What is Email Archiving? What does message archiving mean

Email archiving is a plug-and-play software and hardware integrated email archiving solution, which is simple to install and easy to manage, and can help enterprises establish mail storage and archiving solutions that meet the highest regulations or enterprise standards. A general email archiving gateway can help enterprises achieve: Comprehensive email management:

Manage internally or externally stored messages through the Intelligent Storage Management Interface. Centralized management: Provides cost-effective management of corporate storage settings and related rules Built-in virus detection:

Provides special protection for the content stored in the message.

It is mainly the historical email problem, storage, recall, and statistics of some large enterprises. Generally, a better mail system can realize email archiving, such as the more famous turbomail, mainly the needs of the Sarbanes-Oxley Act, hehe, see what kind of enterprise you have for mail, and the specific situation is analyzed.

E-mail archiving: It is to save and classify the e-mail data, just like the library manages the book, which is easy to find. In order to better protect email data.

Archiving moves messages from your inbox to all of them, so you can organize your inbox without having to delete them. Archived messages can be found in all messages and applied labels, and can be found by searching for an account. If someone replies to an archived message, the conversation containing the message reappears in your inbox.

To archive a message, follow these steps:

Check the box next to the sender's name to select a message. Click Archive.

If you already have a session open, you can archive it by clicking Archive at the top of the page.

Move messages to the inbox:

Click All Messages. Check the box next to the sender's name. Click Move to inbox.

Recently, email archiving has attracted more and more attention from enterprises, especially the promulgation of the Sarbanes-Oxley Act, and enterprises need email archiving for historical email archiving, viewing, recovery, and recall. In fact, it is simply the classification of enterprise historical emails, and a good email system can realize email archiving, such as turbomail supports keyword search, full-text search engine, quick view, and so on.

E-mail archiving is to classify and store e-mail data for easy search, access, recovery and post-event evidence.

SoftNext Mail Archiving Expert can improve the preservation of email assets, classify and archive email content, conform to the relevant management strategies of the enterprise as a whole or individually, and can carry out email retrieval and access according to the legal process, maintain the high stability and optimized operation efficiency of storage and archiving, implement optimized email asset management, and help reduce email storage costs. It can also strengthen the preservation of the value of e-mail assets and enhance the competitiveness of enterprise operations!

SoftData Soft Digital Email Archiving System value.

1. Ensure the integrity and security of email data.

Whether it is an enterprise, a government agency or a university of higher learning, the purpose of its email archiving is mainly to conduct effective electronic evidence in the face of corresponding laws and regulations. This requires the mail server email archiving function to comprehensively archive the flow of various data to ensure the integrity of email data. E-mail archiving is the only means of retaining e-mail data information, and the security of the e-mail system itself and the retention of e-mail data storage media is very important.

SoftData MMS complies with the Sarbanes-Oxley Act, the SEC and other relevant regulations, meets the legal requirements for access and preservation of electronic documents and litigation evidence search, and ensures the normal operation of the enterprise email system and the security of data.

2. Solve the problem of massive mail data storage.

E-mail is one of the main communication tools in the enterprise office, and the accumulation of sending and receiving letters over time generates a large amount of mail data. How do you keep your e-mail data, which contains important information assets for your business, safeguarded? Synchronize backup and archive emails, and only one copy of the same file is archived, which greatly saves storage space, and softdata MMS can solve the problem of email data storage.

3. The convenience of email recovery.

When an important email is deleted by mistake, it always takes a lot of time and effort to get it back. Realize the rapid recovery of lost emails, and even if the delete command is implemented on the email, the deleted emails will still be automatically archived by the server, and the deleted emails can be easily restored with one click.

4. The feasibility of accessing at any time.

There are thousands of emails in the enterprise mailbox, how to quickly find the target email, looking for a needle in a haystack is undoubtedly undesirable, time-consuming and laborious. The full-text search engine of the mail server supports conditional viewing of emails while archiving enterprise emails, and searches the system according to the search conditions such as email size, time, subject, sender, and sending time, so as to quickly lock the target email and facilitate the timely access of enterprise personnel.

5. Longevity of email data retention.

E-mail archiving can archive and organize e-mail data in real time, and the stored e-mail data belongs to enterprise information assets. If the email data information is archived and retained, the server that provides the email archive is required to have the ability to retain massive email data for a long time, so as to meet the later needs of different enterprises for email data. The server needs to have a large storage space to meet the needs of users to retain email data for a long time.

Email archiving is for e-mail, whether from the internal or external environment, the establishment of an email archiving system is the inevitable development trend of enterprises in the future. With the in-depth advancement of informatization, email archiving has become indispensable in the daily operation of the organization, and the realization of email archiving can effectively save enterprise management costs, protect internal email security, and liberate mail administrators from heavy work and improve work efficiency.

The Enterprise Mail Archive Management System (EEA) helps users reduce business and information technology risks in the following areas:

Regulatory Compliance & Email Auditing.

Find evidence to support the lawsuit.

Optimize mail server storage.

Quick query and email supervision.

Recover lost messages.

Long-term archive retention of messages.

Hello,Message archiving is a technology used to store, manage, and retrieve e-mail. It uses a variety of methods, such as archiving, indexing, and full-text search, to enable users to query, backup, and manage e-mail in a simple and efficient way. Email archiving is very important for enterprises, and reliable email cloud archiving service has the following characteristics:

1. Evidence and audit: Meet regulatory requirements, prevent email tampering, Heyin security evidence to meet audit requirements, email archiving to provide necessary compliance assurance for corporate activities.

2. Automatic deduplication: It can automatically remove duplicate e-mails during archiving, which greatly reduces disk space, reduces the pressure on the storage of e-mails, and helps the company control the cost of data storage.

3. Check and read: Quick location can easily view or export emails, which is convenient for management.

4. Statistics and reports: Email Archive has a complete built-in reporting function that provides statistics on various operational and legal aspects.

5. Authority management of the Zen Hall: The super administrator can view all archived messages, while authorized users can only view their own archived emails and cannot modify or delete them.

6. Backup and disaster recovery: All archived email data is backed up in multiple copies instantly, ensuring that data access is not compromised in the event of a disaster.

In short, email archiving can protect important email information, ensure the security and reliability of emails, avoid information loss, and meet the requirements of relevant audits. Therefore, it is very important for enterprises and individuals to choose reliable email archiving. We hope you find it helpful!

Email archiving is a plug-and-play software and hardware integrated email archiving solution, which is simple to install and easy to manage, and can help enterprises establish mail storage and archiving solutions that meet the highest regulations or enterprise standards. The mail archive is physically connected to the mail server in parallel in the network, and the mail file is sent to the mail archive by using the log function in the mail server. <

Demo model: Huawei MateBook X

System version: win10 email archiving is a plug-and-play backup software and hardware integrated email archiving solution, simple installation, easy management, can help enterprises to establish a mail storage and archiving solution that meets the highest regulations or enterprise standards. The email archive and the mail server are physically connected in parallel in the network, and the log function in the mail server is used to send emails to the email archive.

E-mail archiving refers to an independent software system that archives, classifies and manages the e-mail data in the e-mail system of enterprises or institutions for a long time, and provides services such as real-time retrieval and access access.

The significance of email archiving is to escort the health and compliance operation of enterprises, including:

The e-mail archiving system is helpful for enterprises, institutions or institutions to provide evidence for e-mail audits.

The e-mail archiving system is helpful for the management and risk analysis of enterprises, institutions or institutions.

An e-mail archiving system helps your business or organization comply with regulatory requirements.

The significance of email archiving is to escort the health and compliance operation of enterprises, including:

E-mail archiving is to classify and save e-mail data, in order to facilitate search, recovery and other functions, the function of e-mail archiving products is very powerful.

Excerpted for your reference:

Coremail Archive The Coremail Archive System is a mail data storage management and retrieval system that uses the most advanced dynamic storage technology. It is deployed on the email delivery path, and through flexible setting of email archiving policies, it classifies and archives incoming and outgoing email information data, so as to realize the safe and long-term storage of data such as emails and attachments. At the same time, a large number of historical emails can be accessed at any time through a powerful email search tool, and the email content can be reviewed and classified at multiple levels, which is convenient for the integration and unified management of information flow, and also convenient for quick recovery of emails in the event of accidental data loss.

The significance of email archiving is to facilitate the audit of different departments, as well as the subsequent query evidence and access. The SoftNext products we use are good.

All outgoing content can be archived for storage.

It is an effective migration and management of QQ email data.

Archiving refers to the process of handing over the things or documents that have been processed and have preservation value to the archives (library) for preservation and filing (for future reference) after being systematically organized. Archiving is a system stipulated by the state, also known as the "archiving system".

After the QQ email is archived, it can be very convenient for us to view, and it saves us more time. Because if there are too many emails, it will be very troublesome to look for them one by one. By creating folders, we can manage our emails well and make them no longer cluttered.

Why do I need an email archive? From the perspective of internal management, email archiving is to realize synchronous email backup, and by storing email data on independent storage hardware, email data can be managed more securely. When you need to query historical emails, you can quickly obtain the required emails, so as to achieve the purpose of mail management and disaster recovery.

Externally, as the trend towards the use of e-mail as evidence in court has become clearer, a series of regulations have been enacted in the United States and some European countries. Numerous regulations in the U.S. and Europe, such as the Sarbanes-Oxley Act, have explicitly addressed the e-discovery and compliance requirements for e-mail within a company, requiring public companies to retain all business records, including electronic records and mail, for at least 5 years. This means that all of your e-mail must be well managed and retained for future e-mail queries, which can be risky.

Since e-mail archiving will become one of the most important IT applications for enterprises, many manufacturers at home and abroad also provide a wide variety of e-mail archiving systems with different functions, such as Mirapoint, C2C Systems' Archive One, GFI's MailArchiver, Intradyn's ComplianceVault, and MessageSolution's enterprise e-mail archiving. Exchange Archiver for SunBelt software, Enterprise Vault for Symantec, DataCove for Tangent, etc. Each system has its own characteristics, but one thing these archiving systems have in common is that none of them are integrated into their email systems, and enterprises must purchase a separate email archiving system to achieve archiving management, and some even have to purchase equipment to install the archiving system. For large enterprises, the consumption of these manpower and material resources may not be a problem, and sometimes even the filing system is purchased separately for separate management.

However, for small and medium-sized enterprises, after building the mail system, it is necessary to continue to build the filing system, whether it is material, human and financial resources.

If the email archiving system is integrated into the mail system, it is not only convenient for enterprises with tight resources, but also saves manpower, material and financial resources, killing two birds with one stone. Currently, there is a Turbomail mail system that has been integrated into the market.