How to fill out the expense reimbursement form and when to use it

How to fill in and paste the expense reimbursement form.

Part 1: How to fill in.

1. Reimbursement department: do not fill in.

2. Date: determined according to the last date indicated on the reimbursement invoice, if there are 2 invoices attached to the reimbursement form, one of which is dated No. 2 and the other date is No. 3, then the date of the reimbursement form is filled in No. 3.

3. Number of pages of documents and attachments: not filled.

4. Reimbursement items: not filled.

5. Summary: The name of the content indicated on the invoice.

6. Amount: The total amount of money on the invoice with the same name of the invoice content.

7. Subject: Not filled.

8. Note: Do not fill in.

9. Capitalized amount: The capitalized number of the total amount of all invoices behind this expense reimbursement form.

10. The reimburser and the leader shall sign once by the person in charge of the company.

Part II: Pasting methods.

1. Sort out the invoices of the expenses incurred this month in the order of date, and arrange the invoices without dates. Please fill out the reimbursement form as soon as possible after the expense is incurred.

2. The invoice attached to an expense reimbursement form should be controlled within 10 as much as possible, except for tolls and tickets;

3. If there are few invoices for the same date, you can paste the invoices of similar dates on the same reimbursement form.

4. All invoices and invoice attachments shall be pasted according to the margin above the upper left corner and the left side of the front of the expense reimbursement form;

5. The invoice should be pasted behind the expense reimbursement form, and the front of the invoice should be in the same direction as the front of the expense reimbursement form. Tolls, tickets can be tiled and pasted on the back of the expense reimbursement form.

6. Paste in order of invoice area: smaller - larger - largest.

7. Please paste with glue, never with staple binding.

Reimbursement form, 1, reimbursement date, fill in the date of which day. 2. Abstract, that is, write what expenses to reimburse. 3. The number of documents and the total amount, if there are several reimbursement items, write them separately.

4. The capitalization of the amount must be written. 5. The reimburser and the recipient, sometimes the reimburser and the recipient are different to sign separately. 6. Department, which should be written; For large companies, it is even more important to write clearly.

The expense reimbursement form is generally used in the case of a small amount of expense invoices, which is filled in by the party (that is, the reimbursement), and can be reimbursed on the date specified by the enterprise, and the cashier will register these reimbursement documents in the journal and hand them over to the accountant for accounting.

Knowledge expansion: the expense reimbursement form is mainly used to sort out the invoices, so that the summary is more intuitive after pasting, and it is also convenient for accounting to do accounts, regular units are used, and there must be a financial audit after the department leader signs, and the boss can sign after the financial audit is completed. The same goes for the expenses incurred by the boss, which are sorted into categories and then posted on the bill.

Expense Reimbursement Form: This form is filled out when the employee has already paid in advance and comes to the cashier for reimbursement with the invoice.

Expenditure voucher: Some units fill in this form when they use it for external expenditure. There are also units that fill out this form when borrowing from the treasury.

1. On the expense reimbursement form, write the department where you are located, such as "Finance Department", "Information Department", "Engineering Department", etc., and fill in truthfully.

2. Write the date of the day in the "Reimbursement Date" field on the expense reimbursement form, and fill in the number of documents you want to reimburse in the "Number of Documents and Attachments" field.

3. Write the name of the expense you are reimbursing in the "expense item" on the expense reimbursement form, such as "office expenses", "travel expenses", "entertainment expenses", "advertising expenses", etc., and fill in the reimbursement form one by one.

4. Write the actual amount you have been reimbursed in the "Reimbursement Amount" on the expense reimbursement form, fill in Arabic numerals, and remember to add the RMB symbol "" before the number

5. In the "Total" column on the expense reimbursement form, write the total amount of this reimbursement form, and also fill in the Arabic numerals, remember to add the RMB symbol "" before the number

6. Write the amount of this reimbursement form in the "amount capitalization" field on the expense reimbursement form, which is written in uppercase amount, but the amount should be consistent with the total number of lowercase Arabic numerals.

7. If the reimbursement form is paid by transfer, write the company name, bank and account number of the receiving unit in the "remarks column" to facilitate the cashier to transfer money in time.

How to fill out the expense reimbursement form:

1. Fill in the department to which you belong in the "Reimbursement Department", such as the Administration Department.

2. Fill in the "date" truthfully.

3. "Reimbursement items" are filled in according to different items, and the details can be filled in the "Summary" section.

4. Fill in the actual amount in "Amount" here. (It must be filled in according to the actual amount to be reported, and the amount of the invoice pasted can be.)

More than the reimbursement amount, but not less. ）

5. Fill in Arabic numerals for the "total" amount, preceded by the number. The underlined line with a blank column above the "Total" line is written off.

6. "Amount capitalization" here fill in the total capitalized amount. If the reimbursement amount is in thousands, a circle should be drawn in front of 10,000 words, and a cross should be made in the circle, and so on. RMB capitalized words: one, two, three, four, wu, lu, seven, 捌, jiu, pick.

7. Signature of the "reimbursement".

The template for filling in the expense reimbursement form is as follows:

1. First, find a clean expense reimbursement form.

2. Write down in turn: date, employee or business, and opening bank.

and bank account (if transfer), fee remarks, purpose and amount capitalization.

3. Write the name of the recipient in the signature of the recipient.

4. Take out the obtained Du bills and sort them out.

5. Sort out the bills and paste them behind the expense reimbursement form.

6. Finally, find the head of the finance department to sign or seal to the cashier for reimbursement.

What details do I need to pay attention to when filling in the expense reimbursement form?

1. Fill in the amount.

The reimbursement amount can be said to be the meaning of the entire expense reimbursement form, so it is important to be careful when filling in the amount. There are two places on the document that need to be filled in the amount, which are the uppercase amount.

and lowercase amounts. In addition to the fact that there are more strokes, the capitalization amount is relatively not difficult, and it is normal to write it according to one two or three Wu Lu Qi and ten thousand dollars.

But it should be noted that the part without a number before the amount should be symbolized? Padded. This symbol is not the symbol used to represent a light bulb in the circuit, but it is used to prevent the amount from being tampered with when handwriting a bill.

Lowercase amount with RMB sign.

There shall be no spaces, and the parts without numbers shall be filled with 0s. It should be noted that the capitalization amount of the same claim must be the same.

2. The content is incomplete.

The completeness of the expense reimbursement form includes two parts, one is the completeness of the project, such as the reimbursement personnel, the reimbursement department, the reimbursement time, the reimbursement project, the number of attachments, etc., must be filled in place, and there must be no omissions.

The other is that the content should be complete, because in many cases, when the reimburser fills in the reimbursement content, the content is relatively simple because of the limited space. However, the content must be concise and to the point to avoid ambiguity.

3. The issue of original documents.

Some people, although the documents are filled out perfectly, end up losing the problem of the original documents. Generally, there are two kinds of original documents, one is a legal receipt, and the other is a formal invoice.

Although the audit of the invoice is more complicated, there will be no problem with the general formal invoice, and the most important thing for the financial personnel is to check whether the information of the reimbursement form and the invoice is consistent, and to check whether the invoice is stamped with the special seal of the seller's invoice, and check whether the name is consistent, otherwise it shall not be reimbursed. After completing these operations and verifying that they are correct, you can ask the leader to sign for reimbursement.

<> expense reimbursement form is filled out by the reimbursement officer.

After filling in, it will be submitted to the accountant for audit and bookkeeping, and check whether the reimbursed expenses are within the reimbursable limit, and if the limit is exceeded, the amount will be taken according to the upper limit of expense reimbursement. Also pay attention to whether the ticket is legally available. After passing the review, it will be handed over to the cashier for payment.

Expense Reimbursement Form: It is a document used for reimbursement of cash expenses. When reimbursing, it will be attached to the expense documents, and then submitted to the leaders of departments at all levels for approval, and the cashier will give reimbursement after the leaders review and sign.

The expense reimbursement form generally contains: the name of the reimbursement department, the date, the reimbursement summary, the number of attachments, the reimbursement amount, the remarks, and the signature of the department leader, the signature of the company leader, the signature of the financial audit, the signature of the reimburser and other parts, the format can be designed by yourself, or you can purchase the same kind of documents suitable for the business of the unit, the main purposes are as follows:

1. Fill in the reimbursement of expenses and special expenses of various departments;

2. When reimbursed as travel expenses, an approved business trip application form must be attached;

3. When it is a special expense reimbursement, the signature of the project leader and the approved special expense application form are required.

1. Fill in the name of the department or project to which you belong in the "Reimbursement Department", such as the office.

2. "Purpose" Fill in the purpose of expenditure here, fill in according to different subjects, and fill in the complete summary of the purpose in the format: verb + noun + quantifier, such as: purchase cement **ton (or purchase cement batch), purchase two boxes of A4 paper, and fill in the details in the remarks.

3. "Amount" is filled in the actual amount (invoice or receipt amount).

4. Fill in Arabic numerals (lowercase) for the total of each expense in "Total". The underlined line with a blank column above the "Total" line is written off.

5. "Amount capitalization" is filled in the total capitalized amount here. RMB capitalized words: 1 2 3 Wu Lu Qi 9 Jiu 10 10,000.

6. Sign at the "Reimbursement" in the lower right corner of the expense reimbursement form.

7. About the pasting of bills (1) The attached invoice is true, legitimate, and the title is correct. (2) The bill is pasted on the expense reimbursement paste, pasted with glue, from left to right, from top to bottom, when pasting the document, do not exceed the left black line for binding, and can not exceed the range of the paste. Tickets are sorted and pasted with the direction pointing upwards.

The order in which the bills are pasted is the same as the items listed on the cover of the reimbursement form.

8. The reimbursement form should be filled in with a signature pen, and ballpoint pens and pencils cannot be used. Invoice reimbursement and receipt reimbursement should be filled in separately.

9. The cost items of the project involve: raw materials (steel bar, cement, asphalt and concrete, etc.), material transportation and miscellaneous expenses (referred to as freight), machinery use costs, repair costs, solid fuel (coal), liquid fuel (gasoline, diesel) and water, electricity, environmental protection fees, safety construction costs (construction and safety costs), business entertainment expenses, civilized construction costs, concrete, reinforced concrete formwork and support costs, scaffolding costs, etc.

10. The expenses of administrative office include: office expenses (office supplies), travel expenses, communication expenses, labor protection expenses (labor protection supplies), automobile expenses, business entertainment expenses, stamp duty, and expenses borne by social co-ordination companies (five insurances). Finally, the expense reimbursement form and the pasted expense paste sheet overlap and align, with a paper clip in the upper left corner of the fixed (can also be glued paste) to the superior leader to sign and approve and then handed over to the finance department.

Fill in the reimbursement form.

1) Expense attribution department: fill in the department to which the expense belongs, so as to facilitate the financial accounting according to the department;

2) Date: Fill in the date of submission of the Reimbursement Form;

3) The item to which the fee belongs. If it is an expense for a specific project, fill in the project name; If the reimbursed expenses are routine expenses, you do not need to fill in this field;

4) Offset loan amount: If you have borrowed from the company before reimbursement and repay the company's loan through reimbursement, you need to check this item and fill in the amount of offset borrowing; If you do not have a loan, you do not need to fill in this field;

5) Summary: You need to fill in the content of the reimbursement and the description of the reimbursement in detail, if the space is insufficient, you can attach another paper. The summary information should be avoided as much as possible, and if the important information is filled in incorrectly, it needs to be replaced and refilled; If there are multiple expense items involved in the reimbursement, they need to be classified and summarized.

6) Payment amount and payment method: the case of the payment amount needs to be filled in carefully, and it is not allowed to be altered, and the wrong filling needs to be filled in again by replacing the documents; The payment method can not be filled, the default is online banking payment, and if there is a special need, you need to explain to the finance;

7) Collection information: the receiving unit must be filled in, and the payee is an individual, fill in the name of the payee. If the finance already has the beneficiary's designated collection account information, it can be filled in with the opening bank. If there are more than one payee, it can be written in the summary area, or it can be indicated on a separate piece of paper;

8) Signature area: the completed documents need to be signed by the applicant, the department head and the CEO in turn before they can be submitted to the finance department for payment or reimbursement.

9) Others: If the reimbursement form involves multiple people and multiple projects, a separate paper needs to be attached to list in detail the amount of each person, each project and the amount to be reimbursed by each person.

The purpose is to write out the business trip to incur expenses!

Just fill in "xx travel expenses".