How to transfer personal files and how to handle file transfers

Procedures for file transfer:

1) If the file is in an organ, institution or other provincial or municipal unit, the unit shall issue a letter of business adjustment, and I shall go through the file adjustment procedures;

2) Archives in enterprises or other talent service agencies.

I hold the "Registration Form for the Movement of Employees in Enterprises in the City and County", go to the Municipal Human Resources and Social Security Bureau to go through the procedures for terminating and dissolving the labor contract, and I hold the business investigation letter issued by the unit to go through the file transfer procedures.

The file seal is brought and handed over to the unit for review.

After passing the review, the receipt will be sent and the file will be put into storage. If you are not qualified, you will hand over the file to the original unit (institution) for supplementation.

Transfer method: 1. If you are a college student who has just left school, as long as you take the transfer letter of your work unit to the school to explain the situation, you can forward your personal file to your work unit;

2. After the formalities of the file adjustment letter are completed, you must remember to get your own registration card to ensure the authenticity of your personal file at the time of registration;

3. If you transfer your files from the location of your previous work unit, then you can only handle the file adjustment letter clearly;

1. The role of personal files.

It is a very important evidence for the employing unit to understand the situation of the individual in different periods, such as the examination of civil servants, the examination of the establishment, studying abroad, the evaluation of professional titles, the settlement of big cities, etc. Especially for those who aspire to engage in politics, archival materials are a particularly important component, and we must not ignore the seriousness of the absence or lack of materials.

As long as a person goes to school and works, he or she is inseparable from dealing with official or non-official institutions such as schools, units, and departments, and the establishment of a personal file is an important basis for an employer to understand a person in the work and life of the society. Without a profile, the employer can't get a true picture of your experience.

2. How to ensure the authenticity of the archival materials?

It depends on whether there is a guarantee for the institutions where the records are deposited and safekept. As for how to keep it and keep it in **? Now it is unified by the Human Resources and Social Security Bureau. Only when the archives are stored in the effective units stipulated in the archives law can the authenticity and authenticity of personal files be guaranteed.

1) At this stage, the general way is to take the personal files that are not received by units and institutions, and are stored in the talent centers of each place of household registration.

2) If the unit is a public-owned unit, it generally has the ability to custodian archives, and a very small number of it cannot be preserved, and it is generally managed by the superior administrative unit to which it belongs. Or it can be entrusted to the Human Resources Security Bureau.

3) At present, there are still some archives that are entrusted by some units such as the Education Bureau and the Labor Bureau for historical reasons.

3. How to record the personal file.

Archival materials are constantly evolving in a variety of carriers, productions, and ways of expression. The common carriers of personal files are paper, data disks, etc.; In terms of production techniques, the conventional ones are pen writing, printing, photography, audio recording, videography, etc.; From the point of view of expression, there are words, charts, sound and video, etc.

Legal basis

Archives Law of the People's Republic of China

Article 9: Organs, groups, enterprises, public institutions, and other organizations shall designate archival institutions or archival staff to be responsible for the management of their own archives, and to supervise and guide the archival work of their subordinate units.

**According to the needs of archives management, state organs shall guide the archives business work of the system within the scope of their duties.

Article 12: Organs, groups, enterprises, public institutions, and other organizations that shall form archives in accordance with state provisions shall establish a responsibility system for archives work, and complete the archives management system in accordance with law.

The personal file shall be transferred to the talent exchange service agency.

Procedures for file transfer. There must be a letter of business transfer from the unit to which it is transferred. The process of file transfer.

Where it is necessary to transfer files, the archives must be provided to the Personnel Department, and the Personnel Department will review and improve the various procedures for the transfer of files, and then transfer the letter and various procedures to the Archives Management Department, and the Archives Management Department will handle the transfer procedures for the files.

The Archives Management Department handles the transfer process according to the content and requirements of the individual application or file transfer letter to find out the corresponding files. Review of files that need to be transferred. For the transferred files, write the file receipt and seal it according to the regulations.

For the transferred files, according to the requirements of the transfer, issue an "administrative introduction letter", "salary introduction letter" and various supporting materials, issue a file receipt, and seal it according to the regulations. Register the transfer of files and update the "Personnel File Management Center" online. The confidential archivist will hand over the sealed file to the confidential department for sending.

Personnel files are an important feature of Chinese's personnel management system, which is evidence of personal identity, educational background, seniority, etc., closely linked to personal salary and treatment, social labor security, and organizational relations, has legal effect, and is an important basis for recording life trajectories.

Documents and materials that record a person's main experience, political outlook, moral style, and other personal circumstances play the role of evidence, basis and reference.

Archives Law of the People's Republic of China

Article 2: This Law applies to activities engaged in the collection, sorting, protection, and utilization of archives, as well as their supervision and management.

"Archives" as used in this Law refers to various forms of historical records that have preservation value to the state and society, such as texts, charts, audio-visual records, which are directly formed by past and present organs, groups, enterprises, public institutions, and other organizations, as well as individuals engaged in economic, political, cultural, social, ecological civilization, military, foreign affairs, science and technology, and other activities.

Legal analysis: How to handle the file transfer process: (1) Procedures for file transfer:

The procedures for file transfer must have a letter of consultation from the transferring unit. (2) the process of file transfer: where it is necessary to transfer the file, the file business transfer letter must be provided to the personnel department, by the personnel department review, improve the file transfer procedures, the business transfer letter and various procedures to the archives management department, by the archives management department for the file transfer procedures.

Legal basis: Article 8, Paragraph 1 of the Archives Law of the People's Republic of China The competent department of state archives is in charge of the national archives work, is responsible for the overall planning, organization and coordination of the national archives undertakings, establishes a unified system, and implements supervision and guidance.