If the secretarial staff of the organ want to improve their ability to write official documents, how

Official documents are the written materials formed and used in official activities, the expressors and carriers of guidelines, policies, regulations, government decrees, information and situations, the basic means and important tools for organs to implement management, and play an important role in issuing orders, reporting information and information communication. Let's take a look at the basics of secretarial writing!

1. Basic knowledge of writing

The theme is the commander and program of the article, and is the core of the article; The theme comes from the material, the theme cannot go first, we must start from the reality and draw the theme from the material. The main expressions of practical stylistic themes are: direct elaboration; Single Centralization; to the Intended Service Law; The piece is important; Make good use of headlines.

The steps of the article structure arrangement mainly include: selecting the angle; set up leads; hierarchical arrangement; divide paragraphs; design the beginning and end; Dealing with transitions and care, etc. The structure of the article should be rigorous (rigorous and meticulous, impeccable), natural (logical, open and close freely), complete (well-proportioned and full, round from beginning to end), and unified (harmonious, consistent throughout, never contradicting each other or contradicting each other).

The commonly used expression methods in articles include narration, description, argumentation, and explanation, among which the methods of argumentation can be specifically divided into: illustration method; metaphor; analogy; contrastive method; rebuttal law; The Law of Fallacy.

The basic requirements for language use: fitted, decent, accurate, smooth, concise, bright, vivid and powerful.

2. Characteristics and types of official documents

Official documents, also known as official documents, are information records with normative form and legal utility that are directly formed and used in social activities, which are different from books, information, materials and other things'The main personality points are: issued by the legal author; It has the practical effect of statutory implementation; Have a standard asana; Comply with the procedures prescribed by law.

According to different criteria, official documents can be classified from different perspectives as follows:

1) According to the field of official activities formed and functioned, official documents can be divided into two categories: general official documents and special official documents.

2) According to the degree to which the content involves state secrets, official documents can be divided into six categories: external disclosure, domestic disclosure only, internal use, secret, confidential, and top secret.

3) According to the direction of writing, official documents can be divided into three categories: upstream, downline, and parallel.

4) According to the nature of the content, official documents can be divided into normative, leadership guidance, publicity, statement and petition, negotiation and proof documents.

5) According to the requirements of the processing time, official documents can be divided into three categories: plain mail, urgent mail, and special urgent mail.

6) According to **, official documents can be divided into two categories within an organ: receiving and sending.