What does an administrative secretary do? 5

Administrative secretarial job responsibilities**: big exam [If you want to take the exam, you are not afraid, only come to the exam often!] May 5, 2011 Mock Examination Venue **Course 1 Familiar with the company's organizational framework structure and management operation procedures, master the establishment structure of the company's various text documents in detail, and be familiar with the company's various management regulations and operating procedures.

2. Be fully responsible for the sanitation and cleaning of the office area.

3. Familiar with the management procedures of the company's various types of copywriting.

4. Typesetting and printing various documents of various departments of the company (upstream, downstream, etc.).

5. Responsible for the drafting, classification and archiving of the company's various documents.

6. Responsible for issuing and posting the company's management regulations, announcements, notices and other documents.

7. The departments responsible for the company's various signatures, status processing, rewards and punishments and other submission documents are countersigned.

8. Familiar with the company's rules and regulations and administrative filing procedures, and cooperate with the head of the department to obtain all kinds of archives at any time.

9. Responsible for the management of the company's personnel files and the audit of attendance, salary accounting, time card verification and personnel data preservation of all units of the company.

10. Responsible for the overall management of the company's office supplies purchase and distribution.

11. Organize and save all computer documents of the company and backup files, and protect them with passwords to prevent them from being leaked to any unit or individual.

12. Responsible for answering all incoming calls to the company's office.

13.Reception of the chairman and general manager of the visitor.

14. Participate in various important meetings of the company, take good meeting minutes, organize and archive them.

15. Go out to copy and deliver materials, letters and other related documents of the company's business units.

16. Responsible for the management, recording and archiving of various documents such as notices issued by the company's superior inspection units.

The main differences are that the training objectives are different, the main courses are different, and the employment direction is different, as follows:

First, the training goals are different.

1. Administrative management.

This major cultivates high-quality technical and skilled talents with all-round development of morality, intelligence, physique and aesthetics, good professional ethics and humanistic qualities, proficient in the basic knowledge of administrative management, strong organization, communication ability and administrative affairs management ability, and engaged in administrative management.

2. Secretarial. After learning and mastering the basic theories and basic knowledge of public relations and secretarial majors, familiar with the principles and methods of modern literature and secretarial science, with strong writing ability, proficient in clerical and secretarial work, able to write articles, literature and news writing. Strong public relations skills, social communication skills, oral expression skills, and service skills.

Second, the main courses are different.

1. Administrative management.

Theory and Practice of Administrative Management (Enterprise Administration), Human Resource Development and Management, Interpersonal Communication Skills, Theory and Practice of E-Government, Official Document Writing, Conference Management, Theory and Practice of Social Survey, etc.

2. Secretarial. Official Document Writing, Document Management, Archives Management, Business Administration, General Psychology, Practical English Writing, Public Relations, Human Resource Management, Secretarial Practice, etc.

Third, the direction of employment is different.

1. Administrative management.

Mainly for grass-roots institutions, enterprises and institutions, social organizations, etc., in the administrative management, secretarial, e-government, file management and other post groups, engaged in grass-roots administrative work.

2. Secretarial. He is engaged in information publicity, secretarial services, daily office management and public relations in party and government organs at all levels, enterprises and institutions, private enterprises, and cultural propaganda departments.

1. The difference between the nature of clerk and secretarial work: 1. Clerk is the basic staff of the company, generally engaged in document processing, and there are many companies that divide the level of employee clerk from salary.

2. Secretarial refers to the basic theories and basic knowledge of public relations and secretarial profession after study, familiar with the principles and methods of modern clerical science and secretarial science, with strong writing ability, proficient in clerical and secretarial work, able to write articles, literature and news writing, have strong public relations ability, and engage in information publicity, secretarial services, daily office management and public relations. In terms of the nature of the work, the work requirements of the secretary are much higher than the work requirements of the clerk, and the ability required is also stronger, so everyone can be a clerk, but not everyone can do it.

Administration is a managerial function; And secretarial is a post. This is the fundamental difference between the two. The job responsibilities of the secretary position are an important part of the administrative management of the enterprise.

It's a close relationship between the two. Enterprise administration mainly plays a role in planning, organizing, commanding and controlling, and all of them are inseparable from secretarial work. A secretary is actually a kind of administrative clerk, who specializes in office procedures, assists leaders in handling financial and day-to-day affairs, and provides services for leaders' decision-making and implementation.

Different levels of secretaries also have different job content, junior secretaries are receiving, sending, receiving, printing and copying, etc., while senior secretaries may be exposed to contract drafting, legal and tax affairs, etc., but whether senior or junior, their work is collectively referred to as administrative work.

Administration:

1. Organization of meetings and activities

Responsible for the construction of the company's corporate culture, including the organization, publicity and arrangement of various internal and external public relations, publicity, demonstration, cultural and sports activities; Responsible for the organization, arrangement and service of various meetings of the company.

2. Item management:

Responsible for the procurement, registration, verification and management of the company's office supplies, low-value consumables and office equipment; Formulate a plan for office supplies and submit it to the director for approval; Do a good job in monthly distribution, allocation, and storage, and establish a complete registration system to ensure that the accounts are consistent.

3. Environmental hygiene

Responsible for the supervision and management of the office order and environmental sanitation of the company and the on-site headquarters.

4. Safety and security

Responsible for the safety and security of the company. Formulate a safety and fire prevention system, and be responsible for the company's fire prevention, anti-theft and other safety and security work; Arrange for cleaning and security guards on duty on holidays.

5. Canteen Meals:

Responsible for the supervision and management of the on-site canteen.

6. Annual inspection of licenses:

Responsible for handling the annual inspection of the company's business license and organizing the annual inspection of the first certificate.

7. Equipment management

Responsible for the management and maintenance of auxiliary equipment (generators, boilers) of the on-site headquarters.

8. Transactional work:

Responsible for paying the first fee, the property fee, ensuring the drinking water of all departments of the company, and handling the relevant affairs between the company and customers.

9. Complete the tasks assigned by the leader temporarily. Secretary:

1. Document management:

Responsible for the drafting, writing, sending and receiving, registering, handling, archiving, keeping and transmitting confidential documents of the company's administrative documents.

Receipt procedures: signing, unpacking, registration, distribution, sending for approval (proposed), undertaking, investigation, clearing, filing and filing, etc.

Publication procedures: drafting, verifying, reviewing, signing, printing, proofreading, sealing, registration, sealing, filing, etc.

Second, the company's manuscript drafting:

1. Participate in the drafting of various documents of the company, be responsible for the preparation of a week's work arrangement, and write the company's "Briefing" and "Memorabilia".

2. Do a good job in the conference affairs of various meetings of the company, make meeting minutes, and draft meeting minutes in a timely manner.

3. Do a good job of printing and copying company documents.

3. Archives management.

Responsible for the sending and receiving of internal and external documents, business documents, letters, newspapers and periodicals; Responsible for filing, archiving, keeping, consulting and confidentiality of the company's agreements, contracts, certificates, materials, and the use of various seals. Classify and file all kinds of documents stored in the general office.

Fourth, daily attendance.

Responsible for recording the attendance and overtime of employees in the general office.

5. Reception of visitors:

Responsible for receiving all kinds of visits, inquiries, and inspections of the company's leaders and guests, and carefully record and report.

6. Complete the tasks assigned by the leader temporarily.

Secretarial work is a general term for clerical and secretarial work, and is an important part of the daily work of leading organs at all levels. It is an important means to realize the functions of the organs, and it is also a link between the upper and lower levels, connecting the inside and outside, and communicating with the left and right, and plays the role of staff officers and assistants for the work of the leaders of the organs.

Notes:Speaking of clerical work and secretarial work, to put it simply, it is responsible for sending and receiving documents and writing materials, but the secretarial position is actually classified as a general management position, and in general units and enterprises, there will be this position setting, or at least a similar position setting, such as the front desk of some companies, usually responsible for handling some calls and communications, etc., which is also classified as secretarial work.

1. Administrative Responsibilities:

1. Responsible for the management of the administrative staff of the college, hold a regular administrative meeting once a week, report the situation of the college, communicate information of various departments, and exchange opinions.

2. Responsible for the attendance management of the administrative staff of the college.

3. Responsible for the use and management of the seal of the business school, and handle the issuance and seal procedures of official documents such as letters of introduction of the college in strict accordance with the system and procedures.

2. Daily reception and external contact:

1. Responsible for the liaison and reception of the leaders of the college, and the arrangement and coordination of the daily work schedule of the leaders.

2. Assist leaders to do a good job in visiting reception and searching. For visits that are not suitable for the reception of leaders, we should take the initiative to decline them and do a good job of explaining them.

3. Responsible for the college and other administrative offices of the school and between the colleges and departments'Contact and communication work.

3. Document management

1. Responsible for signing, registering, submitting, copying, distributing and urging communications. Responsible for the operation and management of the college's leadership documents and telegrams, and submit and urge them to be approved and urged in a timely manner according to the content and needs of the texts and telegrams.

2. Responsible for the preparation and issuance of administrative documents of the college, and arrange numbering, printing, proofreading, binding, distribution and printing and distribution.

3. Assist the leaders of the college to do a good job in the drafting and sorting of general letters and documents in the administrative field.

4. Responsible for the custody, archiving, filing, submission and destruction of documents and original data of the college, as well as the use of archives. Pay attention to the accumulation of documents and make sure that they are usually returned. The filing should be complete and complete, correctly classified, and handed over in a timely manner.

Fourth, administrative logistics management:

1. Responsible for the office meeting of the college, and assist the leaders in establishing the necessary work files (the custody of the leader's speech, the registration of important instructions, the registration of important activities, etc.).

2. Assist the supervisor to organize and coordinate the collection and summary of the college's work plan, summary and other written materials.

3. Responsible for urging the requirements of the superior documents, the instructions of the college leaders, and giving feedback on the implementation of the inspection.

4. Responsible for managing and inspecting the use and sanitation of the college's office space and making records.

5. Responsible for the management of administrative office supplies, reasonably formulate the types and quantities of office supplies and office equipment consumables according to the office usage and funding indicators, supervise the relevant personnel to purchase in batches in a timely manner, and be responsible for the storage and reasonable distribution according to the actual needs of the faculty and staff.