How to do a good job in meeting management and what is meeting management?

Meetings are commonplace in businesses, but having a good meeting is not simple. In particular, it is difficult to follow up the execution after the meeting in many enterprises. So, how to achieve the PDCA implementation of conference management?

The purpose of the meeting is to reach an agreement: then it is necessary to manage the topics of the meeting (drafting of the pre-meeting topics, communication of the pre-meeting topics, determination of the pre-meeting topics, arrangement of the agenda time, preparation of agenda materials).

The purpose of the meeting is to reach an agreement: then the management of the decisions of the meeting becomes very important (what the resolution is, who needs to know, who needs to do what, when it will be done, and who will supervise it).

To hold a good meeting, the preparation of the conference affairs is also very important: venue, room reservation, meal reservation, conference equipment, and service personnel.

Another important thing in the meeting is the ranking chart (who is in which position is very particular).

Meeting Notification and Meeting Receipt: How to quickly notify participants as soon as possible; How to quickly and easily deliver the participant's acknowledgment to the convener.

Conference materials: Whether they can be used as materials for future study.

Human beings need face-to-face communication, which is the most critical means for human wisdom to collide. However, in modern society, with the development of mobile Internet technology, the traditional face-to-face way of getting together will be replaced by a new way represented by ** meeting.

In the future, people will be able to convene and participate in meetings anytime and anywhere through mobile terminals such as mobile phones, and the integration of OA office system and ** meeting must be inevitable! And it's happening! At the same time, with the transfer of the form of meeting to online, the information and recording materials related to the meeting will be accumulated in a more intuitive way and incorporated into the knowledge management system of the enterprise.

What is a Conference Management System? What are the advantages of a conference management system?

In the process of information construction and management of the association, conference information management is an important part of the information management system of the association. Whether the function of the conference management system is perfect and whether it meets the management requirements of the association plays a decisive role in the success of the information management construction of the whole association.

Conference management systemIt can realize registration, payment, approval, classification query management, data statistics, etc., save the time and labor cost of traditional conference registration waiting, confirmation, archiving management, and all cloud encrypted storage, which greatly ensures data security, effectively improves enterprise office efficiency, and helps enterprises achieve paperless office.

There are several benefits of a conference management system:

1. Improve the efficiency and quality of meetings

A robust conference management system can bring an immersive feeling to employees and customers, which can greatly improve the efficiency and quality of corporate meetings. At the same time, the unique conference management system has plug-and-play functions and simple control features. Therefore, the conference management system can shorten the decision-making and implementation cycle of the enterprise, thereby reducing the time cost of the enterprise.

2. Provide immediate information

Specifically, the user application of the popular conference management system can replace the flow of people through the Internet, so that the user can well realize the stable transmission of ** and sound images, so as to effectively achieve the purpose of efficient interaction of remote information. In addition, users choose a good conference management system, which can provide instant information transmission operations to improve the security factor of user transmission information and provide key communication tools for various emergencies.

3. Real-time information sharing

The recommended conference management system can be a good and effective way to improve the work efficiency of enterprise personnel, share information in real time, and work collaboratively. In short, the conference management system can eliminate the difference in time and space to a large extent, so that enterprise personnel can realize remote communication anytime and anywhere, and bid farewell to the traditional cumbersome meeting mode.

Generally speaking, the conference management system can provide users and enterprises with instant information, improve the efficiency and quality of meetings, and achieve real-time information sharing. However, it is worth noting that there are many types of conference management systems on the market, and the processing power of the system is limited by factors such as environmental bandwidth. Therefore, users need to purchase equipment according to the actual application environment.

In order to adapt to the ever-changing needs of the conference industry, Kuaihui has launched a conference management system platform development service. Relying on its own integrated development platform, it provides you with a simple, practical, efficient, flexible and cost-effective conference release and conference management system platform to save your conference management costs and improve your conference management efficiency.

The conference management system is a professional conference release, registration and management system. Provide participants with comprehensive conference information query and registration services, and provide organizers with efficient and flexible conference release and conference management services. Applicable to all types of institutions, associations and enterprises.

Meeting management is a dynamic compound of words. In the literal sense, "hui" basically means to gather, meet, assemble, etc.; The basic meaning of "discussion" is to discuss, to discuss. Management is all about developing, executing, inspecting and improving.

A meeting in the modern sense is an organized and led gathering of people to discuss things. It embodies the four basic conditions of a meeting: organization, leadership, deliberation, and assembly.

The composition of a meeting includes the following elements: meeting name, meeting time (including start time and end time), meeting place, meeting personnel (attendees, attendees and staff), meeting organization, meeting theme, etc.

In a meeting, if the participants are complex, the topics are not clear, and even many people do not know what to discuss before the meeting, the conference organizer needs to often ask "who else has what......Such a meeting is an unprepared meeting and will not end up with an actual "output".

With regard to the preparation of the meeting, these points can be referred to.

Preparation of the meeting organizer (5w1h).

Why: Seek why the meeting is necessary and whether there are other ways to solve the problem than the meeting.

what: Check whether the topic is in line with the purpose of the meeting.

where: Confirm whether there is a place that can accommodate everyone.

When: When is the meeting scheduled? Confirm that the time is well followed.

WHO: Attend meetings with the right people for the topic.

How: How to promote the conclusion that is appropriate for the topic.

The presiding officer of the meeting was determined in ten ways.

Have you decided on the purpose and type of meeting?

Have you decided on the topic, date, and time of the meeting?

Have you decided on the meeting participants?

Have you prepared the venue and various supplies?

Ready to hand out?

Did you adequately embellish the first half of the meeting?

Did the meeting go smoothly?

Is the conclusion sufficiently summarized?

Have you come to a satisfactory conclusion?

Have you distributed the proceedings of the meeting and published the theme of the next meeting in the minutes?

Participants were prepared for six meetings.

Fully identify the purpose and agenda of the meeting;

Negotiate issues on the basis of one's own experience, knowledge or information;

Analyze the topic and discuss what the problem is;

Try to find a solution to the problem;

Try to think about your interaction with the moderator and other speakers from your own standpoint;

Prepare and draft your own materials, and if necessary, make copies of other people's materials.

In the workplace, a meeting is a common group activity, through which the leader's ideas are conveyed, and then discussed and summarized by everyone to formulate the correct policy and decision. But now there is a common situation, meetings are held frequently, but the results are not good, not only waste working time, but even cause conflicts, why is this happening? There are several main reasons for this.

1. Insufficient preparation before the meeting. We all know that the meeting should be notified in advance, and the theme should be informed to everyone in advance, so that the participants can understand what the theme of the meeting is, what procedures to go through, what problems to solve, what decisions to make, and set the direction for the next step. Nowadays, more and more enterprises are using conference management software to make meeting appointments and notifications, so that enterprises can keep up with the information office and release meeting information more quickly to inform the overall situation.

2. The control of the meeting time is not clear. Some meeting speakers can't control their mouths as soon as they open their mouths, and they are talking endlessly, and the process of the meeting and the content that needs to be reported are left behind, and when he stops, it has exceeded the scheduled meeting time. Therefore, it is necessary to stipulate the time for the content of the report, if it exceeds the moderator's timely reminder, generally after two to three meetings, the meeting sharer will consciously control the time of the report.

3. The sharer's ability to express and communicate. It's not about who's eloquence, you have to be witty and spit lotus flowers at the meeting, but at least the content of the meeting should be clearly expressed. Communication skills can not be improved in a short period of time, this needs to be cultivated for a long time, we can encourage and praise the performance of the team leader after each meeting, first establish their confidence, so that they can avoid being nervous and affect the expression, especially the person in charge who is not good at speaking in public; Secondly, after the meeting, sort out the ideas expressed to meet the requirements of the meeting, anyway, if you talk too much, the expression will be natural, which requires a process.

In short, no matter what kind of meeting is held, whether it is a daily morning meeting, an evening meeting, or a monthly summary meeting, each meeting must achieve the purpose of the meeting and solve problems in work. Shanghai Guoshi Technology is the most professional service provider of audio conference system equipment in China, if you want to know about conference products, you can search for Shanghai Guoshi Technology, if you have any consultation, we will provide you with a professional one-stop overall solution.

Hello, for efficient conference organization and management, first determine the theme of the meeting, make a list of problems to be solved, determine the participants, determine the time and method of the meeting, and send the information to the participants in advance to remind them to be ready. The day before the start of the meeting, remind the participants again, confirm the arrival of the personnel half an hour before admission, conduct an orderly in-person arrival, and ensure the normal use of relevant equipment, and choose whether to record the screen or online meeting according to the situation. Organize the discussion to be solved according to the meeting list, adopt the discussion method according to the problem situation, and give the results, and make meeting minutes to control the meeting time.

Chinese like to hold meetings, and they like to hold meetings to study and study everything they encounter. As a result, various conferences and small meetings are continuous, and there are many patterns, such as seminars, communication meetings, forums, and so on. Moreover, the scale of the meeting is usually very high, and I often like to hold a conference, and the conference of dozens or even hundreds of people is compared.

I once saw the saying "There are not many people in important meetings, and meetings with many people are not important", and I think it makes a lot of sense.

I do not deny the importance of meetings, and I also believe that meetings must be held, but they need to focus on the rhythm and effect of meetings. The meeting is definitely not about shouting slogans and showing achievements, let alone forming a group, complaining to each other, or even engaging in personal attacks, but it requires everyone to reflect problems, organize and analyze, broaden ideas, and reach a consensus, so as to finally effectively output the results of the meeting.

In our work, we often have the company's management meetings, departmental monthly meetings, team meetings, employee symposiums, safety and training meetings, pre-shift and post-shift meetings, as well as other cross-departmental communication meetings, as well as participating in meetings organized by external organizations. So, how do we have a good meeting, and how can we make our meetings more efficient and effective? I think we can consider the following aspects.

First, we need to confirm whether we need to have this meeting. If it does, then the meeting that should be held still needs to be held.

Second, it is necessary to draw up the theme and process of the meeting, and must not be unprepared before the meeting.

Third, determine the people who need to participate in the meeting, avoid not coming when they should come, and coming when they shouldn't, and make it clear that the participants must be the person in charge of the topic or the party, not the stand-in for the leader.

Fourth, participants should prepare for the meeting according to the topic of the meeting, especially the questions raised should have data, cases, pictures and truths, and of course, they should also bring a notebook and make relevant records, rather than throwing their hands to participate in the meeting.

Fifth, the whole process of the meeting should be carried out in accordance with the meeting process, do not arbitrarily add content, and the meeting should be closely related to the topic of the meeting, rather than being imaginative, open-mouthed, and nothing. The time of each meeting should be well controlled, and it is better to control the meeting within an hour, rather than procrastination like a footcloth.

Sixth, I have strict requirements for our department to hold meetings, and there must be "sign-in, photographing, and recording". Moreover, the minutes of the meeting should be copied to the participants and relevant department personnel in a timely manner, and the resolutions and tasks formed in the meeting should be notified to the relevant responsible personnel in a timely manner, and the implementation progress should be tracked.

In short, there are many communication platforms now, including **, mailbox, WeChat, and enterprise WeChat, and you can communicate in groups for anything. Therefore, we try our best to do a good job of communication in our daily work, form a normalized communication mechanism, timely feedback and analysis to solve problems, rather than meeting to solve big and small things, and control the time and rhythm of meetings, so that our meetings can be efficient and have good results.

Finally, I want to say that the meeting is not a formality, there must be resolution output and corresponding measures, and the responsibility must be assigned to the person, and do a good job of tracking, implementation, and form a good closed-loop management.