Documents that the exporting company needs to prepare

I closed the deal with the client according to the CFR, and the L C also stipulated: "Insurance Covered by Opener", which only asked me to issue a proof of shipment notice to the designated insurance company. Later, the negotiation went smoothly and the payment was obtained safely.

In the future, there are similar words in the L C opened by the customer.

According to Article 13C of UCP500, if the letter of credit contains certain conditions and does not specify the documents to be submitted in accordance with them, the bank will consider that this clause is not specified and will ignore it.

If the negotiating bank requires the beneficiary to submit documents that are not specified in the letter of credit (but only certain conditions), this may be:

1) the letter of credit does not provide for the jurisdiction of UCP500 (perhaps with different rules than UCP500);

2) The negotiating bank protects its own interests under the pretext of excuses;

3) The negotiating bank has a low level of business and does not understand UCP500 (if L C has a wording such as 'subject to UCP500').

The steps to resolve the issue can be:

1) When you receive such a letter of credit, you should contact your negotiating bank to understand its attitude. If you say it's okay (you don't need it), then don't worry.

2) If your bank says that there is a problem, if the situation is allowed (for example, the letter of credit is a freely negotiable letter of credit), you can contact the bank with a high level of business for settlement.

3) If every bank in China says that there is a problem, then it has to ask for a change of certificate.

4) In the long run, you should choose a bank with high professional level, good reputation, and according to UCP500 rules to be your L/C settlement bank, so that as long as you read UCP500 thoroughly and process the documents according to its rules, you don't need to hurt other gods. That's the best way to go!

You first have to give the freight forwarder a booking power of attorney, and then the freight forwarder will give you a booking receipt, telling you the way of packing, ship information, etc.

The second step is that you provide the freight forwarder with the customs declaration documents (packing lists, invoices, contracts, verification forms, etc.), and the freight forwarder arranges customs declaration for you, and the freight forwarder can give you the entry copy of the customs declaration form, but it is not required.

The third step is that the freight forwarder gives you a sample bill of lading, you have to check the content of the bill of lading according to your documents (contract invoice or letter of credit), and hand it to the freight forwarder, and the freight forwarder will give you the bill of lading and other foreign exchange settlement documents (such as ship certificates, etc.) that you specify after the ship opens.

Finally, about 1 month after the ship opens, the freight forwarder will give you a tax refund form for customs clearance, which you can use to handle the verification and tax refund. That's all, it's not that difficult!

Give the freight forwarder a booking power of attorney, and then the freight forwarder will give you a booking receipt, you provide the freight forwarder with customs declaration documents (packing list, invoice, contract, verification form, etc.), we are a shipping company, is directly to the shipping company to book space, I don't know the landlord ** out, if necessary, you can contact the plan, give you a reference.

Summary. 1) Check whether the payment guarantee of the letter of credit is valid, (2) check whether the payment time of the letter of credit is consistent with the relevant contract provisions, (3) check whether the name and address of the beneficiary and the issuer of the letter of credit are complete and accurate, (4) check whether the relevant provisions of the installation period meet the requirements, (5) check whether the documents can be submitted within the document delivery period specified in the letter of credit, (6) check whether the content of the letter of credit is complete, (7) check whether the notification method of the letter of credit is safe and reliable, (8) check the amount of the letter of credit, Whether the currency system complies with the provisions of the contract (9) Check whether the quantity of the letter of credit is consistent with the provisions of the contract (10) Check whether the terms of the letter of credit are in accordance with the provisions of the contract (11) Check whether the goods are allowed to be shipped in batches (12) Check whether the goods are allowed to be transshipped (13) Check whether the relevant fee terms (14) Check whether the documents specified in the letter of credit can be provided or provided in time ( 15) Check whether there are trap clauses in the letter of credit (16) Check whether there are any contradictions in the letter of credit (17) Check whether the letter of credit is subject to UCP600 (18) If you have any questions about a certain issue, you can check with the advising bank or the paying bank and get their help.

What is the correct meaning and content of the requirements for the preparation of export documents?

Hello, for your question [What is the correct meaning and content of the requirements for the preparation of export documents?] This question is answered as follows. Among the requirements for the preparation of export documents, the correct meaning and content are:

It is the premise of the work of pure code documents, and it is the guarantee of safe collection of foreign exchange and careful pants.

1) Check whether the payment guarantee of the letter of credit is valid, (2) check whether the payment time of the letter of credit is consistent with the relevant contract provisions, (3) check whether the names and addresses of the beneficiary seller and the issuer of the letter of credit are complete and accurate, (4) check whether the relevant provisions of the installation period meet the requirements, (5) check whether the documents can be submitted within the document submission period specified in the letter of credit, (6) check whether the content of the letter of credit is complete, (7) check whether the notification method of the letter of credit is safe and reliable, (8) check the amount of the letter of credit, Whether the currency system complies with the provisions of the contract (9) Check whether the quantity of the letter of credit is consistent with the provisions of the contract (10) Check whether the terms of the letter of credit are in line with the provisions of the contract (11) Check whether the goods are allowed to be shipped in batches (12) Check whether the goods are allowed to be transshipped (13) Check whether the relevant fee terms (14) Check whether the documents specified in the letter of credit can be provided or provided in time ( 15) Check whether there are trap clauses in the letter of credit (16) Check whether there are any contradictions in the letter of credit (17) Check whether the letter of credit is subject to UCP600 (18) If you have any questions about a certain issue, you can check with the advising bank or the paying bank and get their help.

According to the customs supervision conditions for export goods, corresponding certificates must also be provided, such as commodity inspection certificates, export licenses, fumigation certificates, etc. In addition, the customs of some regions also require a copy of the letter of credit for exports** that use letter of credit for foreign exchange settlement. The preparation and examination of these documents should be paid attention to from the following aspects:

1. The contents of the documents must be complete. The items that need to be displayed in the commercial invoice are: invoice number, contract number, date, buyer's company name, port of departure, port of destination, shipping port, shipping marks, product name, quantity, unit price, total price, etc., the content of each item must be consistent with each other, and the original invoice is not allowed to have traces of alteration, especially the quantity, unit price, and total price.

In the packing list, except for the unit price and the total price, the rest of the items are the same as the invoice. In addition, there are also the number of pieces, gross weight, net weight, and size (i.e. volume) of the packaging type, which are the same as the requirements of the invoice, and the original documents are not allowed to be altered.

Other duplicate documents, such as contracts, must be prepared by computer or typewriter, and the entrusted customs declaration agreement must be in the format prescribed by the customs, and can be claimed from the customs declaration unit.

Second, the review of documents. The contents of various documents must be consistent with each other, so that they are consistent with each other, and the documents are consistent, otherwise customs clearance will be affected. If the documents cannot be sent on time or there is a problem with the original documents, but the customs clearance is urgent, under normal circumstances, a faxed copy will be used instead, and the customs broker will "guarantee" the customs declaration, and then the original documents will be supplemented, which will not affect the timely shipment of the goods.