The problem of going up and down in official writing!

Forwards.

The upward official documents of the higher-level organs and the lower-level organs are transferred to the subordinate units in accordance with the relevant language, which is generally called a forwarding notice.

Here's what it's about. We are from Beijing University of Science and Technology.

1. Upward documents, official documents submitted to superior leaders or agencies.

It is mainly used for official documents submitted by the lower-level organs that are led and guided to the higher-level leaders and guidance organs, and for the purpose of reporting hand grinding.

2. The following documents are official documents delivered to the organs of the subordinate units.

It is mainly used for circulars and notices issued by higher-level organs in a leading or guiding position to lower-level organs under leadership or guidance.

3. Parallel documents, official documents transmitted to parallel organs and units.

It is mainly used for the purpose of mutual opinion letters and inquiry letters sent by organs with parallel or unrelated subordinate relationships.

Hello! Answer] There are 15 kinds of statutory service documents commonly used by party and government organs.

1) Upline.

Requests for instructions, reports.

2) Down: resolutions, decisions, orders, communiqués, announcements, notices, approvals, notices, circulars.

3) Parallel texts: letters, proposals.

4) Upstream, Downline, Parallel: Opinions, Minutes.

The following languages: There is a certain degree of flexibility in the direction of the text: the opinion can be used as a downward text, or as an upward parallel or parallel text; The notice is mainly written in the following language, and sometimes it is also sent in parallel to the unaffiliated organs; As a parallel letter, it is occasionally used to answer questions between superiors and subordinates or to contact general matters; In addition to the downward link, the minutes can also be forwarded or served in parallel to the unrelated subordinate organs to play a role of informing.

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The type of official document that can be used in upstream, downward, and parallel scripts is notice.

A notice is an official document that informs or conveys relevant matters or documents to a specific recipient, so that the recipient can know or execute it.

The circular is applicable to the official documents of the lower-level organs, the official documents of the higher-level organs and the organs that are not subordinate to each other, and the issuance of regulations: convey the requirements for the lower-level organs to handle the matters that need to be known or jointly implemented by the relevant units, and to appoint, dismiss and employ cadres.

Opinion 1: Upward text: refers to the document issued by the lower-level organ to the subordinate higher-level organ, and generally has three categories: requests for instructions, reports, and opinions.

2. Parallel documents: refers to the documents issued between parallel organs or organs that are not subordinate to each other, mainly letters, in addition to seven categories, such as proposals, announcements, notices, notices, minutes, and opinions.

3. Down-line text: refers to the documents issued by the higher-level organs to the subordinate organs, generally including orders, resolutions, decisions, bulletins, circulars, replies, announcements, circulars, notices, minutes, opinions, etc., a total of 11 categories.

Opinions, and letters are the languages that can be used in both upline and downline and parallel texts.

Upper line: Request for instructions, report.

Text: Notice, Reply, Circular, Opinion

Parallel text: Letter.

Knowledgeable: announcements, announcements.

There are requests and reports in the upper text.

There are notices, circulars, and approvals in the following texts.

There is a letter in the parallel text.

According to the affiliation of the organ and the scope of responsibility, authorized writing, joint writing, under normal circumstances, do not exceed the level of writing, do not exceed the authority of the text, the "request for instructions" should not be directly submitted to the leader of the individual, the "request" should be one document and one matter, only one main organ, not a copy to the lower level organs, the "report" shall not include the request for instructions, and the official document shall be handled by the secretary and the honorary vertical calendar body in a unified manner.

Writing rules refer to the systems and principles that need to be observed by organs at all levels when they exchange official documents. Complying with this principle is conducive to the correct direction of official document transmission, short and effective routes, avoiding official document travel, preventing some official documents from entering the unnecessary circulation process, and inhibiting the generation of worthless official documents. The drafting rules stipulate the correspondence between organs at all levels, that is, the relationship between the granting and receiving of official documents between organs at all levels, which is determined according to the organizational system, leadership relationship and terms of reference of the organs.

According to the different working relationships of the organs that grant and receive official documents, official documents can be divided into upper and lower documents, and parallel documents. The upper and lower lines mainly exist in the first and second types of working relationships above, and the upper text refers to the official documents sent by the lower-level organs to the higher-level organs, such as reports, requests for instructions, etc.; On the contrary, the lower text is an official document sent by a higher authority to a lower level, such as a reply, instruction, etc. Parallel documents exist in the third and fourth types of relationships above, and the official documents sent by organs at the same level and those that are not subordinate to each other are parallel documents, such as letters.

It should also be noted in the drafting rules that the leading organs of the Party may, according to the needs of their work, write to the ** and departments at the same level or to the ** organs at the lower level; However, ** organs are not allowed to give instructions or assign tasks to the Party organization.

Proper and effective drafting should follow the following basic rules of general application:

This rule should be clear about two points:

The first is to write according to the affiliation of the organ.

Higher-level organs may give instructions, assign work, and make requests to lower-level organs; Lower-level organs may report their work and submit requests for instructions to the organ directly at the level above, and the higher-level organ shall study and respond to the request for instructions.

In addition to this level of relationship, in our country's current management system, there is also a vertical relationship between the business departments, some of which belong to the dual leadership of the first level and the superior department, although most of the business departments and the superior business departments do not belong to the relationship between direct leadership and the led, but there is indeed a relationship between the guidance and the guidance in the business, and the direct relationship between the upper and lower lines has been formed.

The second is to write according to the scope of the organ's duties.

The requirement of this point is that the content of the text should be within the scope of the responsibility of the organ, and should not be exceeded, and if it is exceeded, it will be ultra vires. If it interferes in the affairs of other organs, it will not only not work in practice, but will also cause confusion in government decrees. Of course, there are also exchanges between unrelated subordinate organs, which can only be to negotiate work, notify matters, solicit opinions, etc., and there is no nature of requesting instructions, reporting or assigning tasks.

Rules for authorizing the wording

If the business of a department needs the support and cooperation of subordinates and relevant departments, and it does not have the authority to write the requirements of the assignment according to the subordinate relationship and scope of responsibility, this can be solved by authorizing the writing. Specifically, this department can ask for instructions from the ** at the same level, and after the consent and authorization of the ** at the same level, the ** will write to the ** level.

In the operation, the manuscript should be prepared, signed by the head of the department, and approved by the leader in charge at the same level. After the approval of the leader, the text can be marked with the words "agreed by ****" at the beginning of the text or in the text. In particular, it should be noted here that the writing of ** offices (offices) at all levels has the nature of authorization (except for internal affairs).

The general offices (offices) at all levels and the offices of various departments are the comprehensive offices of the departments and departments, and the laymen are all representatives of the ** and the department, and the public service of the department has the same effect, and the lower-level organs (departments) should be implemented, but not marked at the beginning of the text or the words "with the consent of ***".

The above content refers to: Encyclopedia - Official Document Writing Rules.

The types of official documents mainly include: orders, proposals, decisions, instructions, announcements, circulars, circulars, reports, requests for instructions, approvals, opinions, letters, and meeting minutes.

In all kinds of enterprises, the official documents referred to are generally business documents, which are mainly divided into introduction reports, requests, meeting minutes, key points of work plans, company and product introductions, letters, speeches, feasibility reports, work summaries, market research reports, explanations, etc.

Upside: Reports, requests, proposals.

Parallel text: Letter.

Downtext: Orders, Decisions, Instructions, Announcements, Circulars, Notices, Circulars, Approvals, Meeting Minutes.

Classification of official document writing (1) According to the different literary relationships of official documents, it can be divided into 1. Upward official documents; 2. Descending official documents; 3. Parallel official documents. (2) According to the different nature of the official document law-making organs, it can be divided into: 1. Administrative documents; 2. Party affairs documents; 3. Official documents of laws and regulations; 4. Diplomatic documents; 5. Judicial documents; 6. Military documents. Later, there are different classifications according to the role played by official documents, different classifications according to the scope of use of official documents, classification according to the importance of official documents, and so on.

Upper-line. That is, the writing of the lower-level organ to the higher-level competent authority, such as requests for instructions, reports, opinions, etc.

Below. That is, the writing of the higher-level organ to the subordinate units of the organ, such as the documents issued by the Communist Party of China to its subordinate ministries and commissions and the party committees of all provinces, autonomous regions and municipalities directly under the Central Government; Provincial ** to the commissions, offices, departments, bureaus and administrative offices, municipal ** documents, etc. The specific types of documents used in this regard mainly include instructions, opinions, decisions, resolutions, notices, circulars, meeting minutes, replies, etc.

Parallel text. That is, it refers to the correspondence between organs that do not have a subordinate relationship, such as letters.