How to Write a High Quality Bid Document?

Many people will have a headache how to write a high-quality bidding document? A high-quality tender document has a great impact on whether or not a bid can be won. Next, according to the many years of experience in making bidding documents, I will tell you how to write a high-quality bidding document.

1.The core requirements of the tender documents.

1.No missing items: that is, benchmarking (response) one by one.

What bidders typically need to respond to is contained in the following sections of the solicitation documents:

Tender announcement (full text): Special attention should be paid to the "bidder qualification requirements", "bidding methods", "registration and access to bidding documents" in the bidding announcement. These parts directly determine whether you can participate, but this part is not easy to be set by the bidding party to set ambiguous conditions.

Attached table before the instructions to bidders: This is the key of the key points. The conflicting and inconsistent parts of the bidding documents shall be subject to the attached table before the instructions to the bidders!

The conditions in this part are very obvious, and it is not easy to be set up vague conditions by the bidding party.

Bid evaluation method: The bid evaluation method is simple, and respond one by one in accordance with the bid evaluation rules. It is important not to be fooled by the score sheet, and to pay attention to the scrapped clauses hidden in the corners.

2.General requirements for tender documents.

Strategy: Of course, the strategy is based on imbalance, control the cost, and fully interact with the on-site information.

Document Structure Diagram:

Once a good document is out, the document structure must be clear – the header level is clear, and the outline is organized and logical. This is of great significance to you, the proofreader and the evaluation expert.

Adaptation of the fixed format required for the solicitation documents.

3.The technical part of the tender documents.

Without further ado, each company should have its own technical solution template, fill it with data and text, and make appropriate modifications (remember that the template should be updated from time to time to adapt to new laws and regulations).

4.Signature, seal, binding and envelope of the bidding documents.

Insurance practices: 1. Where there is no indication in the fixed format that it is signed by an authorized representative, all of them shall be signed by the legal representative;

2. The legal representative signs page by page (don't be lazy and just sign at the sign-off office);

3. Stamping the seal of the legal representative page by page;

4. Stamped with the official seal page by page.

5.Sort out the plan holistically, rehearse it in your head, find problems, and improve the plan.

The preliminarily completed plan is sorted out from beginning to end, and the plan is explained in the brain. If there is a logical problem or a problem, stop immediately and adjust and improve. And repeat this step until you think it's perfect.

Procurement documents network reminds you that the production of bidding documents is to be careful, not sloppy, otherwise all the previous efforts will be in vain.

<> tender is a very important document in the bidding process, to some extent, it can be said to determine whether the bid can be won or not, and it is a stepping stone to the bidding activities. If the bid is not done well, there will be a scrapped bid, and the chance of winning the bid is zero. There is a lot of content in a bidding document, so how can you produce a high-quality bidding document?

01. Have a comprehensive understanding of the bidding documents.

Ordinary companies usually send relevant bidding documents, and some bidding travel documents may even be dozens of pages long or hundreds of pages long. We must thoroughly read the tender documents to understand the content of the tender.

1.Whether the tender documents have been carefully confirmed and responded to the terms that cannot be deviated from and must be adopted without omission and with great certainty, and there is no meaningless response such as "partially satisfied"; Maybe one of your omissions or uncertainties, even if it's just one missing scanned copy that must be stamped, the whole thing will be substantially deviated and scrapped. SO, to ensure their own safety, to respond as required and to provide materials not to be scrapped is the first place.

2.From the perspective of the tenderer, think about what our needs are. In the short and high-intensity rhythm of bid evaluation, it is impossible for me to follow your organizational logic to find your materials, so it is more convenient to provide a clear structure, easy to consult, and highly corresponding to the bidding documents, which is the first step to ensure quality.

Many times, the evaluator can't find what is actually there but not directly presented, and your bid score will be affected.

3.Please pay attention to the bidding preparatory meeting (bid release meeting), what questions and unclear seize the opportunity to ask, after the bid release meeting, we focus on answering the materials we must be good Pei Bu good-looking, maybe you didn't expect the question, don't ask, we are also clear and clear, but you did not see our reply, affected the final bid.

4.For **, be sure not to make mistakes, to be fine to the ** unit, the total unit price is filled in according to the position, tax is not included, see clearly, the list should not be omitted, now it is all electronic price, please improve the refinement level of the electronic standard, I have seen too many manufacturers because of the electronic ** mistake and finally out.

02. Pay attention to any details.

Our tenders must first emphasize the content of the text and raise the level. For self-proclaimed musical instruments, the grade of the text is very capable of testing the level of the unit. Therefore, we must be strict with vocabulary.

03. Real-time grasp of bidding dynamics.

Under normal circumstances, it is necessary to wait until the application is approved, and the bidder's product qualification meets the requirements of the tendering unit. Bids must also pay a bid fee, and a deposit must also be paid for participation. These funds will be completed prior to the submission of bid documents.

Therefore, we must always pay attention to the announcement dynamics of the tendering unit so as not to miss it.

04. Pay attention to the standardization of bidding products.

Since the tendering system is relatively systematic, we must enumerate it in accordance with the prescribed terms. Don't shuffle the order.

In short, don't look at it too difficult to make a bid, the more difficult you feel, the more you can't do it well, there will be psychological pressure, you will be much wrong, ensure that you are careful and careful, and then communicate more with the boss!

To make a bidding document, you should pay attention to the following points:

1.Qualifications should be set carefully.

Solicitation documents should not be biased or exclusive in setting qualifications, nor should they discriminate against potential bidders. First, it is necessary to pay attention to the connection between the setting of qualification conditions and the policy of small and medium-sized enterprises, but the conditions of enterprise scale cannot be used as qualification conditions such as registered capital and turnover. second, vague and ambiguous requirements should not be used as qualification conditions; Third, it is necessary to appropriately control the number of qualifications and prevent bidding caused by restricting competition.

2.Substantive requirements should be "indicated".

According to Article 18 of the Administrative Measures for the Bidding and Bidding of Procurement of Goods and Services and Article 21 of the Measures for the Bidding and Bidding of Goods for Engineering Construction Projects, the tenderer shall clarify and indicate the substantive requirements and conditions in the bidding documents, and the requirements and conditions that are not indicated shall not be regarded as the substantive requirements or conditions in the bid evaluation. It can be said that the failure to "mark" important terms such as substantive requirements and conditions is a major defect in the preparation of bidding documents.

3.Technical specifications should be strictly controlled.

Once there is a problem with the technical specifications and requirements in the bidding documents, it is difficult for the centralized procurement agency to use "provided by the purchaser" as an excuse. Therefore, for the technical specifications and requirements provided by the purchaser, the centralized procurement agency must review and inspect its fairness, impartiality, legality and compliance, and cannot simply copy and paste.

4.The bid evaluator's empty busson method should be carefully designed.

Ensuring the legitimacy, compliance and pertinence of the bid evaluation method, and ensuring the scientific, reasonable, detailed and quantitative setting of specific scoring factors and scores are the embodiment of the professional level of the operating institution.

5.Familiar with the purchase of acres of objects.

Familiarity with the procurement object means that the centralized procurement agency should have a good understanding of the procurement object and avoid layman procurement.

After making the tender, don't forget to check, we check the tender ourselves, change the east and change the west, it may change the bid very confusingly, and the information before and after is inconsistent. With the help of our tender document checking tool, we can help us check the tender documents in one step.

Before making a bid, study each requirement of the bidding documents, confirm it clearly with the relevant person in charge as soon as possible, and make a mark or separate list of key contents for final review;

When doing the bidding, each person has a clear division of labor, in strict accordance with the requirements of the bidding documents to prepare the relevant ** and documents, rather do more than less, prepare their own ** as close as possible to the format of the bidding documents, and finally arrange the order to do the corresponding directory for reference, and finally print out the signature and seal and other places to be clear, and no omission;

When binding the bidding documents, it is necessary to ensure that the order of each book is the same, the content is not missing, the format is uniform, and the bidding documents are sealed in strict accordance with the requirements;

If there are any questions when submitting the bidding documents and opening the bid, do not be nervous, be cautious of the questions of the purchaser or the bidding agency, and reply to the other party in the form of written documents after the inconvenient negotiation.

To do a good job of a bidding document is to be careful, patient and conscientious and responsible, the correctness and validity of each qualification and each certificate must be verified, each authorization document is collected as much as possible, and the time is urgent, do not mess up, in the case of not being able to ensure that the original is done well, in addition to exploring the recorded experience and lessons, good at summarizing the same situations and accidents encountered in each bidding, etc., do a good job in the collection of relevant **, etc., and will be able to make a good hand over time. Good luck!

A good bidding document is nothing more than these points: the content of the bidding documents should be in line with the bidding documents, the layout should be beautiful, the order of the bidding documents should be written in the order given by the bidding documents, the binding, the packaging should also be beautiful, and the packaging should meet the requirements.

Attentive, careful, and painstaking. Everything else is experience, and the first three points are important.

It is best to follow the following steps to prepare the bidding documents:

1.Read the tender carefully, and the key information should be marked that the bidding documents are binding legal documents on both sides of the bidding, and the requirements of the tenderer for the bidders are fully reflected in the bidding documents. Therefore, before the bidder prepares the bidding documents, he must read the bidding documents carefully from beginning to end, do not let go of any details and questions, and repeatedly study the important content to deepen his understanding, and at the same time should carefully review the construction drawings of the bidding project and check the bill of quantities.

To check the bidding documents, we can use the newly launched bidding intelligence function to structure the key information of the bidding documents for bidders to read.

2.Establish a standardized, scientific and effective bidding information management system.

In order to establish a standardized, scientific and effective bidding information base, it must conform to the theory of histology, operations research, management and statistics. As a collection of materials used in bidding, the bidding information management system must have the comprehensiveness, systematicness, timeliness and convenience of search, and have the function of reminding the expiration of various certificates, and have the humanized design such as the prompt window for updating the content. According to the experience of preparing subway and municipal road engineering design bids, the bidding information database module can be composed of several large blocks, such as bids, personnel, unit performance, enterprise information, owner information and industry information.

3.The tender catalogue sets the framework.

What are the contents of business, technology, and **, and determine the directory structure first.

Layout of tender documents.

Document typesetting can be said to be the most difficult step in the production of tenders, the layout of tenders is related to the usefulness of tenders, when making tenders, pay careful attention to every detail.

4.Do a good job of tender checks.

1. According to the requirements and scoring standards of the bidding document, check whether the business part and technical part mentioned have been included and conformed;

2. What documents need to be printed? How many copies do I need for the original? whether a USB flash drive is required;

3. Sign and seal.

For tender inspection, you can also use the tender inspection service to conduct in-depth inspection of bidding documents, troubleshoot bidding problems, and reduce the rate of bid rejection.

Pay someone to make a copy for you, ask for an electronic copy to leave and copy and paste later.

1. Qualification conditions need to be set carefully. The bidding documents shall not be tendentious or exclusive in the setting of qualifications, and shall not discriminate against potential bidders.

Second, the substantive requirements should be "marked". According to Article 18 of the Administrative Measures for the Bidding and Bidding of Procurement of Goods and Services and Article 21 of the Measures for the Bidding and Bidding of Goods for Engineering Construction Projects, the tenderer shall stipulate and indicate the substantive requirements and conditions in the bidding documents, and the requirements and conditions that are not indicated cannot be used as substantive requirements or conditions in the bid evaluation.

It can be said that the failure to "mark" the substantive requirements and conditions and other important terms and conditions is a major defect in the preparation of the bidding documents.

Three: the technical specifications should be strictly controlled. Today's bidding believes that once there is a problem with the technical specifications and requirements in the bidding documents, it is difficult for the centralized procurement agency to exempt itself from liability under the pretext of "it is provided by the purchaser".

Therefore, for the technical specifications and requirements provided by the purchaser, the centralized procurement agency must review and check its fairness, impartiality, legality and compliance, and cannot simply copy and paste the matter.

Fourth: the bid evaluation method should be carefully designed. Today's bidding believes that ensuring the legality, compliance and pertinence of the bid evaluation methods, and ensuring that the specific scoring factors and score settings are scientific, reasonable, detailed and quantitative, is the embodiment of the professional level of the operating institution.

Fifth: be familiar with the procurement object. The so-called familiarity with the procurement object means that the centralized procurement agency should have a clear idea of the procurement object and avoid layman procurement.

For example, when preparing the bidding documents, it is necessary to understand and respect the industry regulations and policy requirements related to the procurement object; If the state has special requirements for the technology, standards and quality of the procurement object, it should be put forward as a special requirement in the bidding documents, and it should be regarded as a substantive requirement and condition, such as 3C certification and telecommunications equipment network access license.

Finally, good bidding information is also very important, it is recommended that you use the fire bidding network, one-click query the bidding information you need, and you can also bid subscription, opponent monitoring and other functions.