How to manage small business files, how to set up personnel files for small businesses

Collection, sorting, storage, identification, statistics and provision of archives for the use of the living shed chain. Our archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives training, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and the excavation and bend subsystems are divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

Build a database of corporate archives! Because enterprises generally have enterprise management software! Add value to the enterprise file database on the basis of software!

The personnel management platform of the cloud archive has the functions of attendance system, leave management, performance appraisal, personnel process system, enterprise asset management, contract management, training management, customer management and so on. If you want to manage the personnel file of the enterprise, you can try it.

Collect and store employees' resumes, autobiographies, appraisals (evaluations), political history, party membership, awards and other materials.

Personnel files store employees' resumes, autobiographies, appraisals (evaluations), political history, party membership, rewards, sanctions, appointments and dismissals, salaries and other aspects of the relevant documents and materials, therefore, it can record the history of employees' personal growth and ideological development, and can show the content of employees' family situation, professional situation, personal natural situation and other aspects.

Proper and proper custody of personnel files can effectively maintain confidentiality. Maintaining the integrity of personnel file materials and preventing material damage is the main task of file keeping. Establishing and improving the custody system is the key to the effective custody of personnel files.

Its basic content roughly includes five parts: material filing system; inspect and check the high reed system; Transmission system; Defend the confidentiality system; Statistical system.

The heavy management of paper archives is bringing trouble to many industry customers, "archives" are important and dare not slack off, and "management" troubles have to be prevented!

In the management process of massive archives, there may be phenomena such as "not being able to find when you use it, not returning it when you use it, and losing confidential documents", and the workload is not small to manage.

Combined with the customer service experience of major industries, based on the two functional sections of "authority + document", Panwei OA helps customers unify "paper files" and "electronic files", and use a set of systems to efficiently store and borrow files.

4. Efficient management of large links.

1. "Saving" is not time-consuming.

With the help of the electronic form of the Pan Micro OA system, all the paper files of the organization can be entered into the system, forming an electronic archive database corresponding to the physical files and electronic information, so that managers can efficiently manage the files in the OA system.

2. "Borrow" does not ask for help.

The electronic borrowing management process is more standardized, not only must the use be approved, but the entire borrowing process is strictly monitored, and it is clear how long the borrowing has been and how much it has not been repaid.

3. "Yet" is not overdue.

Because the paper files are not recovered in time, there are often delays in use and the loss of important files.

4. "Check" does not have to wait.

With the help of intelligent reporting system and electronic form, archivists and upper-level leaders can understand the management of various archives within the organization in different periods at any time in the OA report portal.

You can check the details of the file and understand the specific data analysis. Including the borrowing frequency of various documents, how many overdue documents, how many illegal uses, and the proportion of the number of various types of files.

Combination of electronic archives + paper archives: For a long time, enterprises are still accustomed to using paper archives, and the combination of the two is more in line with the needs of enterprises.