What are the dos and don ts of meeting minutes, and what should be included in a full meeting minute

What are the precautions for meeting minutes.

As an employee who wants to take minutes of the meeting when he is in a meeting, he should choose to use notes directly and write down all the key points and points of the meeting in the notes. In this way, it will be very convenient to look through the content of the meeting held every day in the future, and every time you take notes, you should pay attention to writing down all the key points that the leader said. Don't write down everything the leader says, because some of what the leader says is useful, and some of what he says is really nonsense.

Most employees in the workplace will face the problem of meeting every morning, and the reason why they meet every morning is to summarize how well they did the previous day's work. As an employee, you should be aware that when you summarize the meeting every day, you must summarize all the main points you know in advance. In this way, when you speak, you will be more authoritative, and you will not let the company's leaders catch the handle.

As an employee, when reporting on your work, you should know not to always think about telling all your strengths. Occasionally, you should also think about it and say all the things you didn't think of, because at the meeting every morning, the company's leaders will make a summary of the work content of the employees each day. In order to understand the shortcomings of employees themselves, employees can better improve their work efficiency.

In today's life, many people do not have the habit of taking notes during most meetings, and will form a habit of bringing a computer to meetings. Record all the important issues in the computer file, but sometimes the computer file is not opened in time, and the content of the meeting will be forgotten. Every time the leader has a meeting, he should keep in mind all the words that the leader said, and only by writing down all the words that the leader said, so that the work of employees will have more outstanding changes.

Write down the key points concisely, it is best to divide the points according to the content of the meeting, often experienced meeting hosts will tell you a few points to say at the beginning, or now the conditions allow, you can consider recording directly, many times it is too late to record, recording is a good choice, you can listen to it many times when you go back.

1. Remember the key points, it is impossible to remember everything in a meeting, and there is no such fast hand speed.

2. Recording, listen to it when tidying up after the meeting, so that it will not be missed.

Being able to take good minutes of meetings is the most basic workplace requirement, so when we are in a meeting, we must choose to listen to the leader's speech with concentrated attention, and we must also be able to ensure that our communication tools can keep up with our own hand speed and avoid the formation of wrong sentences.

The items include the name of the meeting, the start and end time of the meeting, as well as the place of the meeting, the topic, the number of absentees, the number of attendees, the moderator, the recorder, etc., and the second part is the content of the meeting, which requires the speeches, resolutions, and questions. This is the most important part of the minutes.

1. Accurately state the name of the meeting, the time and place of the meeting, and the nature of the meeting.

2. Write down in detail the presiding officer of the meeting, the number of people who should be present and actually present at the meeting, the number of people who are absent, late or leave early, and their names, positions, and the names of the recorders. If it is a mass meeting, it is sufficient to record the objects and total number of participants, as well as the more important leading members attending the meeting. If the attendees of some important meetings come from different organizations, a signature book should be set up, and the participants should be asked to sign their names, units, positions, etc.

3. Faithfully record the speeches and relevant developments at the meeting. The content of the statements made at the meeting is the focus of the record. Other meeting dynamics, such as interjections, laughter, applause, temporary interruptions, and other important rounds.

The minutes of the meeting are the written materials that record the basic situation of the meeting, and are the evidence that can be used for reference in future work. It can provide a basis for checking the implementation of the resolutions of the meeting, sorting out the minutes of the meeting, issuing and reporting the spirit of the meeting, and analyzing and summarizing the work. The quality of its production not only directly affects the quality of its archives after the raid.

Attention must therefore be paid to the work on the recording of meetings.

1. There is no table of contents in the minutes of the meeting. In particular, when the agenda items of the meeting are not filled in, they must be consulted page by page when they are used, which is not only very inefficient, but also artificially increases the wear and tear of the case files, which is not conducive to the protection and confidentiality of the files.

2. Incomplete records. Some minutes do not record the date, place, presiding officer, and recorder of the meeting; Some minutes only record the surnames of participants and speakers but do not record their full names; Some minutes only have the participants, time, and moderator, but not the content of the meeting; In some cases, the minutes contain the content of the meeting but do not record the topics of the meeting, making it difficult to understand the full picture of the meeting.

3. The minutes are not separated according to the nature of the work. If there is a general party branch and the administration of the department share a meeting record book (except for the joint meeting), it will bring inconvenience to the storage and use.

4. The minutes of the meeting are not fixed. Some units are cross-used with two or three record books, and some are cross-used'The book only recorded a few pages and was never used again; What's more, every time I have a meeting, I find a few low-level records on the spot, and then I don't know where to go.

5. The handwriting of the record is sloppy and the writing materials do not meet the filing requirements. Some meeting recorders often use ballpoint pens, pure blue ink and other non-durable handwriting materials, and the writing is sloppy, which is not conducive to the long-term preservation of meeting minutes after future examination and archiving.

In order to improve the quality of the archives, the following issues should be paid attention to when making meeting minutes:

1. Use a fixed meeting notebook.

The recorder should choose a better paper meeting minutes, record them separately according to the nature of the meeting, and make meeting minutes in accordance with the chronological order of the meeting. The table of contents should be written on the first three pages of the minutes book, including the date, summary, page number, remarks and other columns. The person taking the minutes of the meeting should fill in the information of each meeting clearly according to the requirements in the table of contents column, so that it is not only clear and convenient to find at a glance, but also conducive to the confidentiality and protection of archives.

2. Make meeting minutes in accordance with the format of the regulations. The minutes of the meeting are generally divided into two parts:

1. Basic information of the meeting. Including the name of the meeting, the time of the meeting (write the next year, month, day and the start time of the meeting), the place of the meeting, and the attendees (for a small number of meetings, the names of the participants should be written and all other personnel should be indicated; For meetings with too many people, you can only write the scope of attendance and the number of people), attendees, hosts, and recorders. The above should be written before the meeting is announced to be open by the moderator.

2. The content of the meeting. Including conference topics, conference speeches, meeting conclusions, etc. The content of the meeting is the focus of the meeting minutes, and the recording must be attentive, listening and taking notes, using the ear, brain, and hand at the same time, and not being overlooked due to distraction.