The significance and role of archives digitization, and what is the future development of archives d

Archive digitization is a new form of archival information produced with the development of computer technology, scanning technology, scanning matrix CCD technology, OCR technology, digital photography technology (audio and video recording), database technology, multi-technology and storage technology.

It transforms the archival resources of various carriers into digital archival information, stores them in the form of digitization, connects them in the form of networking, and uses computer systems to manage them, forming an orderly structure of archival information databases, providing them for use in a timely manner, and realizing resource sharing.

It is mainly responsible for the organization, scanning, image processing and catalog production of documents and library materials, and the working area is in the office. Archives digitization processing personnel are professionals in scanning and entry, organizing computer information entry, document scanning, document graphic image processing, file binding and sorting, etc., and are professionals in file digitization.

Digital archives can effectively solve these pain points in practical archival work. First of all, digital archives can realize the digitization and automation of archives management, facilitate retrieval and borrowing, and effectively improve work efficiency. Secondly, digital archives can be connected to archive islands, integrated, and shared resources.

In addition, digital archives can make the file management process smoother, and the system can provide a strong guarantee for the integrity, accuracy and security of archives.

The digitization of archives can improve the level of information management of archives, improve the efficiency and modernization level of archives, ensure the permanent preservation and safe custody of digital archives, and promote the expansion of public archives service capabilities and realize the social sharing of archive information resources.

1.Effectively protect the original archives;

2.Strengthen the planning, construction, development and management of archival information resources;

3.Improve the efficiency of archival management and reduce unit management costs

4.Improve the ability to collect, process, transmit and utilize archival information;

5.Establish and improve a safe, convenient, shared and efficient file information management system;

6.Accelerate the digital construction of archival resources, digitize the stock, and increase the electronic;

7.Enhance the public service capacity of archives;

8.Fully integrated into the digital reform of services.

The goal of digital construction is to make all the existing archives and documents of the archives (room) realize digital processing, establish and improve the archives catalog database, the current full-text document database and multiple databases (**, audio, **, etc.), connect with the government office system through the data interface, and provide safe and efficient management and utilization with the advanced digital archives management system, so as to achieve real resource sharing.

What is Archive Digitization? [Understand].

There is no development to talk about, but now many places have not realized the digitization of archives, but the archives management in our country is developing in this direction, and the future prospects are good. It's about the same as a civil servant. The salary is stable, and you can't make a lot of money.

But not hungry. Less than the top is more than the bottom.

Archive digitization refers to the storage of information in the computer database by scanning, entering and other methods of paper documents, so as to achieve fast and convenient retrieval, fast and simple synchronous backup, small storage space, convenient maintenance, security and other functions.

Archives digitization is an inevitable requirement of the information age, the construction of digital archives management should pay attention to the selection of archives management software, a good archives management software, often for archives management workers to complete the archives management work to achieve twice the result with half the effort, it can not only improve economic benefits, but also greatly improve office efficiency.

To realize the digitization of archives management, the most critical action is the need to store paper files, such as various texts, charts, audio and video, etc., into the computer database through scanning, entry, etc., and to achieve this action, one is the need for relevant hardware, and the other is the need for computer software. The relevant hardware is computer equipment, scanning equipment, digital cameras, etc., and computer software is the file management software specially developed and designed for file management.

The role of universal file management software

1. It is designed according to the latest "Rules for Organizing Archived Documents" issued by the National Archives Administration, which is highly professional, authoritative, easy to operate, and has been successfully used in many industries.

2. It mainly includes eight modules: document management, document management, contract management, file management, query management, user management, system maintenance, and operation help, covering various daily tasks such as data registration, file filing, retrieval and borrowing, and file transfer, and standardizes the work processing process, which greatly improves work efficiency.

3. Support saving electronic files in various formats, such as word, excel, scanned files, etc., and also support saving electronic paths, which can directly open the destination folder, file or web page.

4. According to the different input file materials, the file template can be customized.

5. The daily input data can be used to automatically collect the content of the file, which is convenient and worry-free.

6. Built-in complete printing format and can customize the printing format, support continuous printing of registers, similar to bank printing passbooks, so that each page is finally printed as a full page.

7. Multiple users can be set, and different permissions can be set for each user according to the needs of the work, which improves the confidentiality and security of system data and meets the management and control needs of various files.

8. Data can be registered and retrieved through other computers on the LAN or WAN, and relevant users can be authorized to directly open the electronic documents of the registered judgment book.

Archives digitization is a new form of archival information produced with the development of computer technology, scanning technology, scanning linear CCD technology, OCR technology, digital photography technology (audio and video recording), database technology, multi-technology and storage technology, which transforms the archival resources of various carriers into digital archival information, stores them in the form of digitization, connects them in the form of networking, and uses computer systems to manage them to form an orderly structure of the archival information database and provide them in a timely manner. Implement resource sharing.

Archives digitization is the most basic work of the construction of digital archives back to boring cases, the archives of traditional carriers are processed into digital archives by high-tech technology, and computer retrieval and reading electronic archives are carried out through local area networks, government affairs networks, and the Internet, so as to meet the challenges of the new environment of archives information services, improve management level, improve efficiency, enhance the service level of archives business departments, and provide efficient comprehensive services for internal management of archives and customer service.

The digital construction of archives is a new measure and new requirement that conforms to the trend and adapts to the development of the times. As a kind of original information resource, the importance of archives is becoming more and more prominent, and gradually mastering information technology to serve archival work, socialist economic construction, and socialist spiritual civilization construction.

Compared with the traditional leakage chain of archives and travel cases, digital archives management plays an important role in improving economic benefits, improving office efficiency, and enhancing the protection of original archives.

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.