Lala reads how to organize an efficient meeting

1. The theme of the meeting is very much the agenda of the meeting in writing in advance.

2: The meeting report should have information requirements, and be submitted and distributed in advance to the meeting participants 3: The meeting speech should be in order.

Fourth, there should be time requirements for speeches in the meeting, and overtime should be interrupted.

Fifth: participants must have professionalism and decision-making functions for the theme of the meeting Sixth: The meeting must have an expert moderator to control the technical content published in the meeting Seventh

The leader directly responsible for the topic of the meeting must have a decision at the meeting, otherwise the leadership will be deprived of power 8: The decision of the meeting must be tracked and confirmed by the designated person, and the mechanism of returning to life on time.

I think this is well written. The various links and processes, as well as the key points that need to be paid attention to, are detailed and practical. I suggest you take a look at it, I hope it will help you.

As far as the company is concerned, cost control is extremely important for the day-to-day office, for example, we can hold a meeting"Zero-cost meetings"- No venue, no need to distribute materials, no need to travel, no need to think about hotel airfare, the best meeting to complete a major decision. G-Sys, a leading company in the industry, has been working for many years to make people more productive and reduce unnecessary working hours, so that people can better achieve a state of free work and work-life balance. G-Net has helped many small and medium-sized enterprises achieve more convenient connectivity with its multi-party communication products, shorten business communication costs, and improve the communication satisfaction of enterprise employees.

Rui Xiaoma believes that there are the following principles for effective corporate meetings:

1. Clear motion

The content of the discussion at the meeting should be a clear motion, which can be simply understood as a literal proposal for action. The motion must be specific, clear, actionable, and have:

The specific timing, who will do it, the presentation of the expected outcome, etc., if the motion lacks elements, then the meeting should not be held. Keeping this in mind can avoid a lot of ineffective meetings.

2. Set up the meeting host

In Robert's Rules of Procedure, the moderator is a very important role, and a moderator who acts according to the rules can greatly improve the efficiency of the discussion.

The moderator has a lot of authority to schedule the entire meeting: follow the agenda, assign the right to speak, maintain order, and carry out the procedures.

3. Raise your hand when speaking

Whoever raises their hand first has priority, but they can only speak after getting the permission of the moderator, and they cannot interrupt when others are speaking.

4. The time limit and number of speeches are limited

There should be a time limit for each person to speak. With a time limit, you can bring a slight sense of pressure to the meeting and keep the meeting on topic at all times.

In a team, there will always be people who have a lot of opinions, are particularly able to speak, or have a large voice. By limiting the number of speeches, it is possible to effectively prevent one-word speech and mobilize more people to express themselves. Apply ready-made logic to make it a habit.

After a long time, the participants will inevitably slack off: the moderator forgets his identity and participates in the discussion; Others "inadvertently" interject when speaking, and so on.

Or with the help of the internal logic of some tools, the behavior is guided and constrained, and it is easier to "imperceptibly" form habits.

The conference system represented by Zhuzhu has these meeting rules implied in its functional settings, which can assist in the cultivation of norms

1. When a motion appears, a meeting can be held at any time

There is a motion to reconvene instead of a "Friday afternoon" meeting time, resulting in people sitting in the conference room without talking.

This motion-oriented meeting model is a great test for personnel convening:

How lonely it can be when there is a motion and no colleague is around.

2. The moderator really controls the meeting

When the name "host" is hung on the bright side, his authority is concretized.

Allow to speak" and other operations are no longer a step that is "selectively ignored", but an "option" that cannot be skipped, and the host truly becomes the controller of the whole meeting, which plays a decisive role in the implementation of the meeting rules.

3. Raise your hand to reduce irrational speech

If you want to speak, "raise your hand" and wait for the moderator to allow it, this low threshold of "lifting" and "waiting" can allow the speaker to have time to think and minimize impulsive speech.

I hope my answer is helpful to you