How to correctly handle the relationship between electronic archives and paper archives

After more than 10 years of exploration and development, China's current electronic archives management work has explored a set of its own experience. In 2012, the "Measures for the Transfer and Reception of Electronic Archives" was issued and implemented, marking that the transfer and reception of electronic archives in China have a reference standard.

Yang Dongquan, director of the National Archives Administration, proposed at the 2012 National Conference of Archives Directors and Directors that on the basis of the "Twelfth Five-Year Plan" for the development of the national archives, by 2020, the number of paper archives digitized in comprehensive archives at all levels across the country should quadruple compared with 2010.

Wu Xinyu, director of the Information Technology Department of Zhejiang Provincial Archives, said that the reason for making such a requirement is to meet the needs of the times. Second, from the perspective of file security, many paper archives have been destroyed or even destroyed due to disasters, and electronic archives can at least restore the content through technical means.

The "dual-track" model of co-custody of electronic archives and paper archives itself reflects the concerns of archives management departments about the potential risks of electronic archives.

Although Wang Ping, a professor at the School of Management of Jilin University who has been engaged in electronic archives research for a long time, also believes that electronic archives have shortcomings such as dependence on technology, instability of carriers and multiple security risks, she also believes that the efforts of the archival community and the industry may resolve these problems.

In recent years, a large number of scholars at home and abroad have devoted themselves to the study of the authenticity of electronic archives, and have achieved certain results, and topics such as metadata, digital archives, automatic identification, long-term preservation, and tracking audit have become new growth points in the field of archival science. At the same time, many countries have been studying the standards and specifications of electronic archives, and initially built an electronic archives standard system, with the passage of time and the development of practice, the system is also constantly improving, further guiding the generation, use and maintenance of electronic archives, so as to better demonstrate the advantages of electronic archives and overcome their shortcomings. Wang Ping said.

Wang Ping believes that with the gradual understanding and in-depth research of electronic documents and electronic archives in the academic community, their advantages will be further explored and utilized, and the current threats and challenges will gradually fade. But considering the many complex issues that may exist in this process, such as procedures, laws, and security, it is clear that there is still a long way to go.

Also for the record.

Paper archives can be archived and collected, and can be found and viewed later when needed. It is specific and can be handed over directly to a second person, and if sealing measures are added, its secrecy is stronger. As long as he doesn't fall into the hands of others.

Electronic documents are abstract and there is a risk of revealing secrets in the process of being sent to others. When the stored computer is broken, it may be lost.

With the development of the information age, archives management has gradually developed to informatization, resulting in electronic archives. The so-called electronic archives refer to the collection of general electronic image files that are stored through computer disks and other equipment, corresponding to paper archives, and are related to each other, usually in case files. Below I have sorted out the paper files and electronic files for you, I hope it will be helpful to you!

Are paper files the same as electronic files?

Electronic archives and paper archives are essentially the same, but there are still certain differences, and we can experience the respective characteristics of these two methods from the performance of this difference.

1. The way of archiving is different.

The collection of paper archives needs to rely on the power of the document processing department to collect valuable documents in the process of sorting out documents and materials, and classify them according to the first, content, time, and form between the documents, and transfer them to the archives department. Electronic archives do not need this step, but are transferred to the archives department by handing over the hard disk or entering the archives department to develop the **, from the network to transfer, archiving.

2. Different identification methods.

Paper files'Value appraisal often needs to go through a number of steps to complete, the most important of which is to go through three procedures, namely qualification review, determination of life period and value review, the most significant feature of this identification method is to enter the appraisal work after the formation of the file. Due to the instability of the information content of electronic documents, the identification of electronic archives should begin at the beginning of the formation of the document, and not only the identification of the content of the document, but also the technology used in the document.

3. Different storage methods.

The custody of archives is generally to put the archives in the storage room, and place them in the cabinet shelves of the serial number in different categories, so the management of paper archives is managed in this form. The electronic archives and paper archives are different in the use of materials, it is generally used magnetic materials, that is to say, in the management of electronic archives does not require how large the preservation site area is, but has relatively high requirements for the preservation environment, in addition to ensuring that the temperature and humidity are within a certain range of values, but also to install dust removal, anti-ultraviolet and other facilities.

The content of electronic archives is the same as that of paper archives

The electronic file includes the candidate's registration information (including the certificate number of the person's transportation car, ideological and political character assessment appraisal or comments), physical examination information, volunteer information, unified examination result information (including information on whether the candidate enjoys the policy of taking care of the bonus points), integrity records (mainly including the facts of the candidate's violations of rules and disciplines in all aspects of the examination, the processing results and other dishonest records, etc.) and previous students.

According to the voluntary admission, there are several parts such as non-registration information. This information is created through computer digital acquisition and image acquisition. Candidates' registration forms, physical examination forms, extra points for taking care of candidates' characteristics, test scores, foreign language listening, oral test scores, freehand drawing scores, etc., are the main data sources of candidates' electronic files.

The candidates' paper files shall be established and kept by the county (district) admissions office, and shall be equipped with the "Registration Form for Enrollment of Ordinary Colleges and Universities", "Physical Examination Form for Enrollment of Ordinary Colleges and Universities", and "Registration Form for Candidates Enjoying the Care Policy of Ordinary Colleges and Universities in Gansu Province".

What to do if you lose your high school file

Student Records. It is an important personal learning experience record, full-time ordinary college.

Graduate profiles include college and high school profiles, university profiles. The materials are available as a graduate registration form.

Transcripts, registration cards.

The dossier for high school includes graduate registration forms and transcripts. Many people do not know the importance of the student file when they do not use it, and they find that they do not know that their file is in ** or the file cannot be found.

Consult the local personnel department (talent market) first.

If your file is lost, what materials do you need to reissue, and then consult the school about what you need to bring with you for the reissuance. Because the school has your transcript record, the transcript must be supplemented, and then you have to make up the graduate registration form, and my experience is to go to the school to rewrite and fill in a copy. After repairing, put it in a bag and seal it, and bring it back to your local personnel department.

If you are not in the original school, ask where the files are, and if they are lost, the original school will make up for them.

There are electronic archives and paper archives are also required. The advantages of electronic archives are the non-manual reading of information, the high density of information storage, the separability between information and carriers, the inheritance of multiple information, and the dependence of the front limb system. The advantage of paper-based coarse files is that they are evidence-based, and they are more stable than electronic files, so they don't have to worry about viruses, but they take up more space.

The handwritten manuscript is retained, which is highly credible and has little chance of being tampered with. Sprint archives will keep paper files, which are important "evidence". According to a certain retrieval record, easy to find, high stability, high security.

However, it is necessary to take anti-theft and fire prevention measures. <

There are electronic archives and paper archives are also required. The advantages of electronic archives are the non-manual readability of information, the high density of information storage, the separability between information and carriers, the inheritance of multiple information, and system dependence. The advantages of paper archives are evidence-based, compared with electronic archives, the stability is high, and there is no need to worry about the virus, but it takes up more space.

The handwritten manuscript is retained, which is highly credible and has little chance of being tampered with. Sprint archives will keep paper files, which are important "evidence". According to a certain retrieval record, easy to find, high stability, high security.

However, it is necessary to take anti-theft and fire prevention measures.

In general, archives refer to various forms of original records with preservation value that are directly formed by people in various social activities. Next, I will sort out how to correctly handle the relationship between electronic archives and paper archives, I hope you like it!

How to correctly handle the relationship between electronic archives and paper archives

1. The value of the use of archives lies in the authenticity of the original attributes of archives. This primitive attribute is manifested in the demand content of the use of archives and the use of archives. It needs to be formal.

The original nature of paper archives is always divided between drafts and printed manuscripts, and there are differences between originals and copies. It is precisely in this way that the demand for the use of paper archives reflects the characteristics of the content and form characteristics of the original records and the role of evidence. For example, the handwritten manuscript of the parties and the handwritten signature of the leader show originality and have the role of legal evidence.

The original attributes of the use of electronic archives are carried out on the computer from the drafting, revision, printing and distribution of electronic documents to the formation of electronic archives, and the original recording characteristics of archives to reflect the use of archives no longer exist. It is precisely because electronic archives are easy to modify and leave no traces after alteration, and it is difficult to define their originals; Because the content of electronic archives is not only prone to change, but also loses its fixed form. Electronic archives can often be stored or reproduced on electronic computer memory or converted into hard copies, and it is impossible to distinguish which of them is the "original" and the "rebalance hall beam workpiece", and whether it has the role of legal evidence, etc., has become a series of new topics in the archival field.

2. The purpose of both electronic archives and paper archives is to give full play to the use of archives, both of which provide services for the users of the society. The needs of electronic archives and paper archives are very different depending on their own occupations, qualities and hobbies. Therefore, the sociality of the demand for archival utilization is reflected in the wide range of social roles and social values.

The social role of the demand for archives is to realize the social sharing of information resources and promote social progress in the historical process, and the use of electronic archives and paper archives play a positive role. The social value of archives lies in the original recordarity of information resources used in archives, which provides a reference for future work.

The so-called archives refer to the documents, images, sounds, and other forms and carriers formed by organs, organizations, and individuals in the course of social activities, and preserved as historical records for future reference. Below I have sorted out the differences between paper files and electronic archives for you, I hope it will be helpful to you!

1. Reproducibility.

For traditional paper archives, archives are originals. Electronic archives are a challenge to the traditional concept of archives, and their continuous reproducibility is one of the most important features that distinguish electronic archives from paper archives. It can be copied from one carrier to another, and it can be transferred from one computer to another.

Second, the operation is convenient.

The electronic documents before the formation of the archives are very convenient for addition, deletion, and modification, and do not leave any traces after the change, ensuring the cleanliness of the archives page. And the electronic file has a high or liquid content'standardization, making it more convenient to search for electronic archives.

3. Dependence on computer systems.

The generation of electronic archives is done with the support of computer systems, so if they are separated from the computer, they can neither be seen nor touched.

Fourth, resource sharing.

In the computer environment, the formal characteristics of documents have changed, and electronic documents can be quickly and effectively combined through computer systems, without the need to classify them like paper documents. Through the computer system, a file can be used by multiple people in different places at the same time, breaking through the limitations of paper archives in use, and improving the use value of archives.

Fifth, convenient and fast.

A paper file can only be read by those who have access to it at a certain time and place, while an electronic file is exempt from this restriction because of the computer and network technology in which it is processed. The time it takes to transfer electronic archives on the Internet is much faster than that of paper archives.

6. Storage space.

The infinite growth of paper documents and the limited storage space are a contradiction in themselves, and the very small amount of space occupied by electronic archives can solve this contradiction very well. Electronic archives have almost no weight or volume, compared to paper documents, which are bulky.