What are the drafting rules of official documents?

According to the affiliation of the organ and the scope of responsibility, authorized writing, joint writing, under normal circumstances, do not exceed the level of writing, do not exceed the authority of the text, "request for instructions" should not be directly submitted to the leader of the individual, "request for instructions" should be one document, only one main organ, not copied to the lower level organs, the "report" must not include the request for instructions, the official document by the secretarial body uniformly handled.

Writing rules refer to the systems and principles that need to be observed by organs at all levels when they exchange official documents. Complying with this principle is conducive to the correct direction of official document transmission, short and effective routes, avoiding official document travel, preventing some official documents from entering the unnecessary circulation process, and inhibiting the generation of worthless official documents. The drafting rules stipulate the correspondence between organs at all levels, that is, the relationship between the granting and receiving of official documents between organs at all levels, which is determined according to the organizational system, leadership relationship and terms of reference of the organs.

According to the different working relationships of the organs that grant and receive official documents, official documents can be divided into upper and lower documents, and parallel documents. The upper and lower lines mainly exist in the first and second types of working relationships above, and the upper text refers to the official documents sent by the lower-level organs to the higher-level organs, such as reports, requests for instructions, etc.; On the contrary, the lower text is an official document sent by a higher authority to a lower level, such as a reply, instruction, etc. Parallel documents exist in the third and fourth types of relationships above, and the official documents sent by organs at the same level and those not subordinate to each other are all parallel documents, such as letters.

It should also be noted in the drafting rules that the leading organs of the Party may, according to the needs of their work, write to the ** and departments at the same level or to the ** organs at the lower level; However, ** organs are not allowed to give instructions or assign tasks to the Party organization.

The main part of the text consists of the title, the main sending organ, the main text, the description of the attachments, the date of writing, the seal, the notes, etc.

2) Main Sending Organ:

a.The upper text can only be marked with one main sending organ, and if there are other organs that need to grasp the relevant information, they can be copied in the form of a copy, but the "request for instructions" text must not be copied to the lower-level organ at the same time. The main sending organ of the upper text should write the full name or standardized abbreviation.

b.The following texts are divided into specialized and universal. There can only be one specialized main sending authority, such as "approval". When arranging the names of the main sending organs, it is necessary to determine a reasonable order, and generally use the general term to write it, such as "the personnel bureaus of each district and county".

c.Publicly released official documents and official documents formed by meetings, such as "announcements", "notices", "decisions", "meeting minutes", etc., are generally not marked with the main sending organ.

d.The title of the main sending organ should be accurate and scientific, and party and government organs should not be mixed, and organs and individuals should not be mixed. The main sending mechanism is located under the heading, and the top box is marked from left to right. The top grid is still on the way back.

3) Body: The main content.

4) Attachment description: The order and name of the attachment should be indicated. The attachments mainly include: the rules and regulations issued with the text, the reports in the documents, statistics, and the list of personnel.

5) Issuing authority: Below the main text (or below the attachment if there is an attachment), the official document issued by a single organ may not be signed with the name of the issuing organ, but only indicate the date of writing. In the joint draft, the names of the issuing organs should be marked in parallel, with the sponsoring organs in the first place.

6) Date of writing: written in Chinese characters, with year, month and day. Determine the date of writing, and the regular writing shall be subject to the date of issuance by the person in charge of the unit; The documents adopted by the meeting shall be subject to the date of adoption by the meeting; For joint drafting, the date of issuance by the person in charge of the final issuing authority shall prevail.

7) Seal: Although official documents should be stamped with the official seal, except for the "minutes of the meeting" and those sent in the form of telegrams. The official documents jointly reported shall be stamped by the sponsoring organ, and the official documents of the jointly issued organs shall be stamped with the seal of the issuing organ.

The seal should be clear, upright, and not lost. The position is on the upper side of the date of writing, and the official document of the organ adopted by the meeting is marked in parentheses under the title. The seal is required not to press the text, and the next one must be covered with the same year.

8) Note: It is located on the left side below the time of writing, and the top box is marked in parentheses.

Official documents are highly practical, and in order to act accordingly, they must be written thoroughly. Drafting rules include, but are not limited to:

1. Rigorous structure.

Official documents generally have a relatively fixed format, and when writing, it is necessary to grasp the characteristics, act in an orderly manner, be natural, clear and rigorous. The main text is generally divided into three parts: the beginning, the middle paragraph, and the end

1) Beginning: The opening sentence is clear, briefly describing the basis and reason for the publication or the purpose and conclusion. There are usually citation, purpose, and synthesis writings. The reply should cite the date and symbol of the communication, and the main points may be first stated in the long text.

2) Middle paragraph: Describe the main content. According to the purpose of the document and the relevant national policies, the situation, problems and requirements should be clearly explained.

If there is a lot of content, it can be written in sections, or the item can be indicated by ordinal numbers to be eye-catching. There are often three types of structures: parallel, progressive and coherent.

3) Ending: Expressing the requirements of the issuing authority for the handling of documents, or requesting approval, or requesting implementation, or putting forward hopes, echoing from beginning to end, and ending the full text.

2. Straight writing:

The narrative of the situation is clear; Report on work, seek truth from facts; Expressing a point of view and a clear attitude; Be specific and demanding. Straight, concise, and clear.

3. Decent writing:

For different lines of relationship and direction, the tone should be different.

4. Insist on one article and one thing (except for comprehensive reports).

The above content refers to: Encyclopedia - Official Documents.

1. Upward documents, official documents submitted to superior leaders or agencies.

It is mainly used for official documents submitted by the lower-level organs that are led and guided to the higher-level leaders and guidance organs, and for the purpose of reporting hand grinding.

2. The following documents are official documents delivered to the organs of the subordinate units.

It is mainly used for circulars and notices issued by higher-level organs in a leading or guiding position to lower-level organs under leadership or guidance.

3. Parallel documents, official documents transmitted to parallel organs and units.

It is mainly used for the purpose of mutual opinion letters and inquiry letters sent by organs with parallel or unrelated subordinate relationships.

GENERAL RULES. 1) The writing should be truly necessary, pragmatic, pertinent and operable.

2) The literary relationship is determined according to the affiliation and terms of reference. Generally, it is not allowed to go beyond a higher level, but where it is necessary to go beyond a level in special circumstances, a copy shall be sent to the organ that was crossed at the same time.

Second, the rules of the upper line.

1) In principle, it should be sent to a higher-level organ in principle, and a copy should be sent to the relevant higher-level organ and the organ at the same level at the same time as needed, and a copy must not be sent to a lower-level organ. The upper line should avoid multiple main sends, so when writing the upper line, there is only one main sending organ, but it can be copied to other organs.

2) Party committees and departments requesting instructions and reporting on major matters to the competent department at the level above shall be subject to the consent or authorization of the Party committee and department at the same level; Matters within the scope of the department's authority shall be directly reported to the competent department at the level above.

3) Where it is necessary to request instructions from a lower-level organ in the name of that organ, it shall submit a tendentious opinion and report it to the higher-level organ after submitting a tendentious opinion, and must not forward the original text to the higher-level organ.

4) The request for instructions shall be one document and one matter. Requests for instructions must not be included in reports and other non-indicative documents. This type of language is more important, and there are three main differences from the report.

Write down the rules.

1) The main sending is to the receiving organ, and a copy is sent to the relevant organ as needed. Important drafts shall be copied at the same time to the organ directly above the organ that issued the document.

2) Party committees and general offices (offices) may, on the basis of the authorization of the Party committees at the same level, write to the Party committees at lower levels, and other departments and units must not issue directive official documents to the Party committees at lower levels or make directive requirements to the Party committees at lower levels in official documents. Matters with a positive body that need to be approved by ** can be written by ** functional departments after being approved by **, and it must be indicated that ** has been agreed. Except for the general office (office), the internal institutions are not allowed to write in layman.

3) Within the scope of their respective powers, Party committees and departments may call the relevant departments of Party committees and ** to the lower levels.

4) Where matters within the scope of the authority of multiple departments are involved, and there is no consensus between the departments, the text must not be sent downward; Where the document is written without authorization, the organ at the level above shall order it to correct or revoke it.

5) The higher-level organ writes to the lower-level organ that is under dual leadership, and when necessary, a copy is sent to the other higher-level organ of the lower-level organ. The test is done when necessary, not by CC.