Is there an up to date technical specification for the digitization of paper archives?

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

Archives digitization services include: document scanning, engineering drawing scanning, microfiche scanning, image file format conversion, archival catalogue description, archives digitization technical specifications: paper archives digitization technical specifications, ISO14001 environmental system and safety, health and environmental management system requirements, electronic file formats and naming conventions, data collection quality specifications.

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From a legal point of view: this standard is a unified national standard for the construction of archives, the basis for the preparation, evaluation and approval of the proposal, feasibility study report and preliminary design of the archives construction project, and the basis for the supervision and inspection of the whole process of the construction of the archives project by the relevant departments.

The national standards and industry standards that best meet the requirements of the construction of digital archives are:

What is the national standard or industry standard that best meets the requirements for the construction of digital archives?

Hello dear! Now for you, <>

From a legal point of view, this standard is a unified national standard for the construction of archives, the basis for the preparation, evaluation and approval of the proposal, feasibility study report and preliminary design of the construction project of the archives, and the basis for the supervision and inspection of the whole process of the construction of the archives project.

Legal basis: Zheng and Zheng Zheng standards for the construction of archives (digital archives construction standards) Article 5 The construction of archives should meet the requirements of archives as a base for the safe custody of important archives of the party and the state, a patriotic education base, an archives information service center, a public document utilization center and a statutory place for information access, and at the same time meet the requirements of social and public cultural services.

It's documented, dear.

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One more question, thanks.

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The preparation of the electronic document file number of the completed component shall be carried out in the ( ) link.

Electronic document archiving.

The national standard or industry standard that best meets the requirements of digital archives construction is (file sorting and service) file digitization requirements file sorting The Chinese part of the volume should follow the rules for the formation of the order of documents, and organize according to the requirements of the superior, maintain the organic connection between the documents, and facilitate storage and use. 1. The cover should be printed neatly and contain all the information. 2. The catalogue should be detailed and standardized, and the title should be complete and accurate, corresponding to the index items.

3. If the binding affects the scanning work, the binding must be disassembled. When disassembling the binding, be careful not to damage the document and not to cut the file. 4. If the file is seriously damaged and cannot be scanned directly, the original appearance should be repaired first.

5. The page number must be compiled according to the requirements of each page of the paper material, continuous, unrecoverable, and quietly missing, and the position of the page number is relatively fixed. At the same time, the electronic image needs to reflect the page number. 6. The format of the archived documents is subject to A4 specifications.

Hello landlord, after the digitization of paper archives, it is also necessary to follow the relevant requirements of archives management, such as the management of archives use authority, the definition, classification, filing, archiving and so on. Of course, electronic archives and paper archives can also achieve unified management, the file management system allows paper files, physical archives and digital archives to implement synchronous management in the same system, and can provide a map display of the storage location of physical archives to facilitate management and utilization. Digital archives are centrally and uniformly managed, while physical paper archives can be managed in a distributed manner according to needs, and archives warehouses set up in different locations can be managed.

Electronic document management, on the other hand, does not have requirements such as filing and archiving, and is relatively flexible in management.

We can say that paper documents can be formed into electronic documents after digitization, and if they need to be classified as archives for management, they need to be managed in accordance with the requirements of archives management; If it is only managed as an electronic document, the management is more flexible and there are not too many rules and regulations, and the management of the electronic document itself is the same. Therefore, archives management and document management are managed separately in many enterprises, and in the archives system, documents and archives are generally managed separately into two categories, which can be collectively referred to as knowledge management.

Huibotong developed by Shaolin Technology is a comprehensive knowledge management platform, formerly known as 3HMIS integrated knowledge management system, which organically combines the portal, internal and external information management, communication and collaboration, making the information management, transmission, sharing, collaboration and communication of the entire business chain easier, orderly and convenient.

The application scope covers many fields based on knowledge documents, such as office automation, document management, file management, content management, license management, comprehensive knowledge resource integration and big data application.

At the same time, the system provides knowledge sharing platforms such as forum center, knowledge Q&A, and microblogging, which effectively promotes the precipitation of tacit knowledge on the basis of managing the explicit knowledge of enterprises.

In addition, the knowledge management within the enterprise should take care of the whole life cycle management of knowledge, and there should be corresponding functions for management support in each life cycle stage from knowledge generation to reuse, self-fermentation and improvement.

In addition, Huibotong further extends the application of knowledge management to mobile phones and tablets, which can realize functions such as document approval, mobile collaboration, mobile attendance, instant communication, information access and just sharing, and bring the enterprise knowledge base with you anytime and anywhere.

In general, it can be applied to all aspects of knowledge management, with strong versatility, and it is also a set of OA system, which can promote the integrated management of party school knowledge documents, regardless of explicit or implicit knowledge, there are corresponding functional modules, and the practicability is strong. Landlords can refer to the solution on their official website.

The standard of archives digitization covers the automatic management of the whole life cycle of archives, such as collection, scanning and entry, sorting, archiving and storage, utilization, statistics, compilation and research, and identification. It can be processed according to the following.

1. Archives collection: In accordance with the law of file formation, the scattered materials of various enterprise units are received, collected and concentrated.

2. Archives sorting: According to different needs, the collected archives are classified into an orderly system and standardized.

3. Scanning and entry: classify and scan valuable files and enter them into the system for archiving, and use the Huibotong file management system to classify and keep the files.

4. Archiving and storage: According to the national archives classification requirements and standards, establish standard archives classification and archive.

5. Archives utilization: Through the borrowing procedures of the Huibotong file management system, the archives can directly provide archives utilization services for various enterprise units.

6. Archives statistics: Using Huibotong statistical techniques and methods, we can describe and analyze various phenomena, states and trends of archives work in the form of tables and figures, so as to understand and grasp the overall situation of archives work.

7. Archives identification: use the system to screen the actual value and historical value of archives and the age of archives, and judge the conditions for survival and destruction.

8. Archives destruction: According to the archives of different ages and archives that do not have preservation value, the catalog is exported on the system to eliminate or destroy the corresponding archives.

The digital standardization of archives is the cornerstone of interconnection, resource sharing, and business collaboration, and the construction of archives digitization also needs to adhere to the principle of standardization.

In 1998, China put forward the 24-character policy of informatization construction (overall planning, national leadership, unified standards, joint construction, interconnection, and resource sharing), of which the third article is a unified standard, which shows the important role and significance of standardization for the construction of archives digitization.

The digitization of archives is generally divided into two parts, one part is the paper "old archive", which is the manual writing, paper preservation, and warehouse storage in the past when computer technology has not been widely popularized in the past.

A form of paper archives that can be viewed directly without a computer using manual methods.

Part of it is the "new archives" that are constantly being generated, and this part of the archives is in the current situation of new technologies such as computer technology, communication technology, network technology, database technology and multi-technology are becoming more and more popular.

It is an electronic file form that is generated by a computer, stored in various storage media, and used for daily management by database + special file management software, and can only be viewed under computer conditions.

For the "old archives", we are through scanning, taking pictures, etc., converted into the best documents that can be recognized by the computer, and then establish an electronic catalog to realize the digitization of traditional archives, so it is necessary to unify the scanning electronic documents produced by them.

For the "new file", since the generation stage of the document is the electronic file information, it is necessary to unify the file formats such as text-based electronic files, ** and multi** electronic files, and audio electronic files.

Therefore, whether it is the paper "old archives" or the current electronic file form of the "new archives", we should adhere to the principle of standardization, formulate corresponding standards and norms, and in accordance with unified norms and standards, so that the traditional media archives are digitized, electronic file archiving, and the storage, transmission and utilization of digital archives are orderly, standardized and standardized, so as to avoid the phenomenon of independent work, mutual incompatibility, and duplicate construction.

The construction of informatization must be supported by standardization, and in particular, it is necessary to give play to the guiding role of standardization to ensure its technical coordination and the realization of its overall efficiency.

There has been a long debate about whether the digital management of archives or the management of traditional paper archives is better, and I believe that everyone knows that they have their own answer to this question. The following is what are the differences between digital archives and traditional paper archives for you, I hope you like the article!

First, the method of sorting is different

Digitized archives do not require archivists to organize them. The sorting of paper archives is very complex, and the classification scheme covers the archives of various categories and carriers of the unit, and requires the class catalog to be set reasonably, numbered scientifically, sorted out and standardized, and in line with the relevant national and industry standards. Organize and put on the shelves, and the files of various categories and carriers are arranged and stored separately for easy search, and there is no accumulation of scattered documents.

Second, the method of collection is different

In the collection of digital archives and the management of the generation stage of paper documents, archivists rarely participate directly, and generally only need to do a good job in the archiving and receiving links. Digitization of archives'The collection work system adopts the integrated management method of documents to ensure the integrity of the content and other information of the digitized documents, and it will not be lost or destroyed due to the passage of time and environmental changes to the background of the documents. The collection of paper archives requires the formulation of the scope of filing of documents and materials and the storage period, the handwriting of documents and materials in line with the quality requirements stipulated by the state, the formation of documents with standardized procedures, complete signatures, accurate content, and classification.

Third, the methods used are different

It is the duty of the archives department to serve the leadership and decision-making, the adjudication work, and the use of the society. Digitized archives provide good conditions for carrying out archival information services, and electronic retrieval services can be carried out through the digital archives network, resource sharing, mutual transmission and exchange of information between archives and courts at all levels, and it is very convenient to find, access and copy. The use of paper archives is relatively cumbersome, and the archives department has a complete set of management regulations for checking and borrowing and reading archives.

Fourth, the method of storage is different

The digital archive carrier has particularity, which is different from the traditional paper archive storage conditions, and its main thing is the security of digital archive equipment and information security. Equipment security is to resist natural disasters, emergencies, etc. Information security is guaranteed by a series of measures to ensure the readability and usability of digital archives, update them in a timely manner, and prevent information loss and illegal modification.

The storage of paper archives is set up in the warehouse, and the temperature and humidity in the warehouse are very high, and the archivists should measure and record every day, and the temperature and humidity should be high or low and should take corresponding measures in time. Regularly inspect the archives to see if there is damage, mildew, dust, moth-eaten, fading, etc., if there is damage, mildew, dust, moth-eaten, fading color, to repair, copy, etc.