Archives management? How does it work?

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. Our archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives training, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

I don't know what management you are referring to, whether it refers to the collection by you and then the classification group is rolled into the cabinet (put on the shelf), or whether it refers to the guidance of clerical, personnel, engineering and financial related archivists to collect and organize the volume. I am also engaged in corporate archives management, mainly responsible for the organization of engineering files, as well as the organization of guidance documents, personnel, and financial archives. The specific operation is to first compile the enterprise's file management system and file management guide, and then stipulate the time and specific transfer content and transfer requirements of each department to transfer the archives every year.

Do some guidance on a daily basis. At the end of the year, the receiving group is involved in the cabinet. The project files should also be specifically inspected and guided by the construction and supervision units, and finally the project files will be summarized into sets according to 8 categories, and the files will be accepted by the superiors.

In fact, there are differences in archives management in various industries, and the books on archives management issued by the National Archives Administration are only a general management method and principle. If you want to do a specific operation, you must first determine which industry you want to engage in file management, and then specifically search for the file standards and related knowledge of the relevant industry. For example, the power industry, the water industry, the highway industry, the university file management, etc., they have relevant principles, but when they are implemented in specific work, there are still great differences.

In addition, what kind of files are you talking about, whether it is a scientific and technological file or an accounting file, a document file, or an engineering file?

Do you want to use Office PC management yourself or do you want to use software management? What industry is your company?

1. Do a good job in sending and receiving, archiving, and filing documents.

2. Carefully check the archived documents and materials, find problems in time, and strive to make the case file accurate and complete.

3. Collection and archiving of various technical documents and bad materials and business licenses.

4. Responsible for handling the procedures for borrowing archives, actively carrying out the use of archives, and fully developing archive information resources.

5. Regularly identify the archives, accurately formulate the archives destruction list, and store the archives that have lost their preservation value.

6. Responsible for the management of the archives warehouse and do a good job in the statistical reports of the archives.