How to have a meeting more efficiently, how to have a meeting more efficiently, how to have a meetin

I think a lot of my friends are like me and don't like meetings. I used to even work in a company and hold meetings at every turn, but the content of the meetings was trivial, which felt particularly boring and a waste of time.

So when I started my own business, I always insisted that my meetings were correct and effective. If you can explain what you can explain clearly in one sentence, you don't need to use five sentences.

The core purpose of the meeting is to convey one thing clearly in a short period of time, so that subordinates know how to do it and know how to give feedback, rather than chatting about family affairs that takes up too much of everyone's time, so I will share with you several steps to an effective meeting:

Having an effective meeting is generally a three-step process:

4. Ask yourself: What do you want to say? To whom? Why? In what form?

Summarize the core content of this meeting in one sentence.

Like a company I worked in before, the purpose of the meeting was to discuss [how to conduct summer vacation enrollment], but in the meeting, there was a lot of nonsense, one would talk about family life and one would talk about teaching, so that meeting not only did not achieve the best effect, but also wasted everyone's time, and we had to find time to continue to discuss, and I was speechless!!

So before the meeting, identify the goals and then discuss them.

2.During the meeting: Effective chat.

Actively involve department members in discussions, so as to improve the effect of the meeting and pave the way for the development of the project.

"Effective" here means that everyone should discuss and put forward good opinions and ideas according to the goal and purpose of the meeting, which is also called "brainstorming". But as a manager, we must pay attention to everyone's emotional ups and downs in this process, because in the process of brainstorming, everyone is prone to have some of their own emotions, so at this time, managers should pay attention to everyone at any time, and also call a stop at any time, so as not to cause disagreement with everyone.

3.After the meeting: Refine the core content, summarize the problems and give feedback to the participating departments.

After the project is determined, you must not directly take the recorder or verbatim script to the relevant departments, which will only increase the workload of the other party, we don't like to read dense text, if you can sort out the approximate outline content, for the other party, the content is simple and clear, and it also reduces the error rate of the work.

Feedback includes clarifying what each person should do next, in what time, and what effect they want to achieve.

To make meetings more efficient, consider the following:

Clarify the purpose and agenda of the meeting: Before the meeting, clarify the purpose and agenda of the meeting and ensure that the participants are clear about the topic and expected outcome of the meeting. Send the agenda to attendees beforehand so that they have enough time to prepare and know the focus of the meeting.

Simplify the list of participants: Invite only those who need to attend the meeting. Ensure that attendees are relevant to the topic of the meeting and can contribute meaningfully to discussions and decision-making. Avoid unnecessary attendance to save time and increase efficiency.

Set time limits: Set reasonable time limits for each topic to ensure that meetings run on time. If an issue requires more discussion, separate meetings can be scheduled separately or one-on-one discussions with participants.

Stay focused and disciplined: During the meeting, make sure participants focus on the topics discussed and avoid off-topic or irrelevant discussions. The moderator can ensure the discipline of the meeting by guiding and reminding them to get back to the topic in a timely manner.

Promote active participation: Participants are encouraged to actively participate in discussions and ideas. Create an open and respectful atmosphere where everyone feels free to express their opinions. Use appropriate communication skills, such as listening, asking questions, and summarizing, to facilitate effective communication.

Prepare in advance: Participants should prepare relevant materials and materials in advance of the meeting so that they can participate in discussions and decision-making in a targeted manner. This saves time and makes meetings more efficient.

Write meeting minutes: After the meeting, organize and send the meeting minutes in a timely manner. The summary should include the main points of discussion of the meeting, decisions and action plans, as well as the corresponding responsible persons and deadlines.

This ensures that participants have a clear understanding of what is being said and follow up on the follow-up.

Through the above methods, the efficiency and effectiveness of the meeting can be improved. The focus is on clarifying goals, scheduling your time, encouraging active participation, and ensuring that meetings are documented and followed-up. Effective meetings not only save time, but also promote teamwork and accuracy in decision-making.

How to make the meeting fast and efficient is a headache for many leaders. Before we get into the main topic, we first need to figure out two things, why the meeting is taking place, and the roles that different people play in the meeting. In fact, meetings tend to be inefficient, mainly because we don't know why we are meeting.

Sitting in the office, suddenly called to a meeting, and then I get confused and start to get sleepy. Finally, a headache was arranged, and I walked out of the conference room. If you know exactly why you're meeting, you can be at least half as efficient.

At the end of the day, meetings are usually about solving a common problem as a team. Instead of encouraging participants to express their opinion on a problem right away, it should start by giving an opinion on the ideas formed in their minds and finding the best solution based on the core of the problem. Brainstorming sessions shouldn't count as formal meetings because their focus is on stimulating people's minds and creating new possible solutions around a problem, but they don't necessarily need to be solved on the spot.

Scheduling task-based meetings is the hardest because we are all passive and have no way to express ourselves.

Therefore, I suggest that something as muffled as a task should be assigned and clearly communicated by email, including the person responsible, the scope of responsibility, the deadline, and the effect that the task needs to achieve. So, in a word, we meet to solve problems that hinder our common interests. Everyone should have a deep understanding of their role in the meeting.

In general, some people are lecturing, while others are always in a state of being heard. In fact, we can divide it into conference leaders and participants. The facilitator of the meeting is roughly equivalent to the role of the facilitator.

He is responsible for running through the main line of the meeting, ensuring that the discussion is not off-topic, and arranging the atmosphere of the meeting at all times; Participants are primarily responsible for expressing and listening to opinions. If you are the convener of the meeting, you should generally be the facilitator of the meeting. The next problem that needs to be addressed is:

What should I do when I have a meeting? Everything has a process from preparation to completion, and the same goes for meetings. Preparation:

It is a good idea for the convener of the meeting to inform all participants in advance of what the meeting will discuss and what to achieve during the discussion. Like what do we eat? Our requirement is that there must be a combination of meat and vegetables, and there is soup to drink.

Be sure to smile at each employee during the meeting, and don't always put pressure on the employee, if the employee needs help, Ichigoyu must lend a hand. You can also come to Yanzheng for meetings according to the style of Li Zaoyan that employees love. In addition, when you have a meeting, you should be reasonable, and if an employee makes a mistake, you can't criticize it at will, and you must always encourage your own employees.

I think it will be more efficient to get out of the way.

Tasks should be set, and secondly, efficiency should be improved, time should be shortened, and the key points should be used to speak, so that it will be more efficient.

The first thing you should do when you have a meeting is to say the key points of the meeting, and what you want to know is also included in the statistics of a resume list, so that you can keep your eyes open and improve the efficiency of the meeting in the process.

It is more efficient to list all the problems to be solved in the meeting in detail, and then solve them one by one.

Hello, to have an efficient meeting, the first thing is to send a notice before the meeting, list the theme of the meeting, and let the participants do a good PPT of the content they need to report, so that they can have an efficient meeting.

If you need to have an efficient meeting, you must be prepared in advance and have an active discussion.

In the afternoon meeting, be sure to focus on the key points and let everyone concentrate on taking good notes.

How to have an efficient meeting requires everyone not to talk nonsense, just talk about the key points!

And efficient meetings, efficient meetings, that is, the main content of the meeting can be said once, not repeated.

Have a clear goal and express it clearly in the invitation. You should be as specific as possible, such as "what is the purpose of this meeting", or "what will we be going to do at the end of the meeting". "Having a goal keeps you focused and sets the expectations of your audience.

It also allows you to say at the end of the meeting, "This was a success because you achieved what you achieved and decided what we were going to do," so attendees will be happy with the time spent.

Control the pace of your meetings. The organizer of the meeting The moderator should control the rhythm of the meeting according to the topics and agenda of the meeting, first, to avoid everyone entangled in trivial matters, second, to prevent the meeting from deviating from the topic, and third, to master the time of the meeting. Clapper solves the problem.

The presiding officer of the meeting or the top leader participating in the meeting should record the problems and suggestions raised by the participants at any time, and if they can make a decision on the spot, immediately clarify the solution, the person in charge and the time schedule requirements. At the end of the meeting, it is important to identify the leader, the co-ordinator, and the completion time.

If it is not feasible to let people speak actively, then randomly assign a person to start and speak in the order according to the rules of one by one. Although someone may not say anything, at least he has had the opportunity to speak. You may also wish to adopt:

Find a childcare ahead of time and ask him to be honest about what you asked him to say at the meeting. Once someone opens the conversation and is the first to eat crabs, others will naturally follow along. However, pay attention to the tone of this nursery speech, which can easily guide the whole meeting.

Prepare notes, speak according to the notes, prepare in advance, and take notes of the meeting, similar to the host's cross-session, important speeches, etc. During the meeting, I spoke according to the notes, not much to say, not too much to say. When faced with a new topic, consider whether your opinion is necessary.

If you decide that your opinion is necessary, draft the following points (preferably 3, too thin if missing; No one remembers it), just play briefly according to the main points, don't chatter.

Prepare in advance to explain incisively.

When you have a meeting, whether the leader is the boss of the company or the person in charge of a project, you must make sufficient preparations before the meeting, and make all the materials that need to be presented in the form of PPT, so that you can explain incisively, hit the nail on the head, and save time.

In order to allow employees to understand the content of the leader's explanation more clearly and understand the meaning of the leader, a handy PPT flip pen is a must-have item in the conference room. And when it comes to a good wireless flip pen, a rechargeable portable flip pen is a good choice. Deli Rechargeable Portable Flip Pen is built with a 360mAh large-capacity lithium battery, which not only has a fast charging speed, but also has a long battery life.

This laser pointer can not only support 100m long-distance control, but also has the blessing of red light technology.

Prepare for the meeting in advance, prepare yourself, and prepare your attendees. Let everyone know in advance what will be discussed in the meeting and prepare in advance. Ad-hoc ideas and discussions are mostly worthless.

Those who don't usually speak at meetings should be prepared by letting them know in advance that they want to have their say at the meeting. Of course, you have to be prepared yourself, and if they just don't speak, you have to move the meeting forward.

Determine the topic of the meeting. Before the meeting, it is necessary to clarify the time, place, topic, agenda, host, participants, precautions and other contents of the meeting. Notification of the meeting is issued.

If it is not an emergency meeting, the meeting notice should be sent to the participants in advance by means of e-mail, bulletin board, **, meeting notice, etc. On the day of the meeting, it's a good idea to give another reminder to make sure attendees receive the meeting notice in a timely manner.

Before the meeting, make a list of the content of the meeting and the items to be discussed, and let the employee submit the meeting report. After carefully reading the content of the staff meeting, I will look for the problems that need to be dealt with, and then put them in the meeting for discussion during the meeting.

Keep track of meeting resolutions. The resolutions of the meeting shall be implemented to the relevant responsible persons one by one, and if necessary, a written memorandum shall be formed after confirmation by the parties. Then, the meeting organization designates a special person to regularly track the completion of various tasks and report to the leaders in a timely manner.

Don't take the meeting as a panacea, as if something can be solved as soon as the meeting starts, you must know that it is not advocating the kind of superficial articles that convey the meeting with the meeting and implement the document with the document, but need to start a business in a down-to-earth manner.