Introduction to enterprise document management system, introduction to electronic document managemen

The document management system provides enterprises with an easy-to-use, secure and efficient document management software. Through this system software, enterprises can centrally store and manage massive documents and various digital assets (such as office documents, audio, autocad files, etc.). The system provides a rigorous and flexible authority management mechanism and document sharing mechanism.

The electronic paper document is the first step towards digital management of enterprise document management, it is recommended to use the cloud pulse paper document management system, the text entry using OCR document recognition technology, the use of optical equipment (camera, scanner, etc.) to save the paper document as electronic, and then into the paper document management system, you can complete the whole page of text entry in a short time, faster than manual.

On the basis of date search, file list search, file name search and remark search, the system has launched the keyword search function of file content. It only takes one second to find the electronic documents and paper electronic images you need.

Huibotong Integrated Document Management System:

Centralized and unified management of different levels and types of documents within the enterprise, collaborative management of documents, applied to specific business, no longer become an "extra workload", not limited to a single region, a single time, fully realize mobile applications (multi-terminal, collaboration, mutual assistance), powerful adaptability options, make document management and application more effective.

Huibotong integrated document management system features:

1. Classification customization: Huibotong is like the explorer in your operating system, which can customize the management of categories (classes and folders) for managing different types of documents.

2. Attribute customization: provide customization of information attributes, and assign corresponding attributes to different types of documents in the system, such as different attribute configurations such as contracts, drawings, books, etc.

3. Body and attachments: Each piece of information in the system can be managed to distinguish between text and attachments.

4. Number of copies management: support multiple copies of document management, and can be borrowed, returned and issued for registration.

5. Personal document management: provide the same customizable classification and corresponding attributes of personal document storage space.

6. Storage location: The location of the corresponding entity of the information entry can be previewed in the system to achieve fast access.

7. Format support: basically support all different formats of files, can be saved and uploaded, commonly used document formats (such as office, pdf, **, etc.) can be managed by the system plug-in.

8. Multiple storage modes: support storage management of multiple servers and databases, and realize data dumping or replication between servers and databases.

12. Version management: The historical version will be retained for each modification to avoid document loss and misoperation.

13. Change management: The change process can be initiated on the document (the process template can be applied), which can only be read during the change process, replaced with the latest version after approval, and save the operation record and historical change version.

14. Automatic numbering: not only can the number be automatically generated according to the year and the file size, but also the numbering method can be customized.

16. Body template: It can apply the pre-designed document format template, which is suitable for documents with fixed formats such as red-headed documents, contracts, and power of attorney, and supports automatic reading and writing of key attributes.

17. Design and printing: You can use the pre-designed format to obtain the specified information attributes to form a document list.

18. **Center: Provide personal **station and system**center, and accidentally deleted files can be restored from **site.

The electronic document management system is mainly used to manage commonly used electronic documents, digital information content and other information.

Now there are many enterprises have data leakage, and most of the data leakage incidents are caused by employees, part of the reason is that employees are dissatisfied with their work or the way that the departing employees take away the data, and the other reason is that the interests drive the employees to leak confidential documents to competitors, both of which will cause serious economic losses to the enterprise, so how can the enterprise manage employees through data anti-leakage software to prevent their leakage?

In fact, the process of leakage is nothing more than the employee will take the company's files away from the company, if we can ensure the security of the file within the enterprise, we can prevent the occurrence of leakage, you can use the domain shield to manage the computer files a very well, such as its transparent encryption and full disk encryption, the transparent encrypted file can be used normally in the LAN, if the file is outsourced, you need to submit an outgoing application to the management end, and the management end can only be sent out after the management agrees, Otherwise, the files sent out without permission are garbled when opened on the terminal computer. Outgoing files include USB flash drive copying, email outgoing, and file uploading.

For file encryption, it can encrypt many file types in the daily office of the enterprise, and the encrypted file types will be automatically encrypted when generating new files, which can save a lot of time for managers and do not need to encrypt a single file, including the encryption of design software such as drawings or **; It can also carry out automatic file backup, the purpose is to prevent employees from malicious deletion, and when the file is deleted or modified, it can be automatically uploaded to the server, so as to ensure the security of the file within the enterprise.

By encrypting files, it can protect the security of files within the enterprise and prevent files from being leaked out, which can achieve a sense of security protection for files.

Documents carry the development memory, experience and achievements of the enterprise, and the general management only stays at the individual or department level, these important documents will be lost because of the resignation of employees, lost memory because of the passage of time, and will also be lost and damaged due to non-standard use, and there is a possibility of loss caused by malicious diffusion.

Huibotong Integrated Document Management System:

Centralized and unified management of different levels and types of documents within the enterprise, and collaborative management of documents, applied to specific businesses, no longer become an "extra workload".

Regardless of the single region and single time, the powerful adaptability options of mobile applications (multi-terminal, collaboration, and mutual assistance) are fully realized, making document management and application more effective.

Document management system is a system that can efficiently manage electronic documents, and a good document management system needs to not only be able to manage existing documents, but also need to be able to accurately and quickly enter new paper documents electronically.

A document management system is a system used to help businesses manage documentsIt is a management system used to help enterprises store and classify redundant documents in batches and improve the efficiency of enterprise document management.

Key features:

The main function of the document management system is to help enterprises store enterprise information files in a unified manner.

View permissions at the user's level and control a series of actions by the user.

When users need to search accurately, through the full-text search function, the document management system can help users quickly find the documents they need from the massive documents.

Upload the important documents of the enterprise to the server and encrypt them to prevent the proliferation of important information files of the enterprise and ensure the security and reliability of the enterprise information.

Dual data backup of database and local data fully guarantees that even if data is lost or damaged, the lost or damaged data can be recovered as quickly as possible.

In fact, the document management system can also be understood as a simpler knowledge management system, because the functions are similar, but the knowledge management system is more helpful for the future development of the enterprise.

Archives Classroom Issue 1: What is a Records Management System, Do You Know Anything?

You can take a look at this kind of software, teamdoc, multi-document and so on.

Huibotong integrated document management system solutionThe integrated document management system centralizes and uniformly manages different levels and types of documents within the enterprise, and the document collaborative management of the comprehensive document management system is applied to specific businesses and is no longer an "extra workload".

The integrated document management system is not limited to a single region and a single time, and fully realizes mobile applications (multi-terminal, collaboration, and mutual assistance).

The powerful adaptability of the comprehensive document management system makes the document management and application more effective, and the document security control of the comprehensive document management system allows the core competitiveness of the organization to be safely disseminated and utilized.