Paperless office and office automation, how to define the two

What is paperless office and how to achieve it?

The means for enterprises to implement paperless office is the last set of OA office automation software.

What is a paperless office?

Paperless office refers to the use of modern network technology for office. The main media tools are modern office tools such as computers, which can be used to carry out various business and transaction transactions without paper and pen. At present, the fax of the enterprise is the traditional fax machine, paper, ink, electricity, machine maintenance costs, staff time, etc. are the cost of the enterprise, the society is progressing, innovative and in line with the trend, practical products are the mainstream of the society, the use of paperless fax management system has been the trend of the society.

Through the closed-loop integration of various office elements, paperless office realizes the integrated management of workflow, information flow and knowledge flow, and provides a scientific, open and advanced information office platform to realize office automation and remote work or work from home.

Paperless office liberates people from tedious, disorderly, and low-end work to engage in core affairs, improves the efficiency of the unit and the controllability of information, reduces office costs, improves execution, and improves management. Through the construction of informatization, we will carry out e-commerce and e-government to quickly enhance our core competitiveness.

For paperless office to become a reality, it is important to change people's perceptions and habits. In people's traditional concept, "black and white letters" have a certain degree of authority, are true and credible, and leaders can also directly circle or give instructions on paper. It is easier for people to relax when reading things on paper, and they are not limited by time and place, and written things are easy to carry.

In addition, paper has obvious advantages: compared to computer screens, we can see more clearly what is printed or written on paper, even in poor lighting conditions, and we can easily annotate and modify it on paper. Similarly, handwriting can display more information than e-mail or floppy disk storage, body language is revealed, and you can feel the other person's emotion, personality, cultural accomplishment and other aspects of information through handwriting.

This is just the idea that some people are nostalgic for paper, but the convenience brought by informatization is more and more, which is incomparable to the original way of using paper. For example, the advantage of information sharing is that you can work wherever you are, as long as you can connect to the Internet, and the online office has been gained by people'Identity.

In particular, the implementation of the office automation system through ASP does not need to install complex application software on the internal network of the enterprise, and only needs to obtain the corresponding user name and password from the ASP service provider to assign it to its own employees to use the people and functions in the network office. On the basis of the second generation, the third-generation office automation system provides relevant knowledge to deal with all aspects to ensure that every user can learn from experts and the existing knowledge of the enterprise anytime and anywhere according to their needs, so that the status of employees in the office automation system changes from passive to active, so as to greatly improve the overall innovation and adaptability of enterprises and institutions in the process of improving the creative ability of each employee.

"Office automation (OA) is a new type of office that combines modern office and computer technology. There is no unified definition of office automation, and all the use of various new technologies, new machines, and new equipment in the traditional office to engage in office business belong to the field of office automation.

By realizing office automation, or realizing digital office, we can optimize the existing management organizational structure, adjust the management system, increase the ability of collaborative office on the basis of improving efficiency, and strengthen the consistency of decision-making. ”

Public automation can not only realize the automatic processing of office affairs, but also greatly improve the work efficiency of individual or group office affairs, and provide a scientific basis for the management and decision-making of enterprises or departments.

1. Office automation: It is a comprehensive technology that applies computer technology, communication technology, system science and behavioral science to the office transaction processing of a large number of large and unclear structures that are difficult to process by traditional data processing, including non-numerical information.

2. It can continuously make people's office jelly in various equipment other than people, and form a human-computer information processing system that serves a certain goal with these equipment and office personnel, so as to achieve the purpose of improving work quality and work efficiency.

Not only do we achieve paperless form approval, but even the leader's signature is paperless, because we have electronic signatures, which is so convenient.

Abstract: What is the paperless office system, in fact, it is easy to understand, that is, the system that does not use paper and uses the Internet to work together, which can avoid the waste of paper and protect the environment. So what are the highlights of the paperless office system?

First of all, of course, low-carbon emission reduction, as well as convenient, efficient, and fast internal staff communication. What is the meaning of the specific paperless office system and the highlights of the paperless office system, let's take a look at it with me in the article! 1. What does paperless office system mean?

To put it simply, it is to use the Internet to work without paper. The main media tools are computers or developed system software. For example:

Modern office tools such as network fax and fax server can realize various business and transaction processing without paper and pen.

This new office mode has greatly reduced the number of paper documents, and the office costs such as printing and paper have also been reduced accordingly, avoiding the waste of paper and protecting the environment. The concept of a paperless office has been around for years, but it's only in recent years that the advent of smartphones, tablets, and a host of cloud-based and collaborative software has begun to really push the concept into the mainstream.

Second, the highlight of the paperless office system is **.

Trillion pieces of paper Mount Everest times 15920 meters.

What was originally a thin piece of paper will slowly accumulate into a "tragedy of trees" and a "burden on the earth" under the premise of "paper-based office".

1. Convenient and fast. There is no need to waste time in order to be on a business trip for the leader, and it is too late to sign a list.

2. Improve work efficiency.

3. Set up relevant work processes to handle affairs more quickly. You don't have to go to several places or the leader's office to sign a list.

4. There is a faster internal staff communication platform.