What are the writing rules of official documents, and what are the requirements for the writing rule

According to the affiliation of the organ and the scope of responsibility, authorized writing, joint writing, under normal circumstances, do not exceed the level of writing, do not exceed the authority of the text, "request for instructions" should not be directly submitted to the leader of the individual, "request for instructions" should be one document, only one main organ, not copied to the lower level organs, the "report" must not include the request for instructions, the official document by the secretarial body uniformly handled.

Writing rules refer to the systems and principles that need to be observed by organs at all levels when they exchange official documents. Complying with this principle is conducive to the correct direction of official document transmission, short and effective routes, avoiding official document travel, preventing some official documents from entering the unnecessary circulation process, and inhibiting the generation of worthless official documents. The drafting rules stipulate the correspondence between organs at all levels, that is, the relationship between the granting and receiving of official documents between organs at all levels, which is determined according to the organizational system, leadership relationship and terms of reference of the organs.

According to the different working relationships of the organs that grant and receive official documents, official documents can be divided into upper and lower documents, and parallel documents. The upper and lower lines mainly exist in the first and second types of working relationships above, and the upper text refers to the official documents sent by the lower-level organs to the higher-level organs, such as reports, requests for instructions, etc.; On the contrary, the lower text is an official document sent by a higher authority to a lower level, such as a reply, instruction, etc. Parallel documents exist in the third and fourth types of relationships above, and the official documents sent by organs at the same level and those not subordinate to each other are all parallel documents, such as letters.

It should also be noted in the drafting rules that the leading organs of the Party may, according to the needs of their work, write to the ** and departments at the same level or to the ** organs at the lower level; However, ** organs are not allowed to give instructions or assign tasks to the Party organization.

Parallel text, upward text, downward text.

1. General Rules.

1) The writing should be truly necessary, emphasizing practical results, and emphasizing pertinence and operability.

2) The textual relationship is based on the affiliation.

and terms of reference determined. Generally, it is not allowed to go beyond a higher level, but where it is necessary to go beyond a level in special circumstances, a copy shall be sent to the organ that was crossed at the same time.

Second, the rules of the upper line.

1) In principle, it should be sent to a higher-level organ in principle, and a copy should be sent to the relevant higher-level organ and the organ at the same level at the same time as needed, and a copy must not be sent to a lower-level organ. The upper line should avoid multiple main sends, so when writing the upper line, the main sending organ.

There is only one, but it can be copied to other organs.

2) Party committees and departments requesting instructions and reporting on major matters to the competent department at the level above shall be subject to the consent or authorization of the Party committee and department at the same level; Matters within the scope of the department's authority shall be directly reported to the competent department at the level above.

3) Where it is necessary to request instructions from a lower-level organ in the name of that organ, it shall submit a tendentious opinion and report it to the higher-level organ after submitting a tendentious opinion, and must not forward the original text to the higher-level organ.

4) The request for instructions shall be one document and one matter. Requests for instructions must not be included in reports and other non-indicative documents. Please indicate this language.

There are three main differences between the two important ones and the report.

1. Ask for instructions on one document and one thing; Reports can be one article or several things.

2. The request needs to be replied by the superior; The report does not need to be replied to by the superior.

3. The request for instructions needs to be written in advance; The report can be written before, during, and after the event.

5) Except for matters directly assigned by the responsible person of a higher-level organ, official documents must not be submitted to the responsible person of a higher-level organ in the name of that organ, and official documents must not be submitted to a higher-level organ in the name of the responsible person of that organ. That is to say, official documents are generally not sent to the person in charge.

6) The organ under dual leadership shall send a copy to one higher organ and, if necessary, to the other higher organ.

3. Downline rules.

1) The main sending is to the receiving organ, and a copy is sent to the relevant organ as needed. Important drafts shall be copied at the same time to the organ directly above the organ that issued the document.

2) Party committees and general offices (offices) may, on the basis of the authorization of the Party committees at the same level, write to the Party committees at lower levels, and other departments and units must not issue directive official documents to the Party committees at lower levels or make directive requirements to the Party committees at lower levels in official documents. The specific matters that need to be approved by ** can be written by the ** functional department after being approved by **, and the text must indicate that it has been **agreed. Except for the general office (office), the internal institutions are not allowed to write in layman.

3) Within the scope of their respective powers, Party committees and departments may write to the relevant departments of lower-level Party committees and departments.

4) Where matters within the scope of the authority of multiple departments are involved, and there is no consensus between the departments, the text must not be sent downward; Where the document is written without authorization, the organ at the level above shall order it to correct or revoke it.

5) The higher-level organ writes to the lower-level organ that is under dual leadership, and when necessary, a copy is sent to the other higher-level organ of the lower-level organ. The test is done when necessary, not by CC.

According to the relationship between the texts, official documents can be divided into:

1."Upper text" refers to the lower-level organ's writing to the higher-level organ to which it belongs. Such as requests, reports, etc.

2."Downward text" refers to the text written by the organ at the upper level of leakage to the lower level organ under its jurisdiction. Such as orders (orders), decisions, resolutions, gazettes, announcements, circulars, approvals, etc.

3.Parallel texts refer to organs at the same level and to organs at any level that are not affiliated with each other in the same organizational system or professional system. Such as: letter back bends.

Affiliations in the system.

1. **Upper and lower levels: *** and Sichuan Province, Sichuan Province and Chengdu City in the figure below.

2. ** and its subordinate departments: Sichuan Province and Sichuan Provincial Department of Finance, Chengdu City and Chengdu Municipal Education Bureau as shown in the figure below.

3. Department superiors and subordinates: The Ministry of Education, the Sichuan Provincial Department of Education and the Chengdu Municipal Education Bureau are in trouble as shown in the figure below.

Note: Don't distinguish affiliations based on rank. For example, although the people of Chengdu and the Ministry of Education are at different levels, they are still not subordinate to each other due to the lack of leadership and leadership and guidance and guidance.

It is composed of three parts: the header, the main body and the tail. The formatting, content, and writing requirements for each part are as follows:

a) Head. It mainly includes two items: the title and the main sending organ.

1. Title. 2. The main delivery organ.

b) Text. Its structure is generally composed of the beginning, the main body, the ending, the conclusion, and other parts.

c) Ending. It is common to use polite language to express hope to the other person. or ask the other party to assist in solving a certain problem, or ask the other party to reply in a timely manner, or ask the other party to put forward opinions or ask the competent department for approval, etc.

4) Conclusion. In general, different concluding statements should be used depending on the subject matter of the inquiry, communication, letter or reply. Such as "hereby inquired ()", "please reply immediately", "hereby inform", "hereby reply", etc.

Some letters can also be written without a closing sentence, and if they are notes, they can be used like ordinary letters, using "Sincerely" and "Salute".

5) Closing the paragraph. Generally, it includes two contents: signature and time of writing.

The name of the signed organ and unit, indicating the year, month, and day of writing; and stamped with the official seal.

Drafting rule 1: The drafting should be truly necessary and pay attention to utility. 2. The relationship between the text is based on the affiliation.

and the terms of reference are determined, and generally must not be overstepped to ask for instructions and reports. 3. Each department can write to each other and the relevant business department at the next level according to the authority of the department; Except for the form of a letter to negotiate work, ask and reply to questions, and approve matters, it is generally not allowed to be formally written to the next level. 4. Institutions within the department shall not be formally written except for the general office (office).

5. The same level, the same level, the department at the same level, the department at the higher level and the next level can be jointly written; ** It can be jointly drafted with the Party committee and military organs at the same level; ** Departments and corresponding Party organizations and military organs may jointly draft documents; ** Departments and people's organizations at the same level.

and have administrative functions.

of public institutions may also jointly draft documents. 6. Matters within the scope of the department's authority shall be written by the department itself or jointly. The joint document shall specify the sponsoring department.

Matters subject to approval by ** may also be written by the department with the consent of **, and the text shall indicate that the consent of ** has been obtained. 7. Specific issues within the scope of the duties of the competent department shall be directly reported to the competent department for handling. 8. Without consensus between departments on relevant issues, they shall not go down their respective lines.

If the document is written without authorization, the organ at the higher level shall order it to be corrected or revoked. 9. Important documents of the lower-level organ or the system shall be copied to the directly higher-level organ at the same time. 10. The request for instructions shall be one document and one matter; Generally, only one main sending mechanism is written.

Where it is necessary to send it to other organs at the same time, a copy shall be used, but a copy must not be sent to the organ at the level below.

The report must not include the requested matters. 11. Except for matters directly assigned by the responsible person of a higher-level organ, requests for instructions, opinions, or reports must not be submitted to the responsible person of a higher-level organ in the name of the organ. 12. When an organ under dual leadership writes to a higher-level organ, it shall indicate the organ that sent the main organ and the organ that sent a copy.

When necessary, a higher-level organ shall send a copy to the other higher-level organ that is under dual leadership.