What Makes a Business Meeting Successful? The process of business meeting planning

1. Arrangement of participants: Under normal circumstances, the invitation includes three procedures: information release, receipt processing, and confirmation notice.

2. Determine time, process and target management, and do a good job of feedback and adjustment. Generally speaking, the time and schedule in front should be arranged compactly to ensure that there is time to adjust and improve later.

3. Plan the event and determine the theme of the event. When arranging the agenda of the meeting, pay attention to compactness and coherence, and from a practical point of view, it is generally appropriate to control it to one to two hours.

4. Draw up activity plans and specific operation plans. The event planning case is the strategic and tactical text that guides the entire activity and is used to plan the event. Generally speaking, it is only available to the core members of the meeting.

The specific operation plan is used within the enterprise or to assist the ** public relations activity company, to guide the specific operation of the entire activity, generally more detailed, specific to each person at every step, and even specific to the content of the badge, the time is specific to the minute. One copy for each member of the general meeting.

5. On-site control. On-site control is a part of the overall coordinator's ability to adapt, in fact, a good coordinator will do the work first: the first is to prevent the occurrence of variables.

For example, I usually do some training and do some rehearsals beforehand. From a practical point of view, abrupt changes on the scene are often due to poor communication, poor consideration, and negligence in etiquette. Emphasis should be placed on these aspects; Second, prepare alternatives in advance; Thirdly, pay attention to the accumulation of on-site flexible handling skills.

Shopping malls are like battlefields, and the test is the ability to strategize.

Lao Tzu so-called: great wisdom is foolish, great ingenuity is clumsy.

If you do that, you will succeed.

Remember that "because of the simplicity of the text, because of the clumsy makes the ingenious", in order to be able to meet the source left and right in the confrontation and be invincible.

The basic process of business meeting planning is mainly divided into nine points, which are to implement the contact with customers, the overall planning of the business meeting, the formation of a complete plan, the preliminary investigation of the site, the formulation and signing of the contract, the follow-up payment of the advance payment, the determination of the advance payment in place and the beginning of the booking of various materials and equipment, the business reception before the meeting and the summary after the event.

1. Implement contact with customersAfter the general business meeting, customers and try to contact the organizer, for this reason, it is necessary to make detailed and specific plans and implement the contact with customers.

2. The overall planning of the business meeting is based on the basic requirements of the customer meeting, and the overall planning of the business meeting is done, including site selection, schedule, conference items, catering arrangements, shuttle bus arrangements, etc., and every detail must take into account the tolerance and satisfaction of customers.

3. Before forming a complete plan, we should communicate with customers about the basic planning ideas and form a complete plan, so that they can be implemented according to the plan in the future.

4. Conduct a preliminary investigation of the site After some basic communication in the early stage, the customer usually chooses to conduct an on-site investigation of the planning plan and provide all the help.

5. After the contract is drafted and signed, all the contents are written in the contract, and the details are still very important.

6. Follow up the payment of the advance payment to sign the contract requires a certain advance payment, so that the whole meeting process will go smoothly, if there is no advance payment, our order may be canceled at any time, which is an irreparable trouble, especially in the case of a large number of meetings, so after determining the contract, you must pay a certain advance payment first.

7. After confirming that the advance payment is in place and starting to book the materials and equipment, and the advance payment is in place, there is a clear agreement with the signatory, and you can start to prepare for the reservation of other materials and equipment.

8. The business reception before the meeting is the core part of the whole meeting, including pick-up, meeting arrangements, conference room arrangements, vehicle arrangements, event organization, etc., which should be operated in strict accordance with the contract.

9. After the summary business meeting after the event, it is necessary to conscientiously do a good job in the summary of the meeting, check all kinds of documents, and carry out accounting in strict accordance with the contract.

There are some basic routines for meetings.

First, the theme of the event.

2. Activity time.

3. Activity goal: Write down what goal you want to achieve, for example, 500 people participate in Hongchan and 300 people participate in the game.

4. Details of the event.

1) Conditions of participation.

2) Rules. 3) Precautions.

5. Activity risk control: situations that may occur during the activity and your preventive measures.

6. Activity budget: How much will the event cost?

7. Activity execution table: the time is accurate to the day, the work is subdivided into people, and everyone has to do what they want to do every day, in an organized manner.

Execution matters, really!

It can directly integrate event creation, online ticket sales, event professional management, event promotion, event personnel management, event on-site service and event statistics, which is more convenient.

To start a meeting, you need to draw up a meeting plan by yourself, mainly to plan the purpose and content of the meeting, the audience and the speaker, the time and place of the meeting, and the information and documents needed for the meeting. Everything is foreseen, and if you don't prepare, you will be wasted, and with a good meeting schedule, it is half the battle.

Once you've decided on the time, place, and content of the meeting, you'll need to send out a notification to invite the audience and the speaker to the meeting. This process is very important, and it is not sloppy at all, it is related to the quality and success of your meeting. If it is a unit or a company, it will be notified by a special organization or person, and if it is self-organized, it needs to be contacted one by one.

In this link, if there are benefits and gifts for the event, it is best to tell the other party together to improve the enthusiasm of the participants.

How to organize a meeting.

Set up the venue in advance. For general meetings, arrive at the venue one day in advance, contact whether you need to bring your own computer and projector microphone, etc., if it is a small meeting, you do not need to arrange the venue, and a slightly more formal meeting needs to arrange the venue. Arrange the seats according to the number of participants, and if the names of the participants need to be displayed, they should be placed in their positions in advance.

How to organize a meeting.

Control of the meeting site. It mainly involves the sign-in sheet (if necessary), the order of the meeting, the arrangement of the break time in the middle of the meeting, the distribution of meeting materials, and the interaction in the meeting. Among them, if you need to sign in, you must arrive in advance and politely prompt others to sign in.

How to organize a meeting.

End of meeting. If you need to take a group photo, or if you need to have a dinner party after the meeting, you must notify the people before they leave. Generally, you can also paste the meeting flow chart to the obvious place at the door of the meeting.

Summary and follow-up of the meeting. Generally, after the meeting, someone needs to record the meeting and summarize the meeting. If it is a marketing company meeting, it is also necessary to visit the customer in time after the meeting, strike while the iron is hot, negotiate a business or collect further information resources.

Business meeting planning is generally not simple, their own planning is easy to make mistakes, busy for a long time, no effect, money is also spent a lot, you can find a professional conference planning company to provide you with customized meeting implementation plan, from business planning + equipment rental + stage construction + lighting adjustment + visual design one-stop service, saving time and effort, ** is also more suitable.