How to manage human resources employee file management and contract, I am a novice, thank you

Employee files are numbered according to the department, save them, and establish the corresponding electronic files, generally speaking, they are established through software, if there is no excel, write the content on the cover of the file bag, and write the newly added information in the future

First of all, it is necessary to establish employee files, including electronic files and paper files, electronic files are currently more application system software, that is, EHR system, simply do is to do a personnel information**, at least including name, gender, date of birth, entry date, current position, democracy, political outlook, home address, ID number, job level, etc., personal information to maintain dynamic changes, timely update, and do a good job of keeping copies. Paper files are each file bag, including personal ID cards, copies of graduation certificates, application registration forms, resumes, photos, copies of qualification certificates, documents on personal appointments and dismissals, rewards and punishments, labor contracts and other personal related content to be kept. Labor contract management should carefully study the labor contract law, establish good contact with the local labor bureau, and communicate more if there are problems.

Nowadays, software management is adopted, and it is generally integrated on the OA system.

The company uniformly buys the file bag, and each employee's file and contract are packed in the file bag, and the share of the department is the best, and you also mark the name on the file bag so that it is easy to find, I hope it can help you! Come on.

In addition to software management, you can classify management, the key is to be familiar with the category of files, through the self-made electronic ** pay attention to the validity period of each file, contract time, etc.

You can use electronic management to input the basic information of employees into electronic information for classification and classification.

The management of labor contract files includes the following: the labor contract personnel file office shall organize the collected personnel file materials according to the regulations, and classify, number and arrange the files of incumbents and retirees; A registration and statistical system should be established for personnel files, and a roster of various files should be established; Check and check the file every six months, and if you do it, the file number is consistent with the file roster number, and the problem is solved in time; Other.

[Legal basis].Article 19 of the Archives Law of the People's Republic of China.

Archives and the archival institutions of organs, groups, enterprises, public institutions, and other organizations shall establish a scientific management system to facilitate the use of archives and banquets; In accordance with the relevant provisions of the state, the appropriate archives and necessary facilities and equipment are allocated to ensure the safety of the archives; Modernize records management with advanced technology.

Archives and organs, groups, enterprises, public institutions, and other organizations shall establish and complete mechanisms for archives security work, strengthen archives security risk management, and increase archives security emergency response capabilities.

Employee files are numbered according to the department, save them, and establish the corresponding electronic files, generally speaking, they are established through software, if there is no excel, write the content on the cover of the file bag, and write the newly added information in the future

The corresponding person in charge of the contract should understand the normal contract procedures, standardize the form of the contract, and must play a complete collection of contract materials and keep and transfer them to the archives department, from the characteristics of the contract can clearly know that the contract must have a comprehensive related materials, can not be drawn up at will, should be in accordance with the standard contract specifications, so as to reduce the dispute between the enterprise and the relevant subjects. The archives department should also organize and summarize the contract files at any time to ensure the integrity of the contract. The company should make relevant regulations and review the contract within the specified time every year to avoid possible situations.

The normal file management of the enterprise is to disperse it into the two major types of file management, so we should carry out the reform and innovation, according to the different characteristics of each enterprise for contract classification management, including in each file classification of the contract for a single return to the independent classification, the establishment of a separate archiving process, breaking the previous too scattered contract archiving, can also be in accordance with the relevant provisions of the contract law contract types for contract archiving management, so that the archives are clear and clear.

The relevant person in charge of each department must pay attention to the contract and establish a sense of contract establishment. Archivists must also have a rigorous work attitude, recognizing that the contract is the key to the company's enterprise development, and it is also the recorder of the company's development. It should carry out fine planning of the contract, and the contract can be uniformly numbered, and each contract has its own unique number, which is convenient to find and keep.

Mainly write about the content of the work, the achievements, and the shortcomings, and finally put forward reasonable suggestions or new directions...

**: Summary, is to conduct a comprehensive and systematic general inspection, general evaluation, general analysis, total research of a period of time, analysis of achievements, deficiencies, experience, etc. Summarizing is a type of applied writing, which is the rational thinking of the work that has already been done.

Summarizing and planning are complementary to each other, and it is necessary to take the plan as the basis, and the formulation of the plan is always carried out on the basis of personal experience.

The basic requirements for summarizing.

1 The summary must have an overview and description of the situation, some of which are relatively simple, and some of which are more detailed. This part mainly analyzes the subjective and objective conditions of work, favorable and unfavorable conditions, as well as the working environment and foundation.

2 Achievements and shortcomings. This is the center of the summary. The purpose of summarizing is to affirm the achievements and find out the shortcomings.

What are the achievements, how big are them, what are the aspects, and how they were achieved; It should be clearly explained how many shortcomings there are, in which aspects, in what nature, and how they arise.

3 Lessons learned. Having done something, there will always be experiences and lessons. In order to facilitate future work, it is necessary to analyze, study, generalize, and concentrate the experiences and lessons learned from past work, and to raise the level of theory to understand.

Future plans. According to the tasks and requirements of the future work, we should draw on the experience and lessons of the previous period, clarify the direction of efforts, and propose improvement measures.

Summarized considerations.

1. We must seek truth from facts, do not exaggerate our achievements, do not narrow our shortcomings, and do not deceive. This is the basis for analysis and drawing lessons.

2 Be organized. The summary is written for people to read, and if it is not well organized, people will not be able to read it, and even if they read it, they will not know why, so the purpose of the summary will not be achieved.

3 It should be cut appropriately and appropriately. Materials are essential and phenomenal; There are important and secondary, and when writing, we should remove the essence from the details. The questions in the summary should be divided into priority and detail, and the details should be detailed, and the details should be omitted.

Basic format of summary.

1. Title. 2. Text.

Beginning: an overview of the situation, an overall evaluation; The outline is summarized and the whole text is summarized.

Subject: Analyze the shortcomings of the achievements and summarize the lessons learned.

Conclusion: Analyze the problem and clarify the direction.

3. Signature, date.

It can be well managed with personnel software.

At present, there are two types of personnel files, generally using excel sheets or personnel systems.

Excel sheet: it is more convenient to enter, but it is not easy to distinguish between on-the-job resignation, it is not easy to query, it is not easy to analyze, and the personnel file is not only the basic personnel file, but also the contract, transfer, employee resume and others, excel to be stored in the table, it is inconvenient. And the excel sheet deals with the thoughts of the parties, and the parties may change their thoughts when they leave the company, so relative to the enterprise, the information is often incomplete, and 90% of the enterprises have not completed the basic personnel information from the start of construction to the current historical archives.

Personnel system: no matter who uses the personnel system, it is operated according to the management norms of the system, all the historical files are in the system, no matter how many operators are changed, the information is still there, but every time the operator is used to how to use it.

In short, the things managed by excel sheets are the things of employees, and people may be wrong; The things that are managed by the system are the things that are the things of the enterprise.

The contract file management system is an integral part of the contract management system, and it is also a necessary means for the unit to protect its own legitimate rights and interests. Through the file management of the contract, the relevant evidence materials related to the contract can be kept, and in the event of a dispute, the content of the file can be used in a timely manner to safeguard the rights and interests of the unit in accordance with the law.

The contract file is a written material that records all the performance of the contract, and the contract file management system is an integral part of the contract management system, and it is also a necessary means for the unit to safeguard its own legitimate rights and interests. Through the file management of the contract, the evidence related to the contract can be completely preserved, and if there is a dispute, the content recorded in the file can be used in time to safeguard the rights and interests of the unit in accordance with the law.

Its main contents include: the duration of the archives, the management of the archives, the archiving and borrowing of contract archives, the use of archives, and the responsibility of archives management.

In order to further strengthen the management of contract documents, improve the level of contract management, and gradually realize the standardization, institutionalization and scientificization of the company's contract management, the contract file management system is formulated. In order to further strengthen the management of contract documents, improve the level of contract management, and gradually realize the standardization, institutionalization and scientificization of the company's contract management, this system is specially formulated.

1. Contract document management can be classified and numbered according to the age and the nature of the project.

2. The saved contract documents should be cleaned and checked once every six months, and if they are lost or damaged, the reasons should be ascertained, dealt with in a timely manner, and the relevant personnel should be held accountable.

3. The contract management group should strengthen the statistical work of the contract file, and compile the contract statistical list based on the original records.

4. The contract management group should compile contract file retrieval tools according to actual needs, so as to effectively carry out the query and utilization of contract documents.

5. Employees of all branches and departments can consult the contract documents in the contract file management group, and they must be lent out for inspection due to work needs, and they must be checked by branches and departments.

After the leader in charge signs and agrees, he can go through the relevant borrowing procedures in the contract management group and lend out photocopies. The original contract shall not be borrowed unless there are special circumstances.

6. Preservation conditions of contract documents: fireproof and moisture-proof.

7. Contract documents must be managed by a special person.

It can be stored separately according to the type of contract, and an electronic catalog can be established for easy search