To improve the efficiency of the meeting, what aspects should the secretarial staff pay attention to

Work Meeting Considerations.

1. Meeting notice: The issuance time of the meeting notice is generally issued one week before the meeting, so as to facilitate the participants to make work plans (emergency meetings can be notified).

The content of the notice of the meeting shall include the following items:

Meeting place: specific meeting place, such as the conference room on the seventh floor of the company's headquarters (if the meeting is held externally, it is best to attach the driving route and place signs at the meeting place).

Meeting content: the content of the specific work meeting.

Participants: The specific participants who participated in the meeting.

Signature: the signature and date of the issuing unit and department (in the lower right corner of the notice) 2. Preparation of meeting materials: It is best to prepare meeting materials one day in advance.

3. Layout of the conference venue: Meeting banners: It is necessary to make and carefully check the correctness of the content of the banners one day in advance (especially to pay attention to the specific situation of the meaning of the words), and it is best to hang it in the afternoon of the day before the meeting (the meeting will be held in the morning of the next day) or in the morning (the meeting will be held in the afternoon of the same day); Stereo, microphone:

The day before the meeting, the audio and microphone should be adjusted well (pay attention to whether the microphone's battery has sufficient power, and it is best to replace the unused battery); Projection equipment: debug the day before the meeting; The placement of tables and chairs: the placement of the position should pay attention to the order, especially the leader's seat (specific analysis of the specific situation, under normal circumstances, the leader is very concerned, must be careful), the leader attends the discharge position of the card.

Tea: Arrange the work of the logistics personnel to pour the tea, the leader to the tea, the work logistics personnel should have the basic etiquette knowledge. , sign-in sheet:

In general, a sign-in sheet should be prepared for the meeting, and everyone attending the meeting should be required to sign in, while leaving a record for registration. Meeting minutes: Generally, the meeting minutes will be written by the personnel who have meeting minutes after the end, and the main content of the minutes meeting will be kept for archiving as historical information.

Summary. Hello dear! The secretary should arrange the meeting topics in this way: after the meeting arrangement plan is approved by the leadership, the person in charge of the conference secretariat should convene a meeting of the heads of each group, decompose and implement various tasks, and supervise and inspect the work day by day according to the countdown method.

How should secretaries arrange the topics of the meeting, and what points should be paid attention to?

Hello dear! The secretary should arrange the meeting topics in this way: after the meeting arrangement plan is approved by the leadership, the person in charge of the meeting secretariat should convene a meeting of the heads of each group, decompose and implement various tasks, and according to the countdown method, supervise and inspect the work of the dry brother day by day.

Ant Lao. Specifically, the following aspects should be done: 1. Understand and grasp the relevant information and assist the leader in determining the topic of the meeting. The agenda items are either proposed by the leader or collected by the secretary, but we must grasp a principle, that is, we must find out the real intention of the leader to hold the meeting, what problems to be solved through the meeting, and what purpose to achieve.

The collected topics should be continuously screened, repeatedly sent to the leadership for review, and some preparatory topics should be prepared when holding the source if necessary, so as to see the seams, and at the same time avoid bringing immature topics to the meeting as much as possible. 2. Do a good job in the budget of the meeting. Including the cost of occupancy, rent, supplies, equipment, training, materials, accommodation, transportation and other budgets.

The budget for conference expenses should be based on the principle of running the meeting diligently and thriftily, and the cost of the meeting should be reduced as much as possible. If the budget for a work conference attended by only a few dozen people is spent at 100,000 yuan, it is a failed budget for the meeting. 3. Do a good job in formulating the agenda and schedule of the meeting.

The agenda of the meeting is the order in which the main content of the meeting is arranged, and should be concise and concise, and must not be lengthy. The meeting schedule is the specific arrangement of the meeting agenda in time, generally using the ** type, the items of the meeting agenda are fixed in the morning, afternoon and evening of the meeting during the meeting, so that the participants can see at a glance, otherwise, it will let the participants ask each other, and no one has an accurate statement.

How should secretaries arrange the topics of the meeting, and what points should be paid attention to?

1.First of all, you should define the goals of the meeting, make it clear what will happen to the meeting and how effective it will be. 2.

Identify who needs to attend the meeting and determine the classification of formal and informal. 3.Carefully arrange the time, venue and agenda of the meeting.

4.Arrange the preparation of the meeting, prepare the necessary materials and prepare some meeting environment to ensure safety and order. 5.

Record the results of the meeting and keep a backup of the relevant content.

If the secretarial staff wants to speak at the meeting, they should first thoroughly consider the content to be spoken, make a summary structure, briefly note down the main points of the speech, and be clear and focused. In the meeting, you should always maintain a smooth and upright posture and a pleasant and enthusiastic expression, speak in a standardized language and a loud tone of intonation, and control the time of speaking, if necessary, you can use your eyes to sweep the audience to attract their attention, and you can also make a stop at some time to give the audience room to think.