconds. Specifically, it is carried out as follows:

1.Principle: Only one folder should be kept.

According to the principle of one best: one file, one location, so that the company's documents are not duplicated, only one original is kept in the designated place, and the folder is forbidden to be owned by individuals.

2.Establish a classification system and classification items.

Establish a document classification system to classify and classify documents.

Carry out folder management, and indicate the large classification (business), file name, file number, file inclusion date, file name, storage period, retention period, management responsibility, etc.

3.Develop a catalogue.

Make a list of where documents are placed so that anyone can easily access them.

4.Visualized management.

5.Clarification of document users.

Indicate the user when using the document.

6.Operation and maintenance of the document management system.

Clarify the responsibility for document management and select the person in charge of data management. In particular, we make a clear distinction between the custody (storage in the office) and the storage (storage in the data room) of documents, organize documents on a regular basis, and operate and maintain a document management system.