What does archives management do? Archives management main content

The specific content of archives management depends on the nature of the work you are engaged in, and each unit will have different content requirements for archivists. Two excerpts are as follows:

a.School Archivist Responsibilities:

1. Policy implementation; Implement the guidelines, policies, instructions and regulations of the higher authorities on archives work.

2. Archives custody is responsible for receiving the archival materials of the unit, and classifying, cataloguing and processing them.

3. Business guidance Responsible for supervising and guiding the filing and archiving of various functional departments to ensure the quality of the files.

4. Acceptance and storage Responsible for the acceptance and storage of all kinds of archival materials.

5. Ledger information Responsible for the provision of archives for various evaluation activities of the school to create excellence and pioneering6. Service awareness Compile retrieval tools and reference materials, actively carry out the use of archives, and take the initiative to serve the work of the whole school.

7. Professional level: Actively participate in various business training organized by superior archival organs, and continuously improve professional quality and management level.

8. Ensure security and abide by the confidentiality system and do a good job"Eight defenses"to ensure the security of your files.

9. Work arrangement: Publish the work and activity arrangements of the week in a timely manner, and make a short notice of the principal's office.

10. Temporary work: Complete the temporary work arranged by the school.

b.Responsible for the management of procurement information statistics and contract files.

1) Responsible for reporting procurement information on a monthly, quarterly and annual basis.

2) Responsible for the collection of procurement information.

3) Responsible for the publication of public bidding information, bid-winning information, violation notification, complaint handling information and other information that should be announced in accordance with the regulations.

4) Responsible for the collection, sorting, classification, cataloguing, filing and archiving of the center's archives.

5) The procurement files should be properly kept, stored in an orderly manner, and easily consulted to prevent damage, loss and leakage.

6) Responsible for keeping the computer's magnetic media files and optical discs such as tapes and disks, and responsible for inquiry, storage, copying, etc.

7) Approve the registration of personnel who have access to procurement files in a timely manner.

8) Responsible for reviewing the archives of all departments and offices of the center.

9) Complete other tasks assigned by the leader.

Archives should be classified and stored, such as: procurement, personnel files, construction contracts, etc. should be classified and stored in chronological order, the degree of confidentiality of the content, the size of the subject matter and other requirements. When storing, in addition to bagging, it is also necessary to concisely explain the contents of the bag on the bag.

And do a good job in the storage and registration of archives, as well as access and transfer registration.

Archives should be classified and stored, such as real estate disputes, divorce, monetary debts and other categories (you can design your own categories as needed), and the same category should be arranged in order of time or subject size. Then enter the title and storage location of the file into the computer, and only need to enter the keyword (such as the name of the party) through the computer search program to find out the title and display the storage location.

Archives are classified first, such as: party and masses, administrative, operational, production technology, etc. or by department, such as: office, personnel department, organization department, business office, etc.

Secondly: permanent, long-term, and short-term

Now it's in an archive box for archives

Archives collection, archives sorting, archives value appraisal, archives keeping.

Founded in 1983, Archives Management is an academic journal supervised and sponsored by the Henan Provincial Archives Bureau. According to the inside page of the journal "Archives Management" in the 02nd issue of 2020, "Archives Management" has 14 members of the expert group, 1 preliminary review expert, 1 consultant, and 1 person responsible for the ministry.

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives.

Including: archives collection, archives arrangement, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization. The division of these eight tasks is only relatively stable rather than absolute, and some are divided into six links, and some are divided into two major parts: basic work and utilization work.

The object of archives management is the archives, the service object is the archives user, the basic contradiction to be solved is the scattered, scattered, miscellaneous, large, unique and other conditions of the archives and the social use of archives requirements centralized, systematic, high-quality, specialized, extensive contradictions. The degree to which the society's demand for archives is satisfied depends on the continuous improvement of the level of archives management, and the level of archives management must adapt to the growing social demand.

The two are in the process of constant contradiction from inadaptability to adaptation, thus promoting the development of archives management. From the perspective of the history of archives management for thousands of years, archives management has developed from non-independent systems to independent systems, from simple management to complex management, from empirical management to scientific management, from manual management to computer management, and from closed systems to open systems.

Archives management content:

1. Study hard, love your job, study the archives business seriously, and constantly improve your business management ability. Responsible for collecting and sorting out the school's personnel files, salary files, comprehensive files, first-class materials and other archival materials.

2. Responsible for the collection and collation of school memorabilia, major event materials, rules and regulations and information.

3. Responsible for the classification and numbering, catalog indexing, and confidential custody of archival materials.

4. Responsible for the registration of archives, access and other work, access to archives must be approved by the relevant leaders, and shall not be consulted at will, let alone take away the relevant information.

5. Supervise and urge all departments and offices to archive activity materials in a timely manner to prevent gaps in archives.

6. Keep the archives clean and hygienic and the maintenance of archives tools.

7. Complete other tasks assigned by the leader.

Records Management Note:

1. We must firmly establish a sense of file quality. The improvement of the quality of archives is closely related to the quality awareness of the staff. Among them, the leader's awareness of the quality of archives is the most critical, and the leadership notice must raise awareness, change concepts, and recognize the importance of archives management.

2. It is necessary to continuously improve the quality of archival personnel, strengthen management, improve rules and regulations, and establish a restraint mechanism for internal personnel. Good political, ideological, and professional qualities are the foundation for doing a good job in all aspects of work. Personnel engaged in archival work must have good political and ideological qualities.

Specifically, it is necessary to have a strong sense of professionalism and a high sense of responsibility, to have a good sense of service, and to have the spirit of an archivist who is unknown and selfless.

3. It is necessary to take the full realization of the value of archives as the only criterion for testing the quality of archives work. Every person engaged in archival work should better serve production, construction, education, and scientific research and promote the improvement of the quality and efficiency of all work by strengthening the quality management of archives, so as to realize the true value of archives.

The content of the archival work:1) The warehouse management of archives, that is, the daily work of scientific management of archives in the warehouse.

2) The protection of archives in the flow of files, that is, the general security protection of archives in each flow link.

3) Special measures for the protection of archives, that is, various special technical treatments such as reproduction and repair adopted to extend the life of archives.

Basic requirements for the custody of archives.

First, we should focus on prevention and combine prevention with prevention. There are many ways to protect archives, which can be summarized in two main aspects: on the one hand, "prevention"; The second is "governance". "Prevention" refers to how to prevent the damage of archival documents. "Treatment" means that after the archives are damaged, they should be dealt with accordingly.

Second, coordinate with each other and cooperate closely. Archival preservation is an integral part of the whole archival work, and it is closely related to other aspects of archival work. In the process of collecting, sorting, appraising, statistical, and providing for use, archives may also be damaged by certain unfavorable factors.

1. Do a good job in sending and receiving, archiving, and filing documents.

2. Carefully check the archived documents and materials, find problems in time, and strive to make the case file accurate and complete.

3. Collection and archiving of various technical documents and bad materials and business licenses.

4. Responsible for handling the procedures for borrowing archives, actively carrying out the use of archives, and fully developing archive information resources.

5. Regularly identify the archives, accurately formulate the archives destruction list, and store the archives that have lost their preservation value.

6. Responsible for the management of the archives warehouse and do a good job in the statistical reports of the archives.