Records management, file destruction procedures, how many years of file management, destruction

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. Including: archives collection, archives arrangement, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization.

The division of these eight tasks is only relatively stable rather than absolute, and some are divided into six links, and some are divided into two parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

Legal analysis: In principle, file management is permanently preserved, and the files of resignation, dismissal, resignation, etc., can only be destroyed after one year from the date of resignation. The files destroyed according to the regulations shall be filled in by a special person to destroy the application form, reviewed by the head of the human resources department, reported to the general manager for approval, and two people shall be designated to carry out the destruction.

The review, approval, and execution personnel shall sign and file the destruction application form. The destruction of electronic accounting files shall also comply with the provisions of the State on electronic archives, and shall be jointly supervised by the unit archives management body, the accounting management body and the information system management body.

Legal basis: Article 16 of the "Measures for the Management of Accounting Files" The unit shall regularly identify the accounting files that have reached the retention period, and form an appraisal opinion on the accounting files. After appraisal, the accounting files that still need to be kept shall be redefined as the retention period; Accounting files that have no preservation value at the end of the storage period may be destroyed.

1. The archives of the unit shall put forward the destruction opinions and prepare the destruction list of accounting files.

2. The person in charge of the unit signs the opinion on the destruction of accounting files.

3. When destroying accounting files, the archives and accounting institutions shall jointly send personnel to supervise the sale.

4. Before destroying the accounting files, the supervisor shall check the accounting files to be destroyed in accordance with the contents listed in the accounting file destruction list;

After the destruction, the accounting file destruction list shall be signed and sealed, and the supervision and sales shall be reported to the person in charge of the unit.

First of all, the archivist shall register the files to be destroyed, pay attention to the appraisal of the archives, and then send them to the relevant archives departments for identification, so that more than two archivists can go to the destruction site to supervise the destruction. But in general, it is better not to destroy it, and the responsibility is heavy.

Depending on the record, there is a different retention period, and the record can be cancelled or not. 、

If the destruction of the archive is due, there must be a detailed statement signed by the person in charge.

The person in charge of the department to which the archives belong, the person in charge of the archives, and the personnel supervising the destruction shall jointly destroy them.

1. Compile a destruction inventory. The appraisal team (under the leadership of the person in charge of the organ, composed of personnel from the archives department and the relevant business departments) has compiled a destruction list of the archives that have no preservation value, which is the evidence for finding out the destruction of the archives in the future. The cover of the destruction list shall set the full lot number, the number of destroyed files, the signature and time of the person in charge of the appraisal team, the signature and time of the approver, the signature of the two supervisors and the time of destruction, etc.

In the inventory of archives destruction registration form, the serial number, the title of the document, the year to which it belongs, the file number, the period that should be kept, the period of storage, the number of pages of the document, the remarks and other columns, accurately reveal the content and composition of each destroyed document, for the leaders to review. x0d x0a2, prepare an appraisal report, and put forward a destruction opinion. The report gives a brief introduction to the number and content of the archives to be destroyed, and puts forward opinions on the destruction and states the reasons for the destruction.

x0d x0a (3) shall be destroyed by the archives and accounting institutions jointly dispatched personnel to supervise the sale. When a state organ destroys an accounting file, it shall be supervised by the financial department and the auditing department at the same level. When the financial sector destroys the accounting files, the audit department at the same level should send personnel to participate in the supervision.

x0d x0a (4) before destroying the accounting files, the supervisor shall check the accounting files to be destroyed in accordance with the contents listed in the accounting file destruction list; After the destruction, the accounting file destruction list shall be signed and sealed, and the supervision and sales shall be reported to the person in charge of the unit.