How to account for the staff canteen and how to account for the employee s food expenses?

According to the relevant regulations, the internal canteen of the unit provides services for the employees of the unit and does not operate externally. The corresponding expenses of the canteen belong to the scope of employee welfare expenses, and should be accounted for through "employee remuneration payable - employee welfare expenses".

Purchase vegetables, rice, noodles, oil, etc.

Borrow: Employee remuneration payable - employee welfare expenses (canteen).

Credit: Bank deposits.

Subsidies for canteen expenses are paid.

Borrow: Employee remuneration payable - employee welfare expenses (canteen).

Credit: Bank deposits.

Charge staff for meals.

Borrow: Bank deposit.

Credit: Employee Compensation Payable - Employee Welfare Expenses (Canteen).

Assigned according to the employee service object.

Borrow: Administrative expenses (sales expenses, etc.) - employee welfare expenses.

Credit: Bank deposits.

Credited to the management cost - welfare cost.

Under the new standard, the accrual of welfare expenses has been abolished, and welfare expenses are paid according to the actual amount, and no more than 14% of the total salary can be deducted before tax.

The food expenses of the company's employees should be accounted for through the salary payable to employees and included in the welfare expenses.

Now the welfare expenses do not need to be accrued, and can be directly included in the current welfare expenses when they occur.

Expenditure: Borrow: Employee remuneration --- welfare expenses payable.

Credit: cash on hand.

Carry forward at the end of the month. Borrow: administrative expenses (or sales expenses, production costs, manufacturing expenses, etc.) - welfare expenses.

Credit: Employee compensation --- benefits payable.

Accounting refers to all the activities recorded in the ledger, such as accounting for various expenses and costs, including income, etc., and accounting refers to all carry-forward behaviors, such as carrying forward costs, reselling bad debts, etc., that is, the accounting is included in the first transaction, and the accounting is a flat account after the carry-over, of course, it refers to the profit and loss account.

The accounting entries prepared are:

Borrow: Inventory of goods.

Credit: Accounts Payable - Provisional Estimates.

It must be noted that if the special VAT invoice is not obtained, the VAT input tax cannot be declared and deducted. Therefore, there is no issue of provisional deduction of input tax, and in the above entries, the provisional amount should be tentatively estimated according to the caliber of excluding tax**.

Therefore, it should first be provisionally recorded in accordance with the above provisions, and then, like other inventory commodities that are normally recorded in the warehouse, the cost of issuing (including the said sales out of the warehouse) should be calculated together. The preparation of accounting entries is:

Borrow: Cost of main business.

Credit: Inventory of goods.

Processing after receipt of invoices:

At the beginning of the next month, the provisional estimated warehousing cost was reversed, and the following entries were prepared in red:

Borrow: Inventory of goods.

Credit: Accounts Payable - Provisional Estimates.

After obtaining the invoice, prepare the official entry entry:

Borrow: Inventory of goods.

Debit: Tax Payable – VAT Payable (Input Tax) Payable

Credit: Accounts Payable - * Company, etc.

The recording of staff canteen expenses is mainly divided into two situations: one is the company's internal operation of the canteen, and the expenses will be directly included in the company's cost or expense account; Second, the external canteen is reimbursed to employees in the form of invoices, and the expenses are credited to the employees' personal accounts. The following will introduce in detail the accounting method and relevant regulations of the staff canteen expenses.

1.The company's in-house canteen:

A canteen operated in-house by a company is a place that is operated by the company to provide food and beverage services. In this case, the canteen expenses are recorded as a cost or expense account for the company. The specific accounting method can be determined according to the company's accounting policies, and the general accounting account is "staff canteen expenses" or similar accounts.

2.External canteens are reimbursed by:

Some companies work with external canteens to make it easier for employees to eat, and handle the costs through reimbursement. In this case, the employee will provide the relevant invoice or voucher to the company for expense reimbursement after the consumption in the external canteen. These expenses are accounted for and accounted for in accordance with the company's reimbursement policies and procedures.

3.How staff accounts are credited:

If the company uses the finger form of an employee account to manage the staff canteen expenses, then the expenses will be directly credited to the employee's personal account. When an employee spends in the cafeteria, the relevant expenses will be deducted from the employee's account. This method can better realize the management and settlement of expenses, which is convenient for the company and employees to calculate and record.

Companies need to comply with the relevant tax regulations when accounting for employee canteen expenses. According to the national tax regulations, the cost of the staff canteen can enjoy certain preferential tax policies. The company needs to report the accounting of canteen expenses to the tax department in accordance with the regulations, and keep the relevant vouchers and bills as the basis for tax audit.

Summary: The way in which the expenses of the staff canteen are recorded mainly depends on the operating form of the canteen and the company's management policy. For canteens operated within the company, expenses are included in the company's cost or expense account;

For the reimbursement method of external canteens, the expenses can be credited to the employee's personal account. Regardless of the method of accounting, the company needs to comply with the relevant tax regulations and keep the relevant vouchers and bills.