How do you organize your office information?

Label the files after classification, so that you can see them at a glance when you look for them, and you don't have to look through them, and then the key is to do a good job of cataloging, and you can look directly at the directory every time you want to find it.

Except for the business at hand, clean up all other files on the table. The matter at hand is one of the first things I'm going to work out at the moment. All other files must be in a folder or drawer and should be in an easy place to find. ‍‍

It's easier to find things by sorting them into drawers, from top to bottom, according to importance. Keep things you use frequently on your desk so you can see them at a glance when you need them.

Put different types of rows in different drawers, and look for them when you need them, as long as the desktop is clean, I am comfortable. ‍‍

Put together the things you use, put all the things you don't use in the drawer, and let them stop coming to me.

Prepare a lot of file boxes with numbers and names, put the documents into them, and print out the list of documents and paste them in a conspicuous position, so that it is particularly convenient to find and add them, and it looks particularly neat.

Divide the documents according to the hierarchy first, put the important ones first, and put the unimportant ones in the drawer first, so as not to be distracted when doing the work at hand.

Prepare two storage racks, one on the left and one on the right, the important one on the left, and the one on the right hand that is not too anxious, and then put some useless ones in a cardboard box.

Prepare a few more boxes, put different materials in different boxes, and write what information is inside on the box, so that it will be easy to find next time.

With this kind of folder, you can divide it into categories, write down the content, and you can see it at a glance every time you use it.

Keep the unimportant information in the drawer, and the important ones are sorted and put on the table, so that they are not forgotten.

There may be a lot of office information, and what is needed is to classify and organize, separate the different natures together, and the important ones are also separated.

Put different files in different folders, red for urgent things, green and yellow for things to do, blue for information, or things that are not important.

Categorize all the information, and after classifying it, paste it with a small label, and you can find it at once the next time you look for it.

Put all the information in a categorical way, so it's convenient for you to use it yourself!

Buy a few folders and organize all the files according to certain standards.

Generally speaking, there are two types of office materials, one is paper documents and the other is electronic documents, and the two documents have different ways of organizing.

1.Paper documents. Try not to leave it behind, or scan or use the "CS" OCR to enter the computer to make sure you leave important documents behind.

Secondly, it is recommended to buy a 4-hole A4 loose-leaf folder and a matching transparent loose-leaf document bag (you can see it on the Kelip worry-free purchase platform, which is a special office supplies procurement platform under Chenguang, with many categories, and you can chat privately if you need it) and punching machine. Files that can be punched are directly put into the folder by punching holes; Documents that cannot be punched are packed into transparent loose-leaf document bags and placed in folders;

Data cards, bills, **, letters, postcards, business cards, there are special A4 loose-leaf document bags to buy, there is no can be in the Kelip worry-free purchase platform to search for stamps with the core of the card, loaded into the loose-leaf document bag and put into the folder. It is recommended to attach the shell with a label and put it in a separate category, it will be very neat.

Secondly, there are generally no more than 3 folders at each level. And do a good job of backup and cleaning regularly, buy a mobile hard disk on T, and also establish the corresponding folder, at the beginning of each month, the computer in the previous month will be updated and backed up, excellent. Note:

It is very important to unify the name, and when you add the year, month and day, you are not afraid to repeat it if you change the folder or change the computer.

The office is a place where we work during the day, a place to take a short break at noon, and some will work overtime or even stay all night to rest occasionally.

The cleanliness and comfort of the office can make people feel happy, relaxed, and invisibly improve work efficiency. And a cluttered, dusty office environment can undoubtedly make people feel bored and complain.

Therefore, tidying up your office is not only a personal aesthetic need, but also a work need.

In fact, a person's attitude towards life and work can be seen from a person's office environment.

Under normal circumstances, the person who is in good order in the office is more serious and rigorous in his work, all kinds of documents and data are stored in an orderly manner, and the report is well-organized, and the natural leader appreciates it. Do you still remember Ling Ling in the TV series "The First Half of My Life"? Aside from others, with careful and complete data collation, he won the favor of Chen Junsheng and successfully ascended to the position step by step.

Moreover, this kind of person in life also pays more attention to the quality of life, and generally his dress and home decoration are very clean and tasteful.

And the owners of those dirty offices are generally not very particular people, piles of documents on the desk all day long, and various office utensils are scattered on it, such as scissors, glue, pens, notebooks, used paper, eaten fast food boxes, etc., which are miserable.

Under normal circumstances, this kind of person loves to lose three or four in both work and life, the overall planning and logic are not strong, and will often not find what to use and complain, implement into the work, such as some important data, reported materials, etc., even if you usually work hard, but if there is a major mistake because of your carelessness will cause losses and adverse effects on the unit, then what should the leader think?

Of course, there are also people who seem to be very clean and exquisite in life, but the office is really messy, and people can't bear to enter the house. The table is covered with dust, the basin is filled with dirty water that has not been poured, there are one or two things scattered in all the places where things can be placed, and the desk is even more stuffed.

There are also some leaders, there will be staff to dress up for them, but as long as they are not particular about people, no matter how good you clean up, it will not be able to keep it for half a day, and the soot will start to drift, the tea stains will spread, and the room will be filthy, giving people a bad feeling.

There is also a saying of office feng shui, which is similar to feng shui at home, the cleaner the better, and there should be some truth. As the saying goes, if you don't sweep a house, how can you sweep the world!

Therefore, we usually have to tidy up our offices, be diligent in cleaning, reasonably place, classify and place them in order, and reflect our professionalism from small details.

Try not to smoke in the office, ventilate frequently, and plant one or two green plants to make people feel vibrant, serious and lively, rigorous and flexible.

How's your office tidying up, friend? Do you want to reorganize it?

Collection, sorting, storage, identification, statistics and provision of archives for the use of the living shed chain. Our archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives training, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and the excavation and bend subsystems are divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.