Introduction to the document management system and the application of the OA system of document mana

The document management system is developed for the official document processing work of party and government organs, enterprises and institutions, and is a very easy and practical document management software.

You can learn about the document management function of the OA system.

The document management of the OA system conforms to the "Electronic Document Standard GB T 33476-33483 for Party and Government Organs", which is equipped with mobile office technology in the process and runs through the document management process, and under the collocation of rich applications, it not only retains the traditional document processing habits but also improves the efficiency of document circulation, and further promotes the integration of "Internet + government services".

Electronic documents, efficient flow of receipt, dispatch and exchange

State-owned enterprises and party and government organs have to revolve around "official documents" every day. Strict format requirements, complex approval procedures, relying on traditional paper-based management from drafting to issuance, just one by one, stamping, looking for leaders for approval will consume a lot of manpower and time.

Not only can the efficiency not be guaranteed, but it will also affect the work schedule of the leader, and the information is easy to leak. In the case of cross-organization and cross-line documents, it can only rely on "manual" transmission, and the entire circulation process cannot be supervised, and the effectiveness cannot be guaranteed.

Electronic document management process).

The OA system takes official documents as the main line, and under the flexible process configuration, combined with other characteristic applications, unifies the writing format and circulation path, and ensures the smooth flow of government decrees in the state of each performing its own duties, taking its own responsibilities, and coordinating and cooperating.

1. Integrated document management

The complete national standardized document format has a corresponding approval process through the OA system.

When drafting, both the text template and the red template can be automatically called in the system, and the format of the official document is standardized and unified.

In the process of filling in the form, the information system of the sending and receiving unit is automatically captured, and the information is quickly locked, without the need to find and write by hand.

Flexible flow**According to the needs of official document circulation, the OA system can be used to freely add processes. For those official documents that need to be circulated flexibly, the document office center can freely add the next approver, choose according to needs, and have strong applicability.

2. Intelligent receipt management

The OA system is equipped with intelligent receipt reminders, which will be known as soon as the official document arrives, and each user will not miss it in time, and each user has his own mobile archive.

In addition, multi-system integration not only unifies the receiving channels, but also enriches the external receiving methods, such as email receipt, scanning receipt, and exchange receipt. For all received official documents, the OA system automatically registers and generates receipts, which are included in the archive for easy tracking and searching.

Process at any time: After receiving the document, the approval opinions of each node are clearly recorded, and you can quickly issue official documents and transfer tasks with one click, such as convening meetings, arranging tasks, etc., and all sections can work together to easily execute.

The exchange of official documents is safe and fast

There is a detailed registration of sending and receiving official documents between different units and different organizations. Whether the other party signs for the receipt and how the progress of the processing can be supervised in real time in the system, and who has modified and modified it in circulation can be recorded in detail.

If there is a mistake or no success, it can be directly revoked and reissued, which is easy to use and transparent throughout the process.

Track the whole process and leave traces of modification

Establish a portal to form a window for the supervision of official document information. The official document is clearly recorded by who created it, who checked it, what the approval opinions were, and the modified information, so as to facilitate verification at any time.

The progress of the circulation of official documents can be monitored through the process, and which node can be informed in time, and supervised and supervised in time.

In the official document processing system, which is characterized by the electronic preparation of official documents, it is a by-system of the birds.

1.Efficient processing:

Automated process: Through preset processes and rules, the system can automatically distribute official documents to various processing links, reducing manual operation and manual intervention, and improving processing efficiency. Intelligent Algorithms:

The system uses artificial intelligence technology to classify, archive and retrieve official documents, quickly find the information you need, and save time and cost for reference.

2.Security & Confidentiality:

Permission control: The system adopts a multi-level permission management mechanism, and divides different permission roles according to user identities and responsibilities to ensure that official document information is only accessed and processed by authorized personnel. Encryption mechanism:

The system adopts encryption algorithms in the process of data transmission and storage to ensure the confidentiality and integrity of official document information and prevent illegal tampering and theft.

3.Convenient and easy to use

User-friendly interface: The system has a simple and clear interface design, the operation process is simple and clear, and users can quickly get started and use it proficiently. Fast processing function:

The system supports batch upload and batch processing functions, and users can process multiple official documents at one time to improve work efficiency. Real-time query function: The system provides real-time query function for official documents, and users can quickly find the official documents they need according to keywords, time and other conditions.

4.Diverse Functions:

The system supports the electronic signature function, and users can make electronic signatures in the system, replacing the traditional paper signature process and simplifying the approval process. Email notification: The system can automatically notify relevant personnel of the progress and to-do items of official documents through email, and remind users to deal with them in a timely manner.

5.Data-based statistics:

The system can count the workload and processing efficiency of each person, evaluate performance and allocate resources. Timeliness analysis: The system can analyze the timeliness of document processing, find out bottlenecks and improvement points, and improve processing efficiency.

6.Mobility support:

Mobile access: The system supports mobile device access, and users can use their mobile phones or tablets to process official documents anytime and anywhere, improving work flexibility and responsiveness. Mobile App:

The system can be installed as a mobile app on the user's mobile device, allowing the user to view and process official documents at any time.

Through the above features, the document processing system can provide efficient, safe and convenient document processing services, meet the needs of different users, and improve office efficiency and work quality.

OA started more than ten years ago, and now the market is basically saturated, whether it is the formation of the pan micro Lanling has been very mature, the latest trend, there is also a kind of municipal, district and county-level government OA, in addition to having many special functional modules with the traditional government OA standard functions, but also according to the actual situation of rapid and flexible customization and adjustment. Including the independent localization technology required now, it can be compatible with XP, national cryptography, domestic operating system, domestic database, etc.

Portal management. According to the concept of platform construction, the Internet government login portal has multiple options, including intranet portal and extranet portal, leadership portal and employee portal, through data sharing and authority configuration, so that different groups of people can take what they need from each other without interfering with each other.

Document management. Standardized functions include file conversion, document submission, office tracking, associated documents, form typing, process history, SMS reminder and other functional management.

Document management can be said to be a must-have application module in the organization.

1. Orders (orders).

Applicable to the promulgation of administrative regulations and rules in accordance with relevant laws; announcing the imposition of major mandatory administrative measures; Reward relevant units and personnel.

2. Decisions are applicable to making arrangements for important matters or major actions, rewarding and punishing relevant units and personnel, and changing or revoking inappropriate decisions of lower-level organs.

3. Announcement is applicable to the announcement of important matters or statutory matters at home and abroad.

4. Inform the fight.

It is applicable to the publication of matters that all relevant parties in society should comply with or be aware of.

5. Notice: It is applicable to the official documents of the lower-level organs, the official documents of the higher-level organs and the non-subordinate organs, and the matters that require the lower-level organs to handle and need to be known or implemented by the relevant units, and the appointment and dismissal of personnel.

6. Notification of the completion of the silver.

It is suitable for commending the advanced, criticizing mistakes, and conveying important spirits or situations.

7. Bills are applicable to matters submitted by the people at all levels to the people's congress or the standing committee of the people's congress at the same level for deliberation in accordance with legal procedures.

8. The report is applicable to report to the higher authorities, reflect the situation, and reply to the inquiries of the higher authorities.

9. Request for instructions is applicable to requesting instructions and approval from higher-level organs.

10. Reply.

It is applicable to replying to requests for instructions from lower-level organs.

11. Opinions.

It is suitable for providing insights and solutions to important issues.

12. The letter is applicable to the negotiation of work between the organs that are not affiliated with each other, asking and answering questions, requesting approval and replying to examination and approval matters.

13. Minutes.

It is suitable for recording and communicating the situation of the meeting and the matters agreed upon.

14. Resolutions.

It is applicable to major decision-making matters discussed and approved by the meeting.

15. Communiqué.

It is applicable to the announcement of important decisions or major events.