The specific process of file management, the six steps of file management

The specific process of file sorting and management.

The contents of archival organization are divided into two parts: systematization and cataloguing. The systematization of archives is the work of scientific analysis and synthesis of the content and composition of archives, that is, according to certain principles and methods, the archives are classified, the files are organized, and arranged in an orderly manner, so that they constitute an organically connected whole, and the specific contents include: distinguishing the whole file, the classification of the files in the whole file, the grouping of files, the arrangement of documents in the volume, the arrangement of the files, etc.; The cataloguing of archives is the work of prompting and introducing the content and formal characteristics of archives in a certain form, including:

The number of the documents in the volume, the preparation of the file directory and the remarks table, the filling in of the cover of the file, the preparation of the file number and the file catalog, etc. Systematization is the basis of cataloguing work, and cataloguing is the embodiment of systematization.

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. Kuangyi archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

In terms of its basic nature and main role, archives management is a managerial work, service work, and political work. Archives management does not produce material wealth, and archives are not mainly produced and used by archives management institutions and archives staff, it is a profession that is specifically responsible for the management of historical documents formed by various departments, so it is a management work.

Elements:

1. Archives and seniority:

After finding a job, many college graduates do not go through the formalities of joining the job in time, and they are still students after working for a few years, which affects their regular grading, and also affects the calculation of seniority and pension.

2. Archives and welfare:

Graduates need to use files when they apply for pension insurance, continue their studies (such as going abroad, taking the postgraduate entrance examination), and taking the civil service examination for personal vital interests.

3. Archives and political review abroad for business:

If the dossier is incomplete, the political review agency will refuse to review it.

4. Supplementary files and original materials:

Although some units can reissue new files, the original historical materials such as previous experience, salary, and professional titles will no longer exist, and certain losses will inevitably be caused.

The above content refers to: Encyclopedia - Archives Management.