Problems with electronic and digital archives 10

First of all, there are certain requirements for the archiving of electronic documents, what do you mean by the direct formation of electronic files**or** or something like that? Or word, exel**? It is generally classified as an audiovisual archive.

The latter is not archived. There are certain requirements for the digital processing of paper archives, and the formation is only the first format, and the two types of electronic archives are different.

What is Archive Digitization? [Understand].

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

Archive digitization is a new form of archival information produced with the development of computer technology, scanning technology, scanning matrix CCD technology, OCR technology, digital photography technology (audio and video recording), database technology, multi-technology and storage technology.

It transforms the archival resources of various carriers into digital archival information, stores them in the form of digitization, connects them in the form of networking, and uses computer systems to manage them, forming an orderly structure of archival information databases, providing them for use in a timely manner, and realizing resource sharing.

It is mainly responsible for the organization, scanning, image processing and catalog production of documents and library materials, and the working area is in the office. Archives digitization processing personnel are professionals in scanning and entry, organizing computer information entry, document scanning, document graphic image processing, file binding and arrangement, etc., and are professionals in file digitization.

Digital archives can effectively solve these pain points in practical archival work. First of all, digital archives can realize the digitization and automation of archives management, facilitate retrieval and borrowing, and effectively improve work efficiency. Secondly, digital archives can be connected to archive islands, integrated, and shared resources.

In addition, digital archives can make the file management process smoother, and the system can provide a strong guarantee for the integrity, accuracy and security of archives.

The digitization of archives can improve the level of information management of archives, improve the efficiency and modernization level of archives, ensure the permanent preservation and safe custody of digital archives, and promote the expansion of public archives service capabilities and realize the social sharing of archival information resources.

1.effective protection of the original archives;

2.strengthen the planning, construction, development and management of archival information resources;

3.Improve the efficiency of archival management and reduce unit management costs;

4.Improve the ability to collect, process, transmit and utilize archival information;

5.Establish and improve a safe, convenient, shared and efficient file information management system;

6.Accelerate the digital construction of archival resources, digitize the stock, and increase the electronic;

7.enhance the capacity of archives public services;

8.Fully integrated into the digital reform of services.

The goal of digital construction is to make all the existing archives and documents of the archives (room) realize digital processing, establish and improve the archives catalog database, the current full-text document database and multiple databases (**, audio, **, etc.), connect with the government office system through the data interface, and provide safe and efficient management and utilization with the advanced digital archives management system, so as to achieve real resource sharing.

What is Archive Digitization? [Understand].

There is no development to talk about, but now many places have not realized the digitization of archives, but the archives management in our country is developing in this direction, and the future prospects are good. It's about the same as a civil servant. The salary is stable, and you can't make a lot of money.

But not hungry. Less than the top is more than the bottom.

Hello landlord, after the digitization of paper archives, it is also necessary to follow the relevant requirements of archives management, such as the management of archives use authority, the definition, classification, filing, archiving and so on. Of course, electronic archives and paper archives can also achieve unified management, the file management system allows paper files, physical archives and digital archives to implement synchronous management in the same system, and can provide a map display of the storage location of physical archives to facilitate management and utilization. Digital archives are centrally and uniformly managed, while physical paper archives can be managed in a distributed manner according to needs, and archives warehouses set up in different locations can be managed.

Electronic document management, on the other hand, does not have requirements such as filing and archiving, and is relatively flexible in management.

We can say that paper documents can be formed into electronic documents after digitization, and if they need to be classified as archives for management, they need to be managed in accordance with the requirements of archives management; If it is only managed as an electronic document, the management is more flexible and there are not too many rules and regulations, and the management of the electronic document itself is the same. Therefore, archives management and document management are managed separately in many enterprises, and in the archives system, documents and archives are generally managed separately into two categories, which can be collectively referred to as knowledge management.

Huibotong developed by Shaolin Technology is a comprehensive knowledge management platform, formerly known as 3HMIS integrated knowledge management system, which organically combines the portal, internal and external information management, communication and collaboration, making the information management, transmission, sharing, collaboration and communication of the entire business chain easier, orderly and convenient.

The application scope covers many fields based on knowledge documents, such as office automation, document management, file management, content management, license management, comprehensive knowledge resource integration and big data application.

At the same time, the system provides knowledge sharing platforms such as forum center, knowledge Q&A, and microblogging, which effectively promotes the precipitation of tacit knowledge on the basis of managing the explicit knowledge of enterprises.

In addition, the knowledge management within the enterprise should take care of the whole life cycle management of knowledge, and there should be corresponding functions for management support in each life cycle stage from knowledge generation to reuse, self-fermentation and improvement.

In addition, Huibotong further extends the application of knowledge management to mobile phones and tablets, which can realize functions such as document approval, mobile collaboration, mobile attendance, instant communication, information access and just sharing, and bring the enterprise knowledge base with you anytime and anywhere.

In general, it can be applied to all aspects of knowledge management, with strong versatility, and it is also a set of OA system, which can promote the integrated management of party school knowledge documents, regardless of explicit or implicit knowledge, there are corresponding functional modules, and the practicability is strong. Landlords can refer to the solution on their official website.