How is the regular system of the Secretariat planned?

1. Regular meeting system.

Before the 5th of each month, the secretary-general will convene a general office meeting to summarize and deploy the work and communicate the situation. In case of special circumstances, it can be convened at any time.

Every Monday, the Secretary-General organizes a weekly meeting of all departments to summarize and report on the completion of last week's work tasks and arrange and arrange the work plan for this week.

2. Internal affairs supervision system.

1. The supervisors inspect and supervise the matters undertaken by relevant departments for the main work of the association.

2. The undertaking department and the supervising personnel shall be responsible for the matters undertaken in accordance with the requirements of "handing over must be done, doing must be fruitful, and the result must be reported", and timely feedback on the completion of the situation.

3. Leave system.

If all staff members are unable to come to work due to business or illness, they shall apply for leave, which shall be approved by the head of each department and reported to the Secretary-General; After returning to work, the leave will be cancelled in time.

Fourth, the system of handling letters and visits.

The Secretariat shall forward the letter to the relevant departments in a timely manner according to the content of the letter and the time limit; Visits are received by the Secretariat and are responsible for guidance, and relevant departments handle them on their own according to the division of responsibilities. Report important situations in a timely manner.

Fifth, the memorabilia system.

Each department shall report to the Secretariat in a timely manner the major events that occur in the department, and the Secretariat shall compile them into the "Memorabilia" in chronological order after screening and sorting, and publish them by year.

Sixth, the system of accountability for mistakes.

All staff should fulfill their duties, strive for excellence, and complete their respective work with high standards and high quality. For those who cause relatively large mistakes or losses due to irresponsibility, carelessness, or prevarication, the responsibility of the parties concerned and the responsible persons of the departments should be investigated.

7. Security and confidentiality system.

The documents and materials that need to be kept confidential should be properly kept to prevent leakage and loss of confidentiality, and it is forbidden to leak enterprise information without the consent of the Secretary-General, and the adverse consequences caused by this shall be borne by themselves.

Each should strengthen the management of valuables such as computers used to prevent loss.

8. Work and rest system.

All staff should abide by the work and rest system, go to work on time, and be coordinated by the leaders of relevant departments in case of special circumstances. Those who arrive late and leave early without reason, and who refuse to change their ways, will be criticized at the general meeting of all staff until the labor contract is terminated.

9. Civilized office system.

Work should be rigorous, orderly, and efficient, and it is strictly forbidden to eat, watch movies and television dramas, play games, chat and other undesirable phenomena during office hours. Violators will be given face-to-face warnings, and those who refuse to change will be fined 100 yuan for improving lunch.

Individuals should be neat and dignified, decent and generous, and treat people with enthusiasm and sincerity; Focus on unity and cooperation.

10. Clean and sanitary system.

Pay attention to hygiene and keep the room clean; Documents and materials are neatly placed; Spitting, littering of paper scraps, cigarette butts, and dumping of sewage are prohibited.

Clean the public area every day according to the duty arrangement, and those who fail to meet the cleaning standards will be criticized, and those who do not change the criticism will be fined for one week.

The daily work of leaders is divided into two categories: daily work, that is, planned in advance and fixed work (such as meetings, business trips, receptions, etc.) and sudden work (temporarily arranged things). The usual practice of a secretary is to pre-fill the planned things into the prepared schedule, and at the same time arrange the sudden and random events carefully and flexibly.

a) General principles:

Understand the daily work, recent business priorities, work and rest habits, and physical condition of the general manager, optimize the working methods, carefully observe the working habits and work style of the general manager, and actively adapt to his work rhythm;

Understand the company's business development, especially the business progress of the general manager served, and pay attention to the recent work progress;

Pre-write planned events into the schedule; Organize the schedule in a timely manner to avoid scheduling conflicts;

Clarify the priority of things, pay attention to straightening out and sequencing when handling affairs, distinguish priorities, and arrange handling as appropriate;

Communicate with the general manager on a regular basis to reach a consensus on the requirements, needs and handling principles that may be encountered by both parties, so as to facilitate the work to be carried out;

Pay attention to the tight schedule and arrange it appropriately;

2) Experience and skills.

Don't arrange too many things on Monday's schedule and the working day before and after the business trip;

Allow time for maneuver between appointments to prevent time conflicts caused by prolonged meetings, and give the general manager time to sort out his thoughts; At the same time, set aside time to deal with daily affairs;

According to the general manager's habits, set aside an appropriate fixed time to read newspapers, periodicals and other information;

Keep in mind the arrangements of the general manager, and remind the arrangements that have been made in time to prevent conflicts; Arrange a relatively fixed time to check the schedule with the general manager every day to ensure that the content of the schedule between the secretary and the general manager is consistent;

Do not make decisions on behalf of the leader, and handle various appointments according to his working habits and time with the consent of the general manager;

Control the appointment time, interrupt at the right time, and prevent procrastination, so as not to affect the following schedule;

Grasp the characters to avoid in the near future;

Monthly weekly scheduling template.

You can use the notes calendar function, fill in the relevant arrangement, and print it;

You can also make your own schedule according to the general manager's habits.