The role of the project management organization of the project management organization

Provide organizational assurance for project management. The establishment of a perfect, efficient and flexible project management organization can effectively ensure the realization of the project management organization goals, effectively cope with the changes in the project environment, effectively meet the various needs of the project organization members, and make it cohesive, organizational and centripetal force, so as to ensure the normal operation of the project organization system and the completion of construction project management tasks.

It is convenient to form a unified power system and centralized and unified command. The establishment of a project management organization is first of all in the form of statutory authority. Power is the need of work, the premise of the formation of managerial status, and the reflection of organizational activities.

Without organization, there is no power and the use of power. The establishment of the organization is accompanied by delegation of authority for the effective use of power around the objectives of project management. The powers of the project management organization should be clearly explained and fixed in the project management rules and regulations.

It is conducive to the formation of a responsibility system and an information communication system. Accountability is a central issue in project organization. Each member of the project organization must bear a certain responsibility, and without responsibility, it is not called a project management organization, let alone project management.

The key to the effective operation of a project organization lies in whether there is a sound post responsibility system. Information communication is an important factor in the formation of organizational strength. The root cause of information generation is in organizational activities, where subordinates (subordinates) transmit information to superiors (superiors) in the form of reports or other forms, and different departments at the same level transmit information horizontally for mutual coordination.

This information communication system can only be formed if an organizational structure is established.

1. The task force project organization is a project management organization organized according to the principle of the object, which can complete the task independently, and the functional departments of the enterprise are in a subordinate position and only provide some services.

2. The department-controlled project organization does not disrupt the current structure of the enterprise, but entrusts the project to a professional department or a construction team of the enterprise, which is led by the entrusted department (construction team), and selects a combination of people in the unit to be responsible for the implementation of the project organization, and resumes the original position after the termination of the project.

3. The matrix project organization combines the functional principle with the object principle, so that it has the advantages of both departmental control and task force organizations, which can not only give full play to the vertical advantages of functional departments, but also give full play to the horizontal advantages of the project organization.

4. Divisional project, the organization division is a functional department established by the enterprise, but it enjoys independent management rights externally, and can be an independent unit. Business divisions can be set up by region, or by project type or business content.

First, the goal is clearer.

Project management is different from the usual program management, and it is even more different from the arrangement and requirements of the work. Generally speaking, project management is based on the tasks to be completed in the annual plan or segmented plan, and decomposes the decomposable tasks into specific projects, which requires the development of a complete text plan, with realistic and specific goals and sub-goals, and each goal can be measured and evaluated.

Second, resources are more concentrated.

Project management requires the formation of a project team. The project team is required to break the boundaries of departments, units and systems, integrate the human, financial and material resources that can promote the project, and form a project team composed of staff from different departments and units, and the project team has project leaders, project directors and project members to supervise the progress and quality of the project, and more importantly, to realize the sharing of resources and experience.

Third, the responsibility is more specific.

The project management requires a complete project plan, which stipulates the project name, project director, project consultant, project team, project objectives, project background analysis, project measures, project completion time and requirements, project assessment and evaluation, etc., and the responsibility is very specific and detailed. The Municipal Bureau of Education has compiled the overall project into a book, and sent it to each project team and individual, and it is very clear who each measure and the goal to be completed is, and it cannot be ridiculed and prevaricated, so it is very specific and clear in the implementation and inspection.

Fourth, the results are more obvious.

Because each project has formed a high concentration of human, financial and material resources, the power to study problems and promote the work is very strong, coupled with the scheduling and supervision and evaluation of administrative forces, whether it is the speed of project advancement, or the quality of project completion, the results are very obvious.

A good project management role can greatly promote the progress of the project, maintain the order of the project, reduce the waste of resources, reduce the cost budget, effectively reduce the risk, and make all parties satisfied.

The role of management is to coordinate the activities of others. Management refers to the process in which managers in a certain organization coordinate the activities of others through the implementation of functions such as planning, organizing, leading, coordinating, and controlling, so that others can achieve the set goals with themselves. It is the most common and important activity in various organizational activities of human beings.

In the past 100 years, people have collectively referred to the basic principles and methods of management formed by the study of management activities as management science. As a body of knowledge, management is a synthesis of management ideas, management principles, management skills and methods. With the development of management practice, management science has been continuously enriched and has become a guide to guide people to carry out various management activities and effectively achieve management goals.

There are several models of project management organizations:

Functional organization: A function-oriented organizational form, where different projects are completed independently by their respective functional departments. This form of organization works well for smaller-scale projects, but it can lead to a lack of coordination and communication between projects.

Matrix organization: A project-oriented organizational form that organizes projects into a matrix with the participation of multiple departments. This form of organization can enhance collaboration between departments, but it requires overall planning of resources.

Project-based organization: a project-oriented organization form in which a fixed project team completes the entire project. This form of organization allows for better control over the progress and quality of the project, but it requires specialized training and management of team members.

Linear organization: A project-oriented organization in which a fixed project team completes the entire project. This form of organization is suitable for smaller, simpler projects, but it is not conducive to project flexibility and change management.

Mixed organization: Combine the above organizational forms and combine them according to the characteristics of specific projects. This form of organization can be adjusted according to the specific situation, with high flexibility and adaptability.

Different projects and organizations will have different needs and characteristics, and choosing the right organizational form can better achieve the project model and management effect.

There are usually several models for project management organizations:

1.Functional organizations: This type of organization is characterized by the allocation of personnel according to different functions, such as technical departments, marketing departments, etc. The project manager only has the function of managing the project, while the project team members only need to contribute their professional skills.

2.Matrix organization: In a matrix organization, project team members may come from different functions and work for the project team temporarily.

This type of organization is characterized by a strong level of control over the project by the project manager, and at the same time, the project team members need to be in contact with the original functional department and adhere to the rules of the functional department.

3.Project-based organization: A project-based organization is an organizational form that is set up specifically to undertake various projects.

This type of organization is characterized by a high degree of autonomy on the control and decision-making of the project by the project manager, and at the same time the flexible functions and roles of the project team members, which can be reconfigured to other projects or fixed to functional functions after the project is completed.

4.Hybrid organization: A hybrid organization is a combination of the above three organizations, and it is determined which model to adopt based on the needs of different pure projects. This forest travel model is more flexible, but at the same time, it also increases the complexity of management.

The project management organization refers to the management organization established by the employer, contractor, subcontractor and other relevant units to accomplish the project management objectives.

Project Department. The contractual validity of the seal does not depend on the seal of the project department itself, but on the authorization authority obtained by the holder of the seal. If the actor who signs the contract does not have the right to enter into a contract in the name of the person being the person who has exceeded the right or the right to enter into a contract in the name of the person being the person after the right is terminated, it will not be effective against the person being recognized by the person being recognized, and the actor shall be liable.

The project department, that is, the project management organization, is a collection of personnel and facilities that implement or participate in project management, and have clear responsibilities, authority and interrelationships.

The project legal person refers to the capacity for civil rights and civil conduct.

The highest authority group or organization that independently enjoys civil rights and bears civil obligations in accordance with law, and engages in project management for the purpose of construction projects. Under normal circumstances, a project legal person is a board of directors composed of representatives from the project investor, and the board of directors appoints the project leader or leadership team.

On behalf of the project legal person, the specific management of the construction project. Therefore, the project legal person is in a central position in the implementation stage of the construction project, and is responsible for the whole process of project implementation.

A project legal person refers to a group or organization with the highest authority to independently enjoy civil rights and bear civil obligations in accordance with the law, and to engage in project management for the purpose of construction projects. Under normal circumstances, the project legal person is a board of directors composed of representatives sent by the project investor, and the board of directors appoints the project leader or leadership team to carry out specific management of the construction project on behalf of the project legal person.

The project management organization refers to the design, establishment and operation of the organizational system in order to achieve the objectives of the project.

Divide and clarify positions, levels, responsibilities and powers, and achieve management goals through the standardized behavior and information circulation of personnel in certain positions.

An engineering project management organization is a combination of people engaged in various management tasks throughout an engineering project. Owners and contractors of engineering projects.

The design unit, material and equipment units have their own engineering project management organization, there are various connections between these organizations, and there are various management work, responsibilities and tasks to form the overall management organization system of the project. There is consistency between this organizational system and the engineering project organization, so in general, it does not clearly distinguish between the engineering project organization and the engineering project management organization, but regards it as the same system.

Organizational forms include parasitic and independent project organization, linear organization, and matrix organization.

Design procedures: 1. Determine the project management objectives;

2. Determine the project management mode and select the organizational form of project management;

3. Determine the tasks, responsibilities and powers of project management;

4. Analyze the management work completed by the project management organization in detail, and determine the work process, operating procedures and logical relationship of the project management;

5. Determine the detailed functional management tasks of various engineering projects, and implement the work tasks to personnel and departments;

6. Establish the management code of conduct and communication guidelines of each functional department of the project management organization, form the project management standard, and serve as the internal rules and regulations of the project management organization;

7. Select and appoint project management personnel;

8. On the basis of the above work, design the project management information system.

The project management organization refers to the design, establishment and operation of the organizational system in order to achieve the objectives of the project, to build an organizational structure that can complete the project management tasks, to establish the necessary rules and regulations, to divide and clarify the positions, levels, responsibilities and powers, and to achieve the management objectives through the standardized behavior and information circulation of personnel in certain positions.

Therefore, the procedures for the establishment of a project management organization are as follows:

1. Determine the project management objectives;

2. Determine the project management mode and select the organizational form of project management;

3. Determine the tasks, responsibilities and powers of project management;

4. Analyze the management work completed by the project management organization, and determine the work process, operating procedures and logical relationship of the project management;

5. Determine the detailed functional management tasks of various engineering projects, and implement the work tasks to personnel and departments;

6. Establish the management code of conduct and communication guidelines of each functional department of the project management organization, and form the project management norm as the internal rules and regulations of the project management organization;

7. Select and appoint project management personnel;

8. Design the project management information system on the basis of the above work.