What does an administrative secretary do?

Administrative secretary refers to the secretary who works in party and government organs and belongs to administrative organs. Administrative secretaries generally have strong coordination and organizational skills, can assist leaders in handling various administrative affairs, complete various affairs assigned by leaders, and are important assistants to leaders. Not only do they have strong writing skills, but they also need to come up with ideas at times.

Main work content:

1.Assist in the maintenance of office equipment and office environment;

2.settlement of administrative costs;

3.Responsible for the management of relevant documents;

4.Responsible for the management of the secretary and official seal of the personnel department;

5.Issuance of all kinds of letters (including administrative letters of introduction, licenses, etc.), cadre (employee) transfer notices;

6.Responsible for the receipt and supervision of all kinds of documents and notices;

7.Responsible for the reception and daily affairs of the department;

8.Responsible for the management of personnel files and document files;

9.Assist in the statistical work of personnel statistical reports;

10.Responsible for family planning, safety and confidentiality work of the department;

11.Complete other tasks assigned by the office leader.

1. Administrative Responsibilities:

1. Responsible for the management of the administrative staff of the college, hold a regular administrative meeting once a week, report the situation of the college, communicate information of various departments, and exchange opinions.

2. Responsible for the attendance management of the administrative staff of the college.

3. Responsible for the use and management of the seal of the business school, and handle the issuance and seal procedures of official documents such as letters of introduction of the college in strict accordance with the system and procedures.

2. Daily reception and external contact:

1. Responsible for the liaison and reception of the leaders of the college, and the arrangement and coordination of the daily work schedule of the leaders.

2. Assist leaders to do a good job in visiting reception and searching. For visits that are not suitable for the reception of leaders, we should take the initiative to decline them and do a good job of explaining them.

3. Responsible for the college and other administrative offices of the school and between the colleges and departments'Contact and communication work.

3. Document management

1. Responsible for signing, registering, submitting, copying, distributing and urging communications. Responsible for the operation and management of the college's leadership documents and telegrams, and submit and urge them to be approved and urged in a timely manner according to the content and needs of the texts and telegrams.

2. Responsible for the preparation and issuance of administrative documents of the college, and arrange numbering, printing, proofreading, binding, distribution and printing and distribution.

3. Assist the leaders of the college to do a good job in the drafting and sorting of general letters and documents in the administrative field.

4. Responsible for the custody, archiving, filing, submission and destruction of documents and original data of the college, as well as the use of archives. Pay attention to the accumulation of documents and make sure that they are usually returned. The filing should be complete and complete, correctly classified, and handed over in a timely manner.

Fourth, administrative logistics management:

1. Responsible for the office meeting of the college, and assist the leaders in establishing the necessary work files (the custody of the leader's speech, the registration of important instructions, the registration of important activities, etc.).

2. Assist the supervisor to organize and coordinate the collection and summary of the college's work plan, summary and other written materials.

3. Responsible for urging the requirements of the superior documents, the instructions of the college leaders, and giving feedback on the implementation of the inspection.

4. Responsible for managing and inspecting the use and sanitation of the college's office space and making records.

5. Responsible for the management of administrative office supplies, reasonably formulate the types and quantities of office supplies and office equipment consumables according to the office usage and funding indicators, supervise the relevant personnel to purchase in batches in a timely manner, and be responsible for the storage and reasonable distribution according to the actual needs of the faculty and staff.