How to organize the clerical files? Hurry, hurry!

The operation method of document file sorting ——— file in pieces.

(1) Do a good job in the collection of archives.

1. In order to prevent the loss of documents in the process of circulation, when the documents are delivered to the undertaker, the undertaker must sign and jointly assume the responsibility of timely and complete filing of the documents.

2. Regularly collect the files of various departments, and the department assistant and secretary are responsible for collecting the departmental files. For some important documents, the method of making copies first and then sending the copies to the undertaker is adopted.

3. In the process of handover, the data should be comprehensively cleaned up, and the information scattered on the hands of the individual shall be responsible for the person responsible for the archives of each department, and the information shall be recovered to ensure that the file collection is complete and complete, and the loss of information shall be avoided.

2) Formulate a reasonable classification scheme.

1. Archives are divided into document archives, audio and video archives, physical archives and other types.

2. Classify documents and archives according to year-category-level-storage period.

3. Audio-visual and physical archives are arranged according to administrative affairs, business projects, technology research and development, etc., according to the classification scheme and storage period, and do a good job in the usual file filing work.

3) Conscientiously do a good job in daily file management.

All kinds of files and materials are stored in different file boxes according to categories. Establish and improve a variety of ledgers such as files, file transfer registers, file utilization effect registers, destruction registers, data periodic inspection registers, and file transfer statistics as required.

4) Strengthen the study of archives management.

Abide by the professional ethics of archivists, do a good job of confidentiality, and work in a planned, measured, and effective manner, and be proficient in their own business. Ensure the integrity of archives and improve the efficiency of archives utilization.

Organize all the information related to the event and number the pages in order. In order to prevent the loss of some of these jokes, the numbering method of "page x" can be used when writing page numbers. After writing the page number, scan and compress all the data related to the unified event into a compressed package, and create a special folder in the computer for backup.

Use excel** to establish a data ledger, including the name of all documents, a summary of the main content, the scope of rights and obligations, the term and other main contents of the data. <

1. Organize all the information related to the event and write the page numbers in order. In order to prevent the loss of some of these materials, the page numbering method can be used when compiling page numbering.

2. After writing the page number, scan all the information related to the unified event and compress it into a compressed package, and establish a special folder in the computer for backup.

3. Use excel** to establish a data ledger, including all the file names, main content summary, scope of rights and obligations, time limit and other main contents of the data.

4. Arrange all the materials in order, and bind the documents in accordance with the standard format required by the unit.

5. Put the bound archives into a special file bag, number them on the cover of the file bag, and indicate the name of the data, the date of sorting out the bag, and the person who organizes it.

Collection, sorting, storage, identification, statistics and provision of archives for the use of the living shed chain. Our archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives training, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and the excavation and bend subsystems are divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.