How to inventory office equipment? That is, how to inventory fixed assets?

There is a principle in the management of fixed assets, that is:"The three items of the account card are consistent".

Account: Financial account.

Card: An asset card.

Object: The physical asset.

According to our management method, each fixed asset must have a unique barcode number, which is automatically generated by the management software, typed out with a label printer, and pasted on the fixed assets. At the time of inventory, we use a wireless barcode reader to read the barcode, and handle the loss, inventory, or profit. Then, according to the inventory situation, the inventory report is generated.

Then, according to the asset list (asset card), the physical asset report is generated. The final physical asset statement should be checked with the financial asset statement, including the quantity and amount, to find out the differences.

If you don't have a management system, you can set up a manual ledger (i.e., asset card) to record the entry of assets, the original value, the transfer records, etc. When counting, the quantity is counted according to the ledger.

Relevant documents, such as templates for asset cards, if you need them, you can add me and I will send them to you.

Asset management is a relatively cumbersome matter, and a feasible plan is required.

The fixed asset management function attached to the financial software is fundamentally different from similar products on the market. "Enteng fixed asset management system" combines barcode technology to give each physical object a unique barcode asset label, and can track and manage the whole process of fixed assets from the beginning of the asset purchase enterprise to the entire life cycle of asset exit. It solves the problems of inconsistent accounts, cards and objects in asset management, unclear assets, unclear equipment, idle waste, inflated assets and asset loss.

Provide comprehensive, reliable and efficient dynamic data and decision-making basis for the asset management of enterprises and institutions, realize the informatization, standardization and standardized management of asset management, and comprehensively improve the efficiency and management level of asset management of enterprises and institutions. Make the management of fixed assets easy, accurate, fast and comprehensive.

Refer to the above measures for implementation. Or you can use your own unit number.

Buy it yourself, don't print it dry, or fill it out by hand and glue it on.

When taking inventory of fixed assets, in addition to truthfully recording the quantity of fixed assets, it is more important to pay attention to profit and loss and depreciation. First of all, the problem of profit and loss, such as some fixed assets have not been recorded or overrecorded, and some fixed assets are scrapped in advance or continue to be used beyond the depreciation period, etc., which are all issues that need to be paid attention to. In addition, in the inventory process, it is also necessary to remember the use status of fixed assets in order to formulate the next steps.

The purpose and function of fixed asset inventory:

1. Check the original value of fixed assets, the amount of fixed assets to be scrapped and scrapped in advance, the loss of fixed assets, and the amount to be written off; Pay attention to whether the classification of fixed assets is reasonable; Learn more about the current usage of fixed assets and more.

2. Check the relevant lease contract for the leased fixed assets; Check the book records of each department and check whether the lease fee has been collected according to the contract;

3. For assets that are temporarily lent or transferred out but have not fulfilled the transfer procedures and have not been approved for transfer in accordance with the prescribed procedures, all units shall recover or go through the formalities, study and propose improvement measures to further strengthen the management of fixed assets.

4. For the inventory of the book profit (including off-the-books assets) and fixed assets, it is necessary to find out the reasons, distinguish the work responsibilities, and put forward treatment opinions;

5. Check the original and obtain copies of the property rights certificates of houses and vehicles, pay attention to whether the property rights are restricted such as mortgages, guarantees, etc., and check the relevant contracts and agreements obtained;

6. For books with low unit value purchased in bulk, the asset inventory unit shall list the detailed amount, check the physical objects according to the total quantity, and fill in the detailed list of fixed assets according to the total amount, and indicate the total quantity to understand the total amount of assets.

7. Enterprises carry out fixed asset inventory, not only to review the gains and losses of fixed assets in the past year, but more importantly, through the inventory of fixed assets, they can summarize experience and find the opportunities and risks behind the figures, so as to better carry out their work in the coming year.

Extended Information: Cycle of Fixed Asset Inventory:

Fixed assets are non-monetary assets, which also determine the necessity and difficulty of inventory work due to their high value, long service life, scattered use locations, and difficult management. However, due to factors such as depreciation and unnatural damage, the inventory of fixed assets is not a one-and-done process. Generally speaking, the inventory cycle of fixed assets can be divided into:

Quarterly, semi-annual, annual.

Asset inventory is mainly through the physical inventory of fixed assets to check the actual account, in order to truly reflect the actual quantity and distribution, if there is a profit or loss, to find out the reason.

The elements to note in asset inventory are as follows:

Charge card for fixed assets. Whether the object matches and whether it is lost. Damage and unauthorized transfers. Loan. Phenomena such as external sales;

Whether the custody of fixed assets is complete, and whether there is disassembly, disassembly, disassembly, etc.;

The repair and maintenance of fixed assets, whether the maintenance of fixed assets is timely, and whether there is sick operation;

whether the residential building is complete, whether there is any random demolition and reconstruction, etc.;

Whether the increase or decrease of fixed assets of the enterprise has gone through the formalities in a timely manner, and whether the depreciation is correct;

The specific steps of the company's fixed assets inventory are as follows:

1. Enterprises should prepare a fixed asset management system.

and norms, clearly stipulate the physical management methods, including the inventory frequency, inventory methods, inventory responsible departments, etc., and the specific requirements for the inventory of fixed assets are put on paper in the form of specifications;

2. Before the inventory, the department responsible for the inventory should prepare and release the inventory plan, including the inventory time, participating parts and personnel, inventory scope, etc.;

3. The responsible department shall prepare the fixed assets inventory table, which shall contain the book data of the fixed assets, and also need to indicate the user, location, and responsible person of each fixed asset;

4. According to the inventory plan, the on-site inventory is carried out based on the inventory table. During the inventory process, the inventory person must truthfully record the inventory results, and all the results such as inventory profit and loss must be recorded in the inventory table, and all the inventory personnel must sign and confirm it;

5. According to the inventory results, statistics and preparation of fixed assets inventory profit and loss statement, and submit to the superior department for review and approval. If necessary, the financial staff shall process the corresponding accounting adjustments according to the inventory results.

Inventory of fixed assets refers to the physical inventory of fixed assets to determine the actual number of various properties excavated in a certain period. The method of inventory is to first check the sum of the balance of the fixed asset account and the original value of the fixed asset sub-ledger, and then the fixed asset management department, the use department and the financial department jointly take inventory.

After the physical inventory, the actual number of fixed assets and the book number are checked, if the profit, loss and damage are found, the reasons should be ascertained, the responsibility should be determined, and the fixed assets inventory profit and loss statement should be prepared.

The inventory of fixed assets shall separately list the name, quantity, weight value, estimated depreciation and inventory loss, name and quantity, original and missing price, depreciation of damaged fixed assets, etc., and submit them for approval in accordance with the prescribed procedures. At the same time, it is also necessary to study and propose improvement measures in order to further strengthen the management of fixed assets.

The inventory of fixed assets is the physical inventory of fixed assets to determine the actual number of various properties in a certain period. The practice of counting is to reconcile the balance of the Fixed Assets account with the sum of the original value amounts of the fixed asset subledger (fixed asset card), and then the fixed asset management department, the user department, and the finance department jointly count the balance.

First formulate an inventory plan, such as inventory time, inventory department, participants, etc. Then the inventory personnel will go to the place where the fixed assets are placed to conduct on-site inventory and registration. Then the financial staff will compare the inventory table with the book records to verify the profit and loss.

Finally, report the inventory results to the person in charge of the unit. Then according to the leader's signature, adjust the profit and loss.

Fixed assets have the characteristics of high value, long service life, scattered use locations, and difficult management, and it is precisely because of these reasons that the inventory of fixed assets has brought great difficulties. The annual fixed assets inventory report of the company's assets is the material condition and guarantee for the completion of business tasks, in order to improve the efficiency of the company's assets and prevent the damage and loss of assets.

Fixed asset counting methods include:

1. Organize all the previous fixed data account books first.

2. Inventory all fixed assets according to the account books.

3. If there is (depreciation, scrapping, and addition) in the inventory process, it needs to be registered in the inventory book.

4. Code according to the category of fixed assets, and deal with scrapped, depreciated and depreciated.

5. Code the new fixed assets and record them.

1.Before the inventory, the fixed asset management department, the use department and the accounting department shall check the fixed assets account books and records to ensure that the accounts are consistent. 2.

Enterprises should form a fixed first to determine your company's regulations on fixed assets, and the company's definition of fixed assets is to grasp first; This makes it easy to distinguish between low-value consumables and fixed assets. 3.If the financial has a fixed asset card account, first sort out the categories of financial fixed assets, and grasp the company's fixed assets about how many categories; Understand the organizational structure of the company and take a look at how many departments there are, including offices, production departments, warehouses, and many more.

4.The asset inventory team takes inventory of fixed assets, fills in the fixed assets inventory table according to the inventory results, and checks it with the account books. In the event of a profit or loss of fixed assets, the department and management department of the use of fixed assets shall find out the reasons one by one, jointly prepare the opinions on the handling of profits and losses, and adjust the relevant account books and records in a timely manner after being approved by the authorized departments or personnel of the enterprise, so that they reflect the actual situation of fixed assets.

5.Fixed assets are less likely to be lost or stolen than inventories, but they are more likely to be stored for a long time, and the material entity is inconsistent with the book records, or the material entity is in a state of abnormal use, or forgotten. Regular inventory of fixed assets is a necessary means of control to protect property.

6.Enterprises should organize an inventory of fixed assets on a regular basis (usually at least once a year, depending on the nature of the property). The inventory work should be carried out by the personnel responsible for different functions such as custody and bookkeeping, as well as other outsiders who have nothing to do with the plant and equipment.

The results of the inventory are recorded on the inventory list, which includes: the name, category, number, storage location, current use status and status of the fixed assets. Inventory personnel (generally more than 2 people) should sign the inventory list.

After the end of the physical inventory, the content of the inventory list should be checked with the fixed assets card, if it is found that the difference or the fixed assets have been in a state of abnormal use, the fixed assets custody department should be responsible for reviewing the reasons, and after a certain approval procedure, the book adjustment can be carried out. The inventory list for each inventory should be archived.