The status quo of archives management and the development status of archives management

The development of social modernization, the emergence of office automation, paperless and other things have made great changes in the way archives are generated. Its archives management in the system, such as the drafting of documents, issuance, urging, archiving and other operational processes in the computer and communication lines, so that the predecessor of the archives must be machine-readable documents as the main form, then the archives also naturally exist in the form of machine-readable, the use of these archives is very different from the use of paper carrier files. This change heralds that archivists will be faced with more machine-readable disk-based archives.

The majority of information seekers are concerned with the content of the information, which may come from different machine-readable forms of archives. It is the duty of archivists to provide this archival information in a comprehensive and systematic manner. Lose no time in providing valuable archival information.

There must be a selection process to make the archival information in machine-readable form systematic, authentic and valuable, so that users can obtain more complete services. From this point of view, the electronic use of archival information is an inevitable trend in the development of archival utilization.

1. The management software for the modernization and development of society lacks unity.

The computers used by the archives departments are of different models and specifications, and the software developed by them cannot be used interchangeably, and there is no computer management software system that is suitable for both file retrieval and archival information management, and because they cannot be interadjusted, they cannot use computers to complete information management work, and they cannot quickly publish information results, which restricts the process of electronic archival information.

2. The standardization and standardization of the basic work of archives management still need to be improved.

The premise of the electronic management of archives and information is the standardization and standardization of basic work. However, due to historical reasons, the foundation of the collection and archives business is poor. The quality of the case files is not high, especially the bibliographic rules of various types of archives are not compatible, and the portability of system software is poor; There is no unified standard for archival automation, which only focuses on a certain library or a certain professional system, and cannot fully implement and promote a unified standard, which also restricts the electronic archival information work.

3. The technical standards of archives management and the standards of organizational work procedures are not considered from the technical characteristics and development of computer information processing, and more and more archiving "documents" are disks and discs, and the current archives sorting, classification methods, bibliographic standards and relevant regulations can not be fully adapted.

4. The quality of archival information management personnel needs to be improved.

Realize the digitization of archival information. First of all, it is necessary to have modern people, and managers must have a high level of knowledge and advanced technology, and cannot be satisfied with just ordinary computer operations. Judging from the current situation, many archival departments lack modern high-tech talents, among which archival and information processing compound talents are even more scarce, and most of the archivists have a low level of modern technology.

There is even modern illiteracy. Despite the introduction of modern equipment, it is still not fully functional, and there is no talk of electronic archival information.

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

What are the trends of company records management and digitalization?

Records management is getting more and more attention, and the demand for records management is also increasing. The management of archives has become more and more standardized, and the level of archives management has become higher and higher. At the same time, the society attaches more and more importance to the construction of archives, and the construction of archives has been strengthened.

Trends in the development of archives management.

1. Informatization of archives management: Archives management will be more informatization, making archives management an automated process.

2. Diversification of archives management: Archives management will be more diversified, and electronic archives and paper archives will become an important part of archives management. A variety of file management systems will be unified to achieve the integration of file management.

3. Distributed management of archives management: Archives management will adopt the method of distributed management to disperse the management power to various departments and improve the management efficiency of archives.

4. Scientific archives management: Archives management will establish a set of scientific archives management system to better build archives and improve the quality of archives management.

Development status of archives management: Hongshan.

1. The technical level of archives management has been continuously improved, the technical level of archives management has reached the international advanced level, the technical level of archives management has been continuously improved, and the technical level of archives management has reached the advanced level of Guoming Xunji.