What is the role of the email archiving system? What does it mean when an email is archived?

Mail archiving mainly refers to the best archiving, classification management, long-term retention and real-time search and access of mail data, mainly for the application of massive mail data, is an effective migration and management of data technology. MailData email data archiving system pioneered "DMFC-Dynamic Mail Flow Collection Technology" to achieve comprehensive archiving of email data. 1. The whole line of integrated hardware products, efficient and safe 2. Perfect data management mechanism, easy and fast data recovery 3. Comprehensive support, flexible deployment, online in three minutes 4. Effective electronic evidence, full compliance with regulations.

The information found on the Internet is for your reference:

Coremail Archive System can automatically archive emails, effectively save the content of emails, plan email information management, and improve the productivity of enterprise information operations. Coremail Archive System mainly solves the following problems for enterprises:

Email backup: Automatically archive emails in real time, so that no email is missed and email information is deleted by mistake.

Email Retrieval: Comprehensive email restoration management function to facilitate the secondary use of historical email data.

Email audit: Strict hierarchical access to emails facilitates the review and audit of email content and security supervision of behavior operations.

The coremail archive system should be pretty good, and I see that there is a success story of Midea Group.

Email archiving is a plug-and-play software and hardware integrated email archiving solution, which is simple to install and easy to manage, and can help enterprises establish mail storage and archiving solutions that meet the highest regulations or enterprise standards.

The significance of email archiving is to escort the health and compliance operation of enterprises, including:

1. The e-mail archiving system is helpful for enterprises, institutions or institutions to provide evidence for e-mail audit;

2. The e-mail archiving system is helpful for the knowledge management and risk analysis of enterprises, institutions or institutions;

3. The e-mail archiving system helps enterprises and institutions to comply with the requirements of laws and regulations.

Hello He Yin,Mail archiving systemis a technology used to store, manage, and retrieve e-mails. It uses a variety of methods, such as archiving, indexing, and full-text search, to enable users to query, backup, and manage e-mail in a simple and efficient way. Email archiving is very important for enterprises, and reliable email cloud archiving service has the following characteristics:

Evidence and audits: We meet regulatory requirements to prevent email tampering, security evidence meets audit requirements, and email archiving provides necessary compliance assurance for corporate activities.

Automatic deduplication: It can automatically remove duplicate e-mails during archiving, greatly reducing disk space, reducing the storage pressure of e-mails and helping companies control the cost of data storage.

Check it out and read it now: Quick location can easily view or export emails, which is convenient for management.

Statistics and reports: Email Archive has a complete built-in reporting function that provides statistics on various operational and legal aspects.

Permissions management: The super administrator can view all the files of the Zen Shrine Hall, while the authorized users can only view their own archived emails, and cannot modify or delete them.

Backup and disaster recovery: All archived email data is backed up in multiple copies instantly, ensuring that data access is not compromised in the event of a disaster.

In short, email archiving can protect important email information, ensure the security and reliability of emails, avoid information loss, and meet the requirements of relevant audits. Therefore, it is very important for enterprises and individuals to choose reliable email archiving. We hope you find it helpful!

E-mail archiving refers to an independent software system that archives, classifies and manages the e-mail data in the e-mail system of enterprises or institutions for a long time, and provides services such as real-time retrieval and access access.

The significance of email archiving is to escort the health and compliance operation of enterprises, including:

The e-mail archiving system is helpful for enterprises, institutions or institutions to provide evidence for e-mail audits.

The e-mail archiving system is helpful for the management and risk analysis of enterprises, institutions or institutions.

An e-mail archiving system helps your business or organization comply with regulatory requirements.

Email archiving is a plug-and-play software and hardware integrated email archiving solution, which is simple to install and easy to manage, and can help enterprises establish mail storage and archiving solutions that meet the highest regulations or enterprise standards. The mail archive is physically connected to the mail server in parallel in the network, and the mail file is sent to the mail archive by using the log function in the mail server. <

Demo model: Huawei MateBook X

System version: win10 email archiving is a plug-and-play backup software and hardware integrated email archiving solution, simple installation, easy management, can help enterprises to establish a mail storage and archiving solution that meets the highest regulations or enterprise standards. The email archive and the mail server are physically connected in parallel in the network, and the log function in the mail server is used to send emails to the email archive.

The significance of email archiving is to escort the health and compliance operation of enterprises, including:

E-mail archiving is to classify and save e-mail data, in order to facilitate search, recovery and other functions, the function of e-mail archiving products is very powerful.

Excerpted for your reference:

Coremail Archive The Coremail Archive System is a mail data storage management and retrieval system that uses the most advanced dynamic storage technology. It is deployed on the email delivery path, and through flexible setting of email archiving policies, it classifies and archives incoming and outgoing email information data, so as to realize the safe and long-term storage of data such as emails and attachments. At the same time, a large number of historical emails can be accessed at any time through a powerful email search tool, and the email content can be reviewed and classified at multiple levels, which is convenient for the integration and unified management of information flow, and also convenient for quick recovery of emails in the event of accidental data loss.

The significance of email archiving is to facilitate the audit of different departments, as well as the subsequent query evidence and access. The SoftNext products we use are good.

All outgoing content can be archived for storage.

Why do I need an email archive? From the perspective of internal management, email archiving is to realize synchronous email backup, and by storing email data on independent storage hardware, email data can be managed more securely. When you need to query historical emails, you can quickly obtain the required emails, so as to achieve the purpose of mail management and disaster recovery.

Externally, as the trend towards the use of e-mail as evidence in court has become clearer, a series of regulations have been enacted in the United States and some European countries. Numerous regulations in the U.S. and Europe, such as the Sarbanes-Oxley Act, have explicitly addressed the e-discovery and compliance requirements for e-mail within a company, requiring public companies to retain all business records, including electronic records and mail, for at least 5 years. This means that all of your e-mail must be well managed and retained for future e-mail queries, which can be risky.

Since e-mail archiving will become one of the most important IT applications for enterprises, many manufacturers at home and abroad also provide a wide variety of e-mail archiving systems with different functions, such as Mirapoint, C2C Systems' Archive One, GFI's MailArchiver, Intradyn's ComplianceVault, and MessageSolution's enterprise e-mail archiving. Exchange Archiver for SunBelt software, Enterprise Vault for Symantec, DataCove for Tangent, etc. Each system has its own characteristics, but one thing these archiving systems have in common is that none of them are integrated into their email systems, and enterprises must purchase a separate email archiving system to achieve archiving management, and some even have to purchase equipment to install the archiving system. For large enterprises, the consumption of these manpower and material resources may not be a problem, and sometimes even the filing system is purchased separately for separate management.

However, for small and medium-sized enterprises, after building the mail system, it is necessary to continue to build the filing system, whether it is material, human and financial resources.

If the email archiving system is integrated into the mail system, it is not only convenient for enterprises with tight resources, but also saves manpower, material and financial resources, killing two birds with one stone. Currently, there is a Turbomail mail system that has been integrated into the market.

The essence of email archiving is to realize the long-term security preservation of mail data through scientific classification and archiving of incoming and outgoing mails, and at the same time, a large number of historical emails can be quickly accessed at any time through a powerful mail search engine, and multi-level audit of email content can be realized, which plays an immeasurable role in the compliance of enterprise laws and regulations and providing electronic evidence in the future. Therefore, it is recommended that the mail archiving system must choose a third-party, independent, professional product, and do not choose the archiving function or extended archiving module of the mail system. The landlord mentioned many brands, but most of them are foreign, like some brands such as Mirapoint no longer exist.

In recent years, with the acceleration of the localization process, many domestic mail archiving product brands have risen, the function and performance of the product have been comparable to foreign brands, but the local service has obvious advantages over foreign brands, and the product function is localized, in line with the local needs of domestic customers, such as the Si'an mail archiving management system of Beijing Internet Si'an Technology, which is a relatively senior brand in the field of email security and data management, and domestic customers have begun to recognize domestic localized brands. And not blindly superstitious about foreign brands. In short, the choice of email archiving must be recommended to be a professional product, preferably a vendor with a complete email security solution, rather than a single email archiving product vendor, so that you can get a complete integrated overall solution of email security protection and data management, which is conducive to the long-term stability of the email system and email data management.

Generally, a good system has a good reputation, you can consult the industry peers, we use the system of internal security very well.

Value: 1. It cannot be tampered with and ensures electronic evidence.

2. "Separation of powers" easy audit.

3. Standardized management and compliance with laws and regulations.

4. Eliminate data loss and be prepared.

5. Life cycle management, space recycling.

6. Rich service functions and improved work efficiency.

7. Mail data transposition, scientific "**".

9. Improve service quality and user experience.

10. Real-time access and quick positioning.

11. The management authority is controllable to ensure the unity of assets.