How to get the job done efficiently in the workplace?

Yuji Akabane, the founder of McKinsey & Company in South Korea, shared several principles of his efficient work in his book "Zero-second Work".

The first is to form an overall impression, and the work should not be too detailed.

Before you start working, communicate the evaluation indicators of the whole work to the leader clearly to ensure that your goals are the same as his ideas. At the same time, we should pay attention to the big and let go of the small, give priority to the main issues, such as what kind of results the project should achieve, what kind of procedures need to be considered for such results, what steps and sequences need to be followed to achieve such results, and what methods are the most effective.

The second is to optimize the details of their work and improve work efficiency.

Yuji Akabane believes that many details in our work can be streamlined to improve work efficiency. For example, the steps that are often done during meetings or some commonly used email formats, etc., make these things streamlined, and when you encounter the same trivial things in the future, you can directly do it through the system process to reduce the time of sorting and collecting.

The third is to complete everything one step ahead of schedule.

The work included in the plan should be completed as early as possible as long as it is within the scope of its ability. However, for work that is not important or urgent, it will be adjusted according to the order of priority. When you are able to complete your work in advance, you will have more time to think about problems in advance and make predictions.

Fourth, try to avoid rework.

It's frustrating to rework after the work has been done, and it's easy to hit yourself. Therefore, at the beginning of the work, it is necessary to clarify the work requirements and work goals, straighten out your work process, and try to avoid rework.

<> in the company, there is a lot of work to be done every day, and some people are busy all day, and in the end there is still a bunch of work, which is not completed, and they are exhausted in the end, not to mention the loss of work, and make their lives more difficult.

So how do you work efficiently?

Let's take a look at the next experiment!

One such test was done by a social experiment team, where he took some students and divided them into three groups, each of which practiced shooting for 20 days.

After the first group recorded the results of the first day, they then did no practice during this period and recorded the results again on the last day.

The second group recorded the results of the first day, then practiced every day after that, and also recorded the corresponding results on the last day.

The third group also recorded the results of the first day, and then practiced for the following days, but when practicing, they had to make imagination operations first, and then make corresponding adjustments after the operation, and the results were also recorded on the last day.

Through the comparison of the results of the above three groups, the first group did not make any progress, the second group improved by 24%, and the last group improved by 26%.

This means the importance of planning, and at the same time making actual corresponding adjustments in the way things are done, and if you can't follow a set of methods every day, then there will not be much change in the improvement of work.

A company owner went to visit Mr. Carnegie one day and saw that Mr. Carnegie's office was very clean and tidy, so he asked if he hadn't finished his work today.

Carnegie laughed, "All my work is done." ”

How is that possible? The friend asked suspiciously.

The reason is very simple, I know that I have a lot of things to deal with, but my energy is limited, so I do it one by one according to the importance of what needs to be done, and the result is very fast. ”

In the workplace, some friends have no awareness of the arrangement of work, thinking that as long as the work arranged by the leader is done, but this efficiency is too low, after all, in most companies now, each employee's work is different, we can classify and compare the work to be done today, give priority to do it, and then divide it into categories, and then complete it one by one according to the plan, which can greatly improve efficiency.

Will you often delay a thing for a few days, 1. Work can't be blind, plan first and then implement; 2. Prioritize things; 3. Have executive power; 4. Don't be lazy and complain; 5. Learn to summarize.

For example, the last time I completed the job, it took three hours, and this time I can complete it in two and a half hours, and I can challenge myself to do it myself, which is also a mode of completing the work efficiently. Not afraid of challenges, insist on high efficiency and concentrate on work, and persist for a period of time, you will develop good work habits, so that high efficiency can be maintained.

1. Make a work plan in advance.

If there is no plan for work, it is easy to be blind and unable to find the direction of effort. Therefore, it is necessary to formulate a work plan in line with oneself in advance, arrange working hours reasonably, and strictly abide by the implementation.

2. Prioritize work tasks.

First of all, you should clarify your work tasks and goals, and then prioritize them according to the priority of your work tasks, and do important things in advance to avoid being delayed by irrelevant things.

3. Develop the habit of recording at hand.

To develop the habit of recording at work, temporary work tasks or useful information for work can not only prevent us from forgetting, but also allow us to release brain memory and focus on work.

Fourth, summarize experience and lessons in a timely manner.

We may make some mistakes or encounter some difficulties in our work, so we must summarize the experience and lessons in time to avoid being at a loss when we encounter them again.

First of all, you must arrange the work at hand in a very organized manner. Then prioritize what needs to be done right away and what you can wait. We can arrange those things that are sudden or temporary, and if we arrange them in this way, we will no longer be afraid of doing things in a disorderly manner, and we can easily deal with sudden things arranged by the leader.

If you are an employee, then just follow the steps of the leader, and then step by step, if you are a leader, then in a reasonable arrangement, arrange things for employees.

First of all, you should make a clear career plan for yourself, and at the same time, you should have a certain enthusiasm and professionalism for your work, and at the same time, you should put all your seriousness into your work, and don't make small forks. It should also be kept in good condition.

Then you should have a plan to complete your work, so that you can improve efficiency.

<> "How to improve the communication and coordination ability of your own work?

01.You can always come and find me.

Are you sure you're really handy at all times? If you want to have a reply to the meeting, you say. "It's scheduled for 6:30 on Wednesday morning", I'm afraid you will still come down from the stage, even if you are free at any time, others will listen to you say this, your work will inevitably be too idle, right?

Try this saying, "Tuesday and Thursday afternoons are best, but other times can be discussed." Although you still say "convenient at any time", it also seems that you also have your own work schedule.

02.Build a sense of security.

Because you believe that the other person's intentions are for your good, you will be patient with unpleasant expressions.

So when we communicate with others, our communication should be based on a sense of security, so that the other party feels anxious and nervous, and feels insecure, everything you say is in vain, and in turn you can create a sense of security, and you can talk to anyone about any problem, so when we have different opinions with our colleagues, the first thing we need to do is to establish a safe environment for communication.

03.Learn to provide solutions while raising problemsWhen raising various problems, it is best to propose corresponding solutions at the same time, and the best situation is to be able to put forward several different solutions for leaders to choose at the same time, but only find problems, and do not think of feasible solutions for the time being, and it is best to say some thoughts about these problems.

For example, why there are similar problems in the same industry, how to solve similar problems in other industries and enterprises, it is better to find the problem than not to find the problem, and it is better to find the problem and provide a solution, and at the same time to provide a variety of feasible solutions.

04.Keep up with it.

The work handed over to others, don't forget to continue to follow up, sometimes a task is handed over to you first, but then it may be due to various reasons, it needs to be handed over to other colleagues to cooperate, then after the handover, pay attention to this matter is not unrelated to us, it is best to take the initiative to ask Bi Xiangkuan the handover of colleagues, how do you feel after accepting? Have you encountered any problems, so that others feel that you are still more serious and responsible, with a beginning and an end.

05.Keep your emotions in check.

When you hear your own disapproval or wrong behavior, don't be in a hurry to interrupt, forcibly interrupting the other party's expression is very impolite, this move will also greatly reduce the other party's desire to communicate, resulting in their own access to information is greatly hindered, it can be said that the gains outweigh the losses, narrowing the communication barrier with the other party.

In communication activities, we will have different degrees of communication barriers due to differences in individual culture, gender, sexuality, personal experience, etc., so we need to prepare before communication, understand the background of the communication object, and eliminate the communication barrier with the communication object as much as possible.

We workers all want to do their work perfectly, whether it is to colleagues or leaders, to leave a better impression, even if not in this company in the future, will leave a good reputation, for their future job change to make sufficient preparations, so, in the workplace how to better complete the work? <>

If you want to complete a job, you need to know what your work goals are and what level you want to reach to complete it. What kind of level can be considered a relatively successful completion, and if you know these contents, then your heart will not be confused, and you will work hard towards a goal. <>

Why is there no leadership in the company with ordinary employees? There are also different employees such as executives, all of whom are part-time workers, but their vision is different, so if you want to better complete the task, your perspective cannot be seen from the perspective of ordinary employees, of course, the work attitude should be positive, but the heart should also stand in a higher perspective to treat their work, do it perfectly, think about what the leader thinks, and do the things arranged by the leader in front. <>

Now the basic office of the workplace is inseparable from the computer, so if you are very proficient in the use of your own computer office software, you will get twice the result with half the effort when doing things, so you usually strengthen the practice of some basic skills of computer software, don't wait for the time when you really want to do it.

If you want to do your job better, you should also humbly ask your seniors, ask what you don't understand, and then think about it yourself, draw inferences from one another, and solve the problem in the bud.

In the workplace, after receiving the job, you should devote yourself to the state of work as soon as possible, and at this time, if you encounter something that you can't solve quickly, you also need to pay attention to yourself and don't chat with others all the time.

In the workplace, you should have a correct working attitude, and you should be more serious and pay more attention to details when working, so that you can better complete the work socks. Forest stool.

First of all, we must adjust our mentality, improve our business ability, have a good relationship with colleagues, and have a good relationship with leaders. Actively complete the tasks assigned by the leadership.

1. Arrange your working hours and itinerary.

Effective professionals will always be able to prioritize their work plans for the month, week, and day around their own work and the goals of their teams, so that what really matters is handled appropriately.

2. Be well prepared in advance.

Preparation is very important, and the level of personal preparation will directly affect the efficiency and effectiveness of our work. If you are well prepared, you will be able to understand everything you need to do, and of course, you will be able to act much faster.

Moreover, preparing in advance also reflects that we have the corresponding foresight of the development of things, which will enable us to be aware of the obstacles in our plans or emergencies, so as not to delay too much work.

3. Grasp the key points.

Success experts have studied the best people in the workplace and found that opportunity, perseverance, hard work or flexible work methods are very important, but they are not the key to success, and only grasping the key points is the only way to succeed. Grasping the important part of an important thing is decisive for getting the job done.

The same is true for achieving workplace goals, the key parts of important things always play a key role, and grasping them and completing them is the key to achieving them.

4. When you feel tired, do one or two easy things.

What makes the execution decline is nothing more difficult than encountering difficult and unsolvable things that make the work stagnant. At times like these, doing one or two easy things will gradually increase your confidence.

5. Focus on your work.

The most important way to do things is to be focused, which is also the best way to work efficiently. Only by focusing can we not make mistakes, work with higher quality, and gradually become experts. Allowing yourself to focus on one thing at a given time and stick to it is one of the secrets of all successful people.

6. Pay attention everywhere.

Effective employees often carry a light memo with them to keep a record of the work-related problems they see, hear, think of, or encounter, and then further arrange them into their work schedules according to the priority of things, so that the work is busy and organized.

7. Pay attention to the management of documents.

For office personnel, the most important thing is to know how to effectively deal with the large number of documents and materials in front of them, put those things they need most in front of them, discard those useless and expired things, so that they can quickly take out what they want at any time; Be able to write down your own inspiration and experience at any time, classify and save and extract references.