Some questions about procurement, problems that tend to arise in procurement

Collect accurate spend data

Ensuring that the sourcing data you get is accurate and consistent can be challenging. Expenses are not submitted correctly, different vendors provide different data, and other obstacles arise.

Information overload

Sometimes the management of the ** chain is plagued by information overload. In the modern business world, we are exposed to a lot of data, sometimes just too much. This can lead to errors and delays.

Stealthy sourcing

Covert procurement refers to procurement expenses that occur outside of the normal procurement process. Covert purchases can occur because the person with purchasing authority did not submit the expense correctly. This can also be the case if someone deliberately conceals the items purchased.

In either case, maintaining spending visibility is key to avoiding stealthy purchases.

Extended lead-to-delivery times

If the procurement process involving a certain merchant is very long, it is difficult to ensure that the materials arrive on time. They need to order supplies in large quantities before demand arises. This is acceptable for regular purchases, but it is often less practical.

Many supplies are ordered in an emergency and cannot wait for long lead-to-lead times and transit times.

Compliance and risk issues

Risk can be a difficult challenge to overcome in the procurement process. Changes in economics can disrupt the chain, with fraud and unexpected changes in pricing, quantity, or delivery times possible.

In addition, compliance is often a major consideration for project materials. If you need supplies that meet regulatory requirements or quality requirements, then you can't take the risk of working with a supplier who can't guarantee compliance.

Unexpected delays

Sometimes you will experience unexpected delays in the **chain. Maybe an item is out of stock, or the goods are lost in transit. Many problems cannot be planned or foreseen, but you can be prepared for problems that may arise.

How to solve the above common problems, you may want to use modern procurement management software. In addition to solving the problems mentioned in the previous "Challenges" section,8Manage SRM Procurement SystemIn the end, it will help the business to maximize profits.

As a professional procurement management system, it covers the comprehensive management of enterprise procurement management from procurement budget, business, product, procurement plan, inquiry, bidding, bidding, purchase order, procurement contract execution to business performance evaluation.

In addition to being fully functional, its biggest feature is that it provides "straight-through" e-procurement management. Through the application of the first-class business collaboration platform, the external businessmen can participate in the procurement process of the enterprise in real time, greatly improve the procurement efficiency of the enterprise, and ensure the fairness, justice and openness of the procurement process.

In addition, it also provides APP WeChat H5 application for internal users and business users of the system to facilitate the processing of business information in a more convenient and timely manner by both institutions. At the same time, the 8manage system has a high degree of flexibility and process configurability, so that the system can be adapted to the requirements of the company's management process as much as possible.

Common problems in procurement: 1Lack of effective communication of information in the procurement process. In the past procurement work, the procurement department as a separate functional department, relatively independent work, and other departments in the enterprise rarely have direct contact, procurement personnel rarely communicate with sales, technical personnel, production personnel and financial personnel, usually the procurement department is concerned about the manufacturing of materials and the first grade.

<> enterprises should not only analyze and study many domestic and foreign first-class manufacturers when purchasing, but also conduct in-depth research and scientific operation on all aspects of the procurement process. So what are the common problems in the corporate procurement process? Let's take a look at it together!

1.Lack of effective communication of information in the procurement process. In the past procurement work, the procurement department as a separate functional department, relatively independent work, and other departments in the enterprise rarely have direct contact, procurement personnel rarely communicate with sales personnel, technical personnel, production personnel and financial personnel, usually the procurement department is concerned about the manufacturing of materials and the procurement personnel only play a role in the material planner and the merchant, between the two to transmit information.

Once the understanding of information in a certain link is wrong or the effective flow of information is hindered, it will cause repeated procurement of materials and backlog of funds.

2.There is a lack of checks and balances in procurement. Material procurement is a commodity exchange directly mediated by money, which holds a large amount of capital and must have effective supervision measures.

However, there are many enterprises in the procurement of materials and transportation is often in the hands of a department or a few people or even one person, by one person to formulate a procurement plan, another person to purchase materials, the lack of a strong supervision and restraint mechanism. In the long run, there will be unhealthy trends in the procurement work, which will affect the normal material procurement work of the enterprise.

3.The management of enterprises to the best business needs to be strengthened. There is a misunderstanding in the procurement work of many enterprises, that the procurement work is to have a good relationship with the best businessmen, and then on the basis of this relationship, seek run-in and balance between the needs of the enterprise.

In fact, this situation is very dangerous for enterprises. In the procurement behavior, it is important to establish a good personal relationship with the best businessmen, in the long run, Peibu will produce the dependence of the enterprise on some specific businessmen, which is not conducive to the enterprise to find a new and better businessman, is not conducive to the enterprise to carry out technological innovation, and will also breed corruption within the enterprise, damaging the interests of the enterprise.

<> frequently asked questions are:1Lack of effective communication of information in the procurement process.

The purchasing department has little direct contact with other departments in the enterprise, and the procurement personnel rarely communicate with the sales personnel, technical personnel, production personnel and financial personnel. 2.There is a lack of checks and balances in procurement.

At present, the material procurement of many enterprises is often in the hands of a department or a few people or even one person, and one person formulates a procurement plan, and another person travels to purchase materials, lacking a strong supervision and restraint mechanism. 3.The management of enterprises to the best business needs to be strengthened.

At present, many enterprises think that the procurement work is to have a good relationship with the best businessmen, in the procurement behavior, it is important to establish a good personal relationship with the best businessmen, and in the long run, it will produce the dependence of the enterprise on some specific businessmen, which is not conducive to technological innovation of the enterprise, and will also breed rotten behaviors within the enterprise, damaging the interests of the enterprise.

Procurement common problems and solutions.

1. The delay in the arrival of goods affects production.

1. At the same time of signing the order, it is necessary to determine the approximate arrival time, understand the delivery channel and delivery information of the first merchant, grasp the initiative of arrival, and avoid the impact of arrival delay on production. If the merchant says that the goods must be delivered, the freight contact information must be provided to prevent the merchant from deliberately delaying the delivery time, and the goods must be known and the time of arrival.

2. In order to prevent the impact of arrival time, the purchasing staff should have a certain knowledge of logistics, how long it takes to deliver the goods, and how to deliver the goods more conveniently. If due to the mistake of the ** merchant or the error of the buyer's order tracking, we need to communicate with the production department in time to adjust the production and minimize the loss.

Second, after the arrival of unqualified treatment (quality, quantity).

1. If the quality is unqualified, the supplier shall urgently replace it under the condition that the quality of the certificate is qualified, or purchase a small amount nearby, or exchange goods with peers; If the quantity is unqualified, the merchant should communicate with the merchant in time to determine that it is caused by the delivery loss or logistics and transportation problems of the merchant. Discuss the compensation results and decide whether the merchant will compensate or directly request compensation from the logistics company. Generally speaking, the purchased materials are not responsible for transportation, and the transportation is left to the first businessman, and the first business is responsible for dealing with the problem, so as to strive for more benefits for the procurement work.

2. It must be emphasized that quality assurance funds must be retained in the purchase of equipment, and the payment cannot be paid in full, because the equipment often has maintenance problems. Part of the warranty money is retained to prevent the buyer's own maintenance costs when the supplier does not deal with it, and the specific amount is determined by the supplier and the buyer.

1. There is a batch of materials that you have placed an order to notify the first merchant to produce

Supermarket Wrapping Column Agreement.

Party A: xx product ****.

The procurement contract is a legal document of "supply and demand relationship" signed by the enterprise (supplier) and the sub-supplier through negotiation and consensus between the two parties, which both parties should abide by and perform, and is the common language basis for the two parties. Both parties to the contract have their own economic purposes, and the procurement contract is an economic contract, and both parties are protected and liable by the "Economic Contract Law".

First of all, at least ask more than 3 **businessmen** and make ** comparisons. Bottom line: A 5% reduction in procurement costs is equivalent to a 20% increase in profits.

Then, while looking at the best products, we should also pay attention to whether the quality of the products of the merchants is reliable, which is also very important!

Then there is the delivery date, to see if the delivery date of the ** merchant is within your acceptance range, etc. If you can get the best merchant to give you a certain amount of safety stock, it will be even better!

Then there is the service, 1, whether the communication with the ** business is smooth. 2. Whether the business has service points in the country, 3. What kind of service will the business promise to provide. Just sell the product, there is no service, I believe you will not buy it a second time.

Finally, there is SWOT analysis, the 80 rule of 20. It is necessary to conduct a comprehensive evaluation and analysis of the quotient, the strengths, weaknesses, problems, threats, etc. So as to organically combine the company's strategy with the company's internal resources and external environment.