A typical case of a fixed asset management system

In the inaugural defense, the whole process of the company's fixed asset management was drawn, although the company's fixed asset management has been in the company for many years, but it has never been carefully summarized. Think carefully about the process of fixed asset management, from the budget link to the final scrap write-off, each link is interlocking, and one is indispensable.

The whole process of our company's fixed asset management includes: budget link, plan issuance, procurement, acceptance and consolidation, use, adjustment, scrapping, etc.

Budgeting. At the end of each year, the company's fixed assets use departments to submit the next year's procurement budget to the centralized management department, the centralized management department unified report to the finance department, summary report to the company's general manager's office meeting to discuss and approve the annual budget.

Scheduled release. At the beginning of each quarter, the use of the department chain talk door according to the actual needs within the annual budget within the scope of the online declaration of the procurement application process, the company's centralized management department, the leader in charge, the general manager of the approval of the financial department to summarize and issue the procurement plan.

Procurement. According to the procurement plan, online procurement and centralized bidding procurement are adopted. Online color purchase to Alibaba platform and China Railway Luban platform priority, more than 50,000 fixed assets must have signed a contract.

Centralized bidding and procurement are suitable for bulk procurement, multiple comparisons, select low-price and high-quality merchants, and sign a procurement contract with price and tax separation after selection.

Acceptance of the group. **After the fixed assets are sent to the designated place, the company organizes personnel to accept, and the fixed assets that need to be installed and debugged need to be installed and debugged by the manufacturer's technical personnel to reach a usable state. The fixed assets use department shall fill in the new fixed assets handover record, the special VAT invoice issued by the merchant shall be signed by the team members and the company leaders and sent to the Finance Department for the accounting group procedures.

Use. The responsibility for the use of fixed assets is assigned to the person, and the user shall properly manage and use it, pay attention to the maintenance and management of fixed assets in the process of use, and compensate for damage caused by poor storage. The transfer of management personnel must be handed over to the new administrator before the resignation procedures can be processed.

Adjustment link. The fixed assets of the company's projects are managed and adjusted by the company in a unified manner. When a new project starts, the project needs to report the list of fixed assets according to the fixed assets required by the project, and the required fixed assets should be adjusted in the company's existing assets, so as to reduce the procurement of fixed assets and save costs.

If the fixed assets that are not needed at the end of the project are in good condition, they will be transferred to other projects or shipped back to the company for management.

Scrap link. The scrapping of the company's fixed assets is divided into normal scrapping and abnormal scrapping. Normal retirement refers to the scrapping of fixed assets that have reached the end of their useful life, have been fully depreciated, and have no use value.

Abnormal scrapping refers to the scrapping of fixed assets that have not reached the end of their useful life, have not been fully depreciated, and cannot be used if they are damaged. Scrapped fixed assets go through the scrapping signing process. The application for scrapping of fixed assets shall be filled in by the user department, and the scrapping of fixed assets shall be assessed and signed by the fixed assets scrapping team, and then submitted to the company's leaders for approval before scrapping.

The finance department writes off the fixed assets scrap form filled in by the centralized department.

The above is a simple summary of the whole process management of the company's fixed assets, please correct the deficiencies.

The fixed assets barcode management system scheme is based on physical management and characterized by the application of barcode technology. Through advanced barcode technology, the physical assets from the purchase, requisition, transfer, inventory, maintenance, scrapping and other aspects of all-round accurate supervision, combined with asset classification statistics and other reports to truly achieve "account, card, object" match.

In the process of fixed asset management, a unique barcode identification is given to each physical object, which is characterized by: 1. After the handheld data terminal scans the barcode identification like a dragonfly, the barcode is interpreted and each physical object is accurately identified. 2. The detailed information of the identified physical object is stored and transferred to the computer, and the inventory of the physical object is accurately completed.

3. The real-time alarm function of automatic error correction fundamentally eliminates the unavoidable misalignment, omission and re-inventory phenomenon in the previous manual inventory, and ensures the complete authenticity and reliability of the first-hand data in the grassroots physical statistics.

Over the past few years, we have accumulated some experience in promotion and application, and we have mainly gained the following experiences. 1. The importance of barcode knowledge popularization. In the process of popularizing the use, it is necessary to make the management and operation level personnel understand the principle of barcode, why to apply barcode technology and the role of barcode in the computer system, and the efficiency of the application of barcode technology for logistics management, so that we can attach importance to this work ideologically.

2. The application of barcode must be closely coordinated by all departments. The application of barcode involves fixed asset number, barcode printing, barcode pasting, barcode scanning and other links, which must be completed by the division of labor and cooperation of various departments. Barcodes should be printed centrally, and designated personnel to operate and maintain, and technical training for them.

When the barcode information is wrong, it needs to be dealt with in a timely manner, and it requires the coordination and full support of the upper leaders. 3. The effective management of the fixed assets of the unit through the fixed assets barcode management system is the key to the application of barcode technology. It not only ensures the fast and accurate input of information, but also prevents the loopholes caused by manual input, and provides managers with various data of fixed assets.

4. Formulate rules and regulations for bar code management. Barcode application must be in accordance with certain rules, to comply with its scientificity, the establishment of the entire system of coding system, internal barcode generation rules, barcode printing system, barcode pasting specifications, fixed assets use barcode system; The barcode utilization rate of fixed assets is assessed as an economic and technical indicator.

In establishing a responsibility system for the custody and use of fixed assets, it is an effective experience to implement the management method of fixing equipment numbers, keeping people, and managing accounts, and establishing custody folds.

The equipment number is to uniformly number each equipment according to the class and sub-item according to the fixed assets catalog, so that each equipment has a number.

According to the principle of who uses, who manages, and who is responsible, the custody responsibility of the equipment is implemented to the person.

The management of the fixed account is to take the team as the grass-roots unit of equipment management, as a management account, and establish a fixed asset custody book with the team as the unit, and transfer in and out according to the method of account management.

In terms of cost, attention should be paid to the choice of financial accounting in the form of construction in progress and depreciation and amortization.

Beijing Shikun Law Firm, lawyer Wei.

Graduated from China University of Political Science and Law, minoring in accounting, practicing as a lawyer for more than ten years, passing the CPA exam to answer your tax questions.

Radio Frequency Identification (RFID) technology, as an advanced automatic identification and data acquisition technology, is recognized as one of the top ten important technologies in the 21st century, and has been successfully applied to various fields such as manufacturing, logistics management, and public safety. With self-adhesive paper electronic tags containing chips and long-distance tag readers, it will be more convenient to collect data.

In short, in the daily management of logistics, the modern high-tech management concept is used to guide the development of fixed asset management of enterprises and institutions, further accelerate the construction process of logistics informatization, provide all-round, reliable and efficient dynamic data and decision-making basis for the management of fixed assets of enterprises and institutions, realize the informatization, standardization and standardization of fixed asset management, and comprehensively improve the work efficiency and management level of fixed asset management of enterprises and institutions. Make the management of fixed assets easy, accurate, fast and comprehensive.

According to IDC's authoritative statistics, the successful application of a complete set of asset management solutions can help enterprises to:

l Reduce audit costs by 75%.

l Reduce spare parts inventory by 40%.

l Reduce redundant test equipment by 20%.

l 45% reduction in equipment "missing".

l Increase asset utilization by 30%.

l Extend the operating life of the equipment by 10%.

l Reduce equipment downtime by 50%.

Eliminate 99% of capital asset write-offs.

Fixed asset management is an important part of the daily management of enterprises and institutions, and an important material basis to ensure the smooth development of various tasks. How to strengthen the management of the ever-increasing fixed assets and equipment is an important issue facing China's organs, enterprises, and institutions. Due to the large workload of inventory and the untimely reflection of information, it often leads to repeated purchase of assets, which greatly increases the cost of the enterprise and affects the efficiency of the enterprise.

In order to strengthen asset management, improve the level of internal management, and provide a more scientific basis for decision-making for enterprise managers, more and more units have introduced barcode technology to implement barcode management of fixed assets. At present, barcode technology has been widely used in retail, logistics, manufacturing and other industries. Barcode technology can help institutions and enterprises to realize the information management of assets, solve the situation that the physical objects and accounts often appear in asset management, reduce the blind spots in the management of fixed assets, so that leaders can understand the comprehensive situation of all assets of the enterprise while sitting in the office.

The answer to this question I found from the person who sells software (the person who sells the fixed asset management system: the number of 180, the middle four digits are 1757, and the last four digits are 7867) I hope to help the landlord.

1.Since the new system has a flexible management model of different levels and users, the head office should conduct a thorough inventory of the fixed assets of the whole bank and find out the actual situation of the fixed assets in the system. Arrange special personnel to clean up the fixed assets of each institution and manage them one by one, so that the assets can be allocated more flexibly, so that the cost of asset management can be reduced and the asset utilization rate can be improved.

Management is also easier.

2.Control the total amount, improve efficiency, link the distribution of indicators with benefits, formulate practical measures to control the scale of fixed assets of each subordinate bank; control blind purchase and construction; Improve the efficiency of the use of existing fixed assets, so as to achieve the control of new construction, new purchases and illegal purchases.

3.It solves the problem of identification of fixed assets, realizes the automatic collection and entry of data in the daily management of assets, and truly realizes the full tracking of the status of assets.

4.With the help of barcode technology, it overcomes the inefficiency and errors caused by relying on paper documents or manually entering the original data in the traditional management mode, solves the problem of physical management in the process of fixed asset management, realizes the unification of information flow and physical logistics, and greatly reduces the work intensity of warehouse management personnel and improves work efficiency.

5.The process of daily management of physical assets has been standardized, and the daily management of assets of each branch has been incorporated into the monitoring of the headquarters.