Finance Department Review of Purchase Orders? How are purchase orders determined?

Generally speaking, finance should be responsible for the flow of funds, and purchases should take into account order quantities and payment terms.

Review to the relevant person in charge, and the audit can take effect after passing the seal.

In fact, it is a review of the contract and the procurement contract. The aim is to prevent unregulated problems that arise from the independent operation of large purchase orders by a single department. At the same time, it is also necessary to supervise the contract (the management of the separation of the duties of the contract drafter and the contract approver). ）

There is a review form at the time of review, which circulates with the procurement contract. Specific Circulation Procedures:

1. When the contract negotiators end the negotiation, the procurement department drafts the contract and fills in the contract review form (fill in the contents: contract number, contract name, contract content, business name, business qualification, payment method, and comparison with the previous stage. ）。

3. The scope of supervision of the Ministry of Finance is generally large, and it is necessary to review the ** and payment methods. And check the pros and cons of the transaction of the relevant contract. Make a review conclusion. Return to the Purchasing Department.

4. According to the completed contract review form and contract, the procurement department shall hand over the contract approval and signature of the evaluation form to the general manager (or executive vice president, etc.) according to the authority system.

5. The contract review form after the whole process together with the contract shall be recovered by the procurement department, and the contract that has been stamped by the first merchant shall be submitted to the legal department for filing together with the evaluation form. Keep your own copies, or copies.

In short, the contract review is the approval process of the contract, because the contract itself is an external legal document, there are only representatives and the company's official seal on it, it is not appropriate to leave the process traces on the contract, and only a separate contract review form can be set up. The contract review form is always with the contract and is part of the transaction itself.

First, the purchase order is determined in this way: what the enterprise wants to buy, it will find the requisition of the purchasing department to formulate a purchase requisition, and then send it to the purchasing department of the procurement department through the system for review, and then develop a purchase order, and then start the inquiry, and then procurement, payment, warehousing, invoicing. Some companies have flexible procurement processes that are tailored to the actual situation of the company.

2. The general process is as follows:

1. The customer places an order, and the sales department will hand over the confirmed sales order to the production management department for processing;

2. The product manager of the production management department prepares the production notice (also known as the production order) according to the sales order;

3. The production notice will be issued to the production department and the purchasing department at the same time; If it is ERP management, the computer can automatically identify the current raw material inventory according to the production notice, and the raw materials are not enough, or lower than the inventory line, then the purchase demand is generated, that is, the computer automatically identifies the generated raw material requisition (although the requisition is generated by the computer, the preparation unit belongs to the warehouse);

4. The requisition first arrives at the designated supervisor, and after the supervisor signs, it is transferred to the purchasing department;

5. After the purchasing department sees the requisition, click confirm, automatically generate the purchase order, and list the first business owner document for the purchaser to choose;

6. After the procurement personnel prepare the purchase order, it shall be submitted to the relevant procurement supervisor for approval in accordance with the authority table, or large-scale procurement shall be subject to the review procedure and then approved by the general manager;

7. After the purchasing personnel send the approved purchase order to the first businessman, the purchase order will be automatically sent to the finance department and the quality inspection department at the same time;

8. After the goods are delivered, they will be directly handed over to the quality inspection department for quality inspection, and after the quality inspection is qualified, the quality inspector will click on the purchase form to confirm and generate a quality inspection report, which will be automatically sent to the purchasing department, the finance department and the warehouse;

9. When the warehouse receives the goods, it is necessary to receive the qualified quality inspection report from the computer, click to receive the confirmation, automatically generate the warehousing order, and the inventory line disappears;

10. The production management department can view the inventory line and notify the production department to pick up the materials in time;

11. According to the production instructions and the notice of the production management department, the production department prepares the picking list and submits it to the warehouse;

12. According to the production instructions and picking list, the warehouse clicks to confirm and agree to the delivery, and automatically produces the delivery order, and the materials are issued at the same time;

13. The production department gets the material production.

Some. The general process is as follows:

1. The customer places an order, and the sales department will hand over the confirmed sales order to the production management department for processing;

2. The product manager of the production management department prepares the production notice (also known as the production order) according to the sales order;

3. The production notice will be issued to the production department and the purchasing department at the same time; If it is ERP management, the computer can automatically identify the current raw material inventory according to the production notice, and the raw materials are not enough, or lower than the inventory line, then the purchase demand is generated, that is, the computer automatically identifies the generated raw material requisition (although the requisition is generated by the computer, the preparation unit belongs to the warehouse);

4. The requisition first arrives at the designated supervisor, and after the supervisor signs, it is transferred to the purchasing department;

5. After the purchasing department sees the requisition, click confirm, automatically generate the purchase order, and list the first business owner document for the purchaser to choose;

6. After the procurement personnel prepare the purchase order, it shall be submitted to the relevant procurement supervisor for approval in accordance with the authority table, or large-scale procurement shall be subject to the review procedure and then approved by the general manager;

7. After the purchasing personnel send the approved purchase order to the first businessman, the purchase order will be automatically sent to the finance department and the quality inspection department at the same time;

8. After the goods are delivered, they will be directly handed over to the quality inspection department for quality inspection, and after the quality inspection is qualified, the quality inspector will click on the purchase form to confirm and generate a quality inspection report, which will be automatically sent to the purchasing department, the finance department and the warehouse;

9. When the warehouse receives the goods, it is necessary to receive the qualified quality inspection report from the computer, click to receive the confirmation, automatically generate the warehousing order, and the inventory line disappears;

10. The production management department can view the inventory line and notify the production department to pick up the materials in time;

11. According to the production instructions and the notice of the production management department, the production department prepares the picking list and submits it to the warehouse;

12. According to the production instructions and picking list, the warehouse clicks to confirm and agree to the delivery, and automatically produces the delivery order, and the materials are issued at the same time;

13. The production department gets the material production.

Now there's cost management, and it has nothing to do with what you want to ask.

From a financial point of view, to control the procurement work, it is still a relatively new idea, hehe.

Of course, the review should use data to speak, and then use financial methods to analyze.

First of all, you have to check the purchase records and documents for at least the last six months, which is the most common thing to do in finance, and the data must be true and valid to speak for itself. As far as I know, business units like purchasing and sales have always had poor records and poor management. If the purchasers eat kickbacks, the documents will be more messy, guess this is also the original intention of your boss to set up this department.

There are a lot of problems that can be found by keeping track of documents with an accounting system.

It's easy to review based on the data, and you can extract different items from the data. For example, a single material, a single merchant, a single buyer.

Procurement. As the name suggests, it is responsible for the procurement of raw materials and other necessary materials, but some companies are currently in charge of some sales. Procurement is closely related to finance, and procurement requires money, right?

Finance is a matter of being responsible for money. Procurement is also the most problem-prone, caused by personnel ideological problems. Take customer rebates, issue more invoices, etc.

These need to be reviewed by the finance staff.

You mainly review whether what they buy is reasonable, whether it is reasonable. Whether the costs incurred in the procurement process are reasonable.

What is the purpose and responsibilities of the Procurement Review Department? Please understand it first and work accordingly.

1. Review the reasonableness of procurement. Is it needed, is it necessary, and is the timing appropriate? Is the budget right?

2. Review the qualifications of the best businessmen. Do you have the best ability to procure the materials? Other requirements, etc.

3. Review the procurement and settlement methods, and compare the procurement differences of different channels to choose the most suitable one.

4. Evaluate and optimize procurement plans for management decision-making.

I'm doing this job now, an accountant and a buyer, and I've only been doing it for a few months, and I think it's a big problem. Mainly responsible for reviewing the quality and quality of the purchase plan of each department, whether it is fixed assets or commodities, and understand the commodities operated by your unit thoroughly. In the end, it is up to me to decide which owner to make.

Of course, these tasks must be done with insight and correct judgment, and there must be no selfish desires.

That depends on the specifics of your organization.

The sales order does not need to be issued to the customer, the purchase order is confirmed with your company's internal personnel, or with the purchase contract. The contents that need to be confirmed are: product name, product specification, quantity, unit price, total amount, delivery date, delivery location, payment method, etc.

The general process of a purchase order is as follows:

1. The customer places an order, and the sales department will hand over the confirmed sales order to the production management department for processing;

2. The product manager of the production management department prepares the production notice (also known as the production order) according to the sales order;

3. The production notice will be issued to the production department and the purchasing department at the same time; If it is ERP management, the computer can automatically identify the current raw material inventory according to the production notice, and the raw materials are not enough, or lower than the inventory line, then the purchase demand is generated, that is, the computer automatically identifies the generated raw material requisition (although the requisition is generated by the computer, the preparation unit belongs to the warehouse);

4. The requisition first arrives at the designated supervisor, and after the supervisor signs, it is transferred to the purchasing department;

5. After the purchasing department sees the requisition, click confirm, automatically generate the purchase order, and list the first business owner document for the purchaser to choose;

6. After the procurement personnel prepare the purchase order, it shall be submitted to the relevant procurement supervisor for approval in accordance with the authority table, or large-scale procurement shall be subject to the review procedure and then approved by the general manager;

7. After the purchasing personnel send the approved purchase order to the first businessman, the purchase order will be automatically sent to the finance department and the quality inspection department at the same time;

8. After the goods are delivered, they will be directly handed over to the quality inspection department for quality inspection, and after the quality inspection is qualified, the quality inspector will click on the purchase form to confirm and generate a quality inspection report, which will be automatically sent to the purchasing department, the finance department and the warehouse;

9. When the warehouse receives the goods, it is necessary to receive the qualified quality inspection report from the computer, click to receive the confirmation, automatically generate the warehousing order, and the inventory line disappears;

10. The production management department can view the inventory line and notify the production department to pick up the materials in time;

11. According to the production instructions and the notice of the production management department, the production department prepares the picking list and submits it to the warehouse;

12. According to the production instructions and picking list, the warehouse clicks to confirm and agree to the delivery, and automatically produces the delivery order, and the materials are issued at the same time;

13. The production department gets the material production.

Yes, you need to make a sales contract or sales order, stamp the special seal of the contract and send it back to the customer.

The general procurement process is: procurement plan - determine the procurement channel - sign the procurement contract - arrive at the acceptance - go through the warehousing procedures after acceptance - settle - pay according to the pre-agreed payment method.

1.After receiving the material requisition, make a purchase plan.

2.Choose the right quotient.

3.Compare and negotiate.

4.Conclude a contract, place an order.

5.The materials are accepted and put into storage according to the date.

6.After the reconciliation between the two parties, the settlement and payment procedures will be implemented.

The Purchasing Department generally operates independently and does not belong to any department. Directly under the jurisdiction of the company's CEO, after all, the cost savings of procurement contribute as much to the company's profit as sales.

Purchasing Department Jobs:

1) Directly responsible for the leaders in charge and the company, fully preside over the work of the procurement department, and ensure the smooth completion of various tasks.

2) Review the annual procurement plan and procurement projects, review the number of materials received by each department, reasonably control and reduce losses.

3) Fully preside over the business negotiation of bulk commodity ordering, and urge the person in charge of the subordinate warehouse to check the acceptance and quality of the purchased goods to ensure the normal storage of materials.

4) Educate subordinate employees to abide by the law and discipline in their work, be conscientious and responsible for their work, and do not engage in favoritism. According to the company's plan, complete all kinds of material procurement and safe storage tasks, as far as possible within the budget to achieve cost and consumption reduction.

5) Supervise the person in charge of the procurement group and the warehouse group, strengthen the quality training of subordinate employees, and continuously improve the professional level and work ability of employees.

6) Responsible for the implementation of the staff system of the department.

7) Responsible for the professional knowledge training of employees in the department.

8) Strictly manage employees, and propose rewards or punishments to the company according to employee performance.

9) Strict internal management, do a good job in the implementation of various rules and regulations, and be responsible for the use and management of office equipment in the department.

10) Responsible for formulating the work plan and supervising the implementation and completion of the work plan.

When the company regards the purchasing department as a strategic department, then it may be directly subordinate to the general manager and become its own purchasing department. When the company regards the purchasing department as a kind of assistance to the smooth progress of production, the main responsibility is to meet the needs of production, and the bargaining is a secondary position, then it belongs to the production department.

When the purchasing department is planned in the administration department, the main responsibility of the procurement department is to obtain a better quality and have achieved the goals of the financial department. When the purchasing department is part of the materials department, its main responsibility is to cooperate with the manufacturing and warehousing units, so there is no important role to play.

Procurement refers to an enterprise business activity that obtains products or services from the market as enterprise resources under certain conditions to ensure the normal development of enterprise production and business activities. It refers to a business activity in which an individual or unit obtains products or services from the market as its own resources under certain conditions, in order to meet its own needs or ensure the normal development of production and business activities.