Briefly describe the most common ways to classify documents and files

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. Our archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives training, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

The classification of documents and archives is the process of sorting, summarizing and classifying documents and files, in order to facilitate the management, retrieval and use of documents and files. The basic classification methods are as follows: Classification by topic:

Classification according to the subject matter or content of the document file, such as according to work tasks, business types, etc. Chronological classification: Classification according to the chronological order of the document file, such as year, quarter, month, etc.

According to the institutional classification method: classify according to the institution or department to which the documents and archives belong, such as by department, department, post, etc. Commonly used joint taxonomies include:

Chronological Classification of Subjects: Documents and files are classified according to the subject and arranged chronologically within the same subject. Joint Taxonomy of Institutional Topics:

Categorize the clerical files by institution, and then by subject within the same institution. Joint Classification of Temporal Institutions and Themes: Classification of documents and archives by time, and then by institutions and themes within the same time period.

In specific practice, according to the work needs and actual conditions of different postures, different classification methods can be selected, or a combination of multiple classification methods can be adopted in order to better manage and utilize documents and archives.

Hello, I'm glad to answer for you, the following is the answer to your query, I hope it will be helpful to you: The 5 categories of clerical files are: 1

Official documents: including various forms of official documents, such as letters, reports, bills, resolutions, etc. 2.

Property: It mainly refers to various ancient cultural relics, documents and modern cultural materials collected in museums. 4.

Historical data: It is an objective document that summarizes a certain historical event or the political, economic, cultural and other social conditions of a certain period. 5.

Archives: It is a material arranged and managed by organs, armies, enterprises and other organizations according to regulations, and it is also one of the most important research materials for historians and sociologists. In addition, documents and archives can also be divided into other categories, such as books, annual books, and licensed documents, so as to fully collect and organize documents and archives, which is conducive to social history research.

Hello Qinqin, it is a pleasure to serve you According to the questions you asked, mine is: Documents and archives can be divided into the following five categories:1

Administrative documents and files: including various documents issued by administrative agencies such as ** organs, enterprises and institutions, such as official documents, reports, notices, letters and telegrams, memoranda, meeting minutes, etc. 2.

Business documents and files: including documents of various specific business activities of enterprises and institutions, such as contracts, agreements, invoices, receipts, warranty cards, engineering drawings, product specifications, etc. 3.

Legal document files: including various documents issued by judicial organs, such as judgments, rulings, mediation documents, execution documents, etc. 4.

Economic document files: including various documents issued by financial institutions, such as deposit certificates, loan applications, credit card application forms, etc. 5.

Scientific research document files: including various documents issued by various scientific research institutions, colleges and universities, etc., such as scientific research plans, research reports, degrees, collections, etc. The above five types of documents cover most of the types of documents, and they all play an important role in the management and development of institutions, enterprises and individuals.

Therefore, it is very necessary to properly manage these documents and files, which can improve work efficiency and standardize the management level.

Summary. The categories of documents and archives are as follows: (1) Party and mass work:

Party affairs, organization, publicity, discipline inspection, trade unions, Communist Youth League, associations, etc.; (2) Administrative management: administrative affairs, public security, auditing, personnel and labor, education, medical and health, logistics and welfare, foreign affairs, etc.; (3) Business management: business decision-making, planning work, financial management, material management, enterprise management, etc.; (4) Production management:

Production scheduling, quality management, energy management, safety management, science and technology management, environmental protection, measurement work, standardization work, file and information management, infrastructure management, equipment management, contracts, etc.

The categories of documents and files are as follows: (1) Party and mass work: party affairs, organizational work, propaganda work, discipline inspection work, trade union work, Communist Youth League work, association work, etc.; (2) Administration:

administrative affairs, public security, auditing, personnel and labor, education, medical and health, logistics and welfare, foreign affairs, etc.; (3) Business management: business decision-making, planning work, financial management, material management, enterprise management, etc.; (4) Production management: production scheduling, quality management, energy management, safety management, science and technology management, environmental protection, measurement work, standardization, archives and information management, infrastructure management, equipment management, contracts, etc.

The five categories of documents and archives are: 0-Party and Mass Work, 1-Administrative Management, 2-Business Management, 3-Production Technology Management, 4-Financial Audit and Rubberization, and 5-Personnel Chongru Pure Labor and Management.