How to make workplace meetings more effective? How can you make your meetings efficient and good?

In the workplace, meetings are definitely a frequent word. This is especially true for startups, and I encountered this situation in a previous job: I had a meeting every day, and I had to talk for half an hour or a half or an hour for a broken thing for three or five minutes.

I was so annoyed by the cycle that I finally decided to leave that company. Until now, colleagues have to routinely complain about the company's meeting system every day. <>

Therefore, it is important to improve the efficiency and quality of meetings in the workplace. So how can you improve the efficiency and quality of meetings?

Process management.

All processes of the meeting should be planned and processed. Key processes such as preparing for the meeting, notifying participants, executing the meeting, and meeting minutes should be standardized and followed by all employees of the company.

Meeting preparation. After receiving the notice that the leader is preparing to hold the meeting, the organizers of the meeting should push the meeting theme, meeting time, and meeting-related preparations to the participants by email or collaborative office software in advance. Remember that the topic of the meeting must be clear. <>

Meeting time and venue booking.

Set a time in advance to prepare for the meeting so that everyone knows what to expect. For large companies, it is necessary to reserve a meeting room in advance through the office system.

Reduce distractions. During the meeting, electronic devices should be muted or not even carried, so that everyone can concentrate on the meeting to improve efficiency and quality. Control the pace of your meetings.

When the meeting is off-topic, it is necessary to control it in time, pull the topic back, and it is best to discuss only one topic at a time, and ignore all irrelevant discussions. <>

Post-execution. After the meeting, the follow-up of the later project should be clearly reflected in the meeting minutes, and it is best to have a special recording person.

<> no one in the workplace wants to have a meeting, which is a nuisance and a must-attend job. There are also very few people who can make meetings efficient and valuable, and most people spend their time in meetings for no reason. Regarding the meeting, the essence is a matter of time management, many celebrities have said it, and I will also share my own views:

1.Meetings are entirely administrative costs, so there is no need for meetings unless necessary. For a company, it must go from CEO to anyone, there is no need, and meetings must not be allowed, wasting everyone's practice.

2.The purpose of the meeting is to achieve results, so any meeting must have the goals to be achieved by the meeting, and anyone must attend the meeting with the relevant goals of the meeting, otherwise they will not be able to enter the meeting room. This is especially true when there is no unprepared battle, and even more so when there is a meeting.

It is important to familiarize yourself with the content of the meeting before the meeting, and any topic to be spoken about must be crossed over to other participants.

3.The number of participants in the meeting is not easy to be too much, and people who are not directly related should try not to participate in the meeting. The number of people who attend the meeting can be as few as possible, and as many as possible.

4.The moderation of the meeting is crucial, and a good moderator knows how to move the meeting forward and interrupt unnecessary agendas.

5.It is possible to set a definite time for the meeting and condense the company's meeting format into a few ranges.

6.All the rules about the meeting were consistent, good use of technical tools, such as the scientific method of meeting minutes, etc., and the minutes of the meeting were completed.

In addition, good people will have a meeting to discuss the results directly, rather than tracing a bunch of cause and effect relationships first, which is also tacit understanding and trust.

<> people in the workplace should have the same feeling, that is, sometimes there is a meeting, the leader talks at the top, and the others are at the bottom. Because, most workplace meetings are smelly and long.

So, first of all, the first point is that if you can't have a meeting, you won't have a meeting.

For example, if you can notify you by email, don't call everyone together for a meeting to announce it.

The second point is that the meeting should be notified in advance, and the relevant materials should be distributed in place

Sometimes many people attend a meeting without knowing what the topic is, and they are not prepared enough and do not know what to say.

Therefore, the meeting should be notified in advance, so that everyone can have time to prepare, and the materials must be in place, otherwise they may not know about it.

Third, only invite people who are most relevant to the content of the meeting

Don't hula a large group of people into the meeting room every time you have a meeting, this will only make the meeting inefficient, not conducive to decision-making, and waste most people's working time. If possible, you can stand up for the meeting, so that it ends quickly.

Fourth, the roles are in place

The moderator should grasp the progress of the meeting, start on time, end on time, the recorder should record the key points of the meeting, the decision-making of the meeting, and organize it to the relevant personnel after the meeting, and assign the task to the individual. Leadership is generally the role of the decision-maker, making decisions only at the end.

Fifth, civilized expression, prohibiting ripping

Sometimes, the participants may start to argue or personally attack a decision, and at this time, it is necessary to call a halt immediately, and the whole team will vote on the topic and lead the final decision.

Finally, I recommend the well-known efficient deliberative rule ———Robert's deliberative rule", which can be used by yourself.

First of all, all inefficient meetings are due to insufficient preparation in advance, not preparing in advance what a single person can do privately, and then delaying it to the meeting and wasting everyone's time. Specifically, how to improve the efficiency of the meeting, in which the conference organizer plays an important role.

1. Be clear about the theme and purpose of the meeting, and don't hold a meeting for the sake of a meeting. In many cases, as a conference organizer, you should be very clear about the theme and purpose of the meeting, and what conclusions you want to reach, rather than just determining the time and place of the meeting and informing everyone to come to the meeting. For example, inviting everyone to discuss the planning plan of the Double 11 event, it may be a big theme, so you need to disassemble the main theme of the meeting to solve the event?

Or do you want to determine the general direction and division of labor for the next work, or discuss a certain aspect, such as what popular products are the main products? If you are not sure about the goal and theme, for such a big event, then everyone may have no end in the conversation;

2. For the materials that may be used in the meeting, send them to everyone in advance, and ask everyone to read the materials before the meeting starts, and ask corresponding questions. Spend half an hour on the scene to go through the information with you, and then officially start the discussion, there may be people asking questions when the information is passed in the middle, and then rambling back and forth to discuss, maybe 1 hour has passed, you can completely let everyone read the information first, and come to the meeting with questions to discuss, the efficiency is the highest. Of course, many times you will not read the materials in advance until the meeting, but you can also give everyone 10-15 minutes to read the materials and write down the questions after the meeting starts.

Then focus on answering the questions of the materials and enter the discussion session on the undecided questions, which is very efficient.

3. Grasp the rhythm of the meeting and don't deviate from the topic. Often when we are in a meeting, we will find that we are chatting and chatting and then the conversation is broken, and we were discussing problem A, but it turns out that question B comes out, and we keep discussing problem B. At this time, the organizer of the meeting should pull everyone back and focus on solving problem A, otherwise the problem will be set and the discussion will not be finished, and finally it will be found that the core problem to be solved has not been solved;

4. Stop in time, and put aside the questions that have no conclusion for the time being. If everyone is entangled in an issue and there is no conclusion for a long time, then immediately call for a stop, put the problem on hold first, see if it is to prepare more information or arrangements after the meeting, and then discuss it again when the preparation is relatively mature;

5. The meeting time is best controlled at 30 minutes, no more than 1 hour at most, and when it is basically more than 1 hour, the human brain is already tired, and it is difficult to have a result in the discussion. At the end of the meeting, it is necessary to make a brief summary of the issues and conclusions discussed, and more importantly, it is necessary to clarify the next things to follow up, the responsible person and the completion time, and it is best to write a meeting minutes and send it to the participants to ensure the effective implementation of the meeting results.

In order to achieve the best results of the meeting, it is important to choose the right time for the meeting, and what time is suitable for what is the most important question. How to choose the right meeting time to achieve the best results? Tuanhui.com will answer for you now.

Have plenty of time to prepare. Don't hold an emergency meeting unless you have to. Allowing participants sufficient preparation time is a basic prerequisite for an effective meeting.

In particular, it is important to note that the key people of the meeting, who are often the decision-makers, play a crucial role in the final outcome of the meeting, and it is important to reserve sufficient time for them to prepare.

Consider the natural factors. If a meeting is in progress and it suddenly rains heavily and none of the participants have any rain gear, they will no longer be able to continue the meeting with peace of mind. In order to circumvent these negative influences, the initiator of the meeting should consider the weather, temperature, etc. when choosing the time of the meeting.

Have a meeting for lunch or before work. Meetings that require quick conclusions are best scheduled for lunch or before work. Some meetings require quick conclusions that cannot be delayed, and such meetings are best scheduled for lunch or before the end of the day, as productivity is greatly improved when the participants are in a hurry to end the meeting.

The meeting time limit should not exceed 2 hours. Each meeting should be limited to a maximum of 2 hours, and if you want to exceed this time, you must arrange breaks and coffee breaks.

Ensure decision-makers are present. Coordinating attendees' time and ensuring that everyone is able to attend has always been a headache for meeting managers. If the absence rate of the meeting is too high, or if the decision-makers are unable to attend the meeting, the meeting can only be postponed, otherwise, it is destined to be an invalid meeting.

In choosing the time of the meeting, it should be ensured that the decision-makers and the vast majority of participants were present. Try to choose a time that is convenient for all attendees, and you can send everyone a few times to choose from when you send out the meeting announcement.

<> productive meetings in the workplace.

Plan a moment before the preparation.

1. Plan the agenda of the meeting.

2. Screen participants.

3. Administrative arrangements for the meeting.

4. Send meeting notices.

do - in-meeting control.

1. Announce the rules of the meeting.

2. Properly play the role of Bi Huipin.

3. The degree of control of the agenda.

4. Promote the conclusion of the decision-making game.

Review - Follow-up after the meeting.

1. Quickly summarize and evaluate.

2. Send meeting minutes.

3. Take immediate action to follow up.

4. Hold the Bilu continuous improvement meeting.