Have anyone ever worked as an archivist? Teach me how to organize the file!

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. Our archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives training, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

The specific content of a novice archivist is as follows:

1. As an archivist manager, it is natural to study the archives law carefully, usually read more archives laws and regulations, understand the importance of archives management, be clear about their responsibilities and responsibilities as an archival manager, and understand what they should and should not do.

2. Be strict with yourself, love your work, make the file management work true and reliable, and keep the archives.

3. Usually collect the archives of the unit in a timely manner, and sort out and classify these archives scientifically and reasonably, eliminate the documents and materials that do not need to be archived, archive and store the documents and materials that need to be archived in a timely manner, carefully fill in the labels, and bind them scientifically.

4. Maintain the environmental hygiene and safety of the archives, do not let the archives become moldy or bitten by insects, and do not smoke in the archives themselves, nor allow others to smoke.

5. Perform the borrowing procedures, do not lend the files to others at will, only agree to borrow with the consent of the relevant leaders, do a good job in the registration of file borrowing, and strictly control the time of borrowing.

6. Protect the archives, do not allow outsiders to take pictures and copy the archives, and they must not leak the archive information, lock the door when leaving the archives, and carry the keys to the archives with you.

Archiving refers to the process in which the clerical department systematically organizes and submits the documents that have been processed and have preservation value to the archives or archives for preservation. Archiving is a system stipulated by the state, also known as the "archiving system".

1. The archived documents should be complete and complete. Damaged documents should be repaired and documents with illegible or easily degraded documents should be reproduced.

2. The writing materials, paper, and binding materials used in sorting out the archived documents should meet the requirements of file protection.

The organizing unit of archived documents. Generally each document is a piece, the document is excavated and the final version is a piece, the text and attachments are a piece, the original and the copy are a piece, the text and the text are a piece, the report, the roster, the atlas and other volumes (this book) are a destroyed module, and the communication and reply can be a piece.

Quality requirements for the archives:

1. Filing of original documents;

2. The documents and materials that should be archived are complete and complete;

3. Documents and telegrams shall be judged and sorted out and filed according to the connection of their contents;

4. For the archived documents and materials, it is necessary to maintain the historical connection between them, distinguish the preservation value, classify and organize them, and file them, and the title of the file is concise and clear, so as to facilitate storage and use.

Simply and popularly, after the file of the unit is given to you, you have to sort it out, and if someone comes to borrow the file, you have to register.

1. Systematic arrangement and cataloguing.

Under regular working conditions, the archives mainly receive the case files prepared by the clerical department and the business department in accordance with the filing requirements, and the archives office of the main receiving organ organizes the transferred case files according to the requirements of admission. In this way, the archives and archives of the archives are mainly to further systematically organize the received files in a larger scope, such as the arrangement of the whole file and the case file, the processing of the file directory, and so on.

2. Local adjustments.

For the archives that have been sorted out and preserved in the library, after the inspection of management practice or special quality inspection, the archives and archives need to carry out certain processing of the archives that do not meet the requirements to improve their quality; On the other hand, certain archival materials must also be organized due to changes in themselves or in the archival system due to the time in which they are kept.

3. Organize the whole process.

Archives and archives sometimes receive and collect some scattered documents, which requires the whole process of sorting out the archives, including distinguishing the whole file, the classification of the archives within the whole file, the grouping of files, the arrangement of files, the compilation of file numbers, the preparation of file catalogs, and the systematic discharge of all files.

Finishing process. 1. Folding and sorting"""The process of systematically classifying, combining, arranging, numbering and basic cataloging of archival entities in accordance with certain principles to make them orderly.

4. Folding and filing units: state institutions, social organizations or individuals that constitute the entire archive.

5. Folding and uniting the whole file: It is not easy to distinguish the whole file and is treated as a whole file as a whole that is formed by two or more filing units.

6. Folding and collecting the whole file: It is composed of several small files with a small number of documents and some common characteristics or connections, and is treated as a whole file.

7. Folded whole clan group: a group composed of several whole clans with common characteristics such as time, region, and nature.

8. Folding case file: an archival storage unit composed of several documents that are related to each other.

9. Folding and filing a file: the process of forming a file of several documents according to the formation law and organic connection.

10. Folded remarks in the volume: a record sheet of the status of the documents in the volume, arranged after the documents in the volume.

11. Folded file number: a group of ** given to the file entity in the form of characters to fix and reflect the order of the file arrangement.

Hello, it is recommended that when sorting out cadre personnel files, it should be carried out in accordance with the requirements of the "Detailed Rules for the Sorting of Cadre Files".

1. The identification of cadre archives refers to the review of the collected materials, the authenticity of the materials, the determination of the preservation value of the materials, and the determination of whether they belong to the scope of the cadre archives. The specific methods are as follows: First, determine whether the materials should be included in the cadre file.

Materials that do not belong to the scope of cadre archives or duplicate materials should be cleaned up and disposed of. Documents with preservation value can be handed over to the archives of the unit for safekeeping. More important personal documents and articles can be returned to the person.

Other materials shall be registered and destroyed after completing the prescribed procedures. Second, review whether the materials are complete and complete. Mainly check the political review and punishment materials.

The former should generally include the review conclusion, investigation report, approval from the superior, supporting materials and explanatory materials of the person. The latter includes a decision on punishment or a decision to exempt from punishment, an investigation report, a reply from a superior, a personal inspection or an opinion on a sanction. For materials that are unclear and the time is unknown, they are allowed to be investigated and verified and archived.

Third, check whether the materials and procedures are complete. All materials that require the seal of the organization must have the seal of the organization. Sanction decisions, organizational evaluations, and so forth should have a signed opinion of the person or a certificate from the organization that the person met in person.

Materials that do not meet the filing requirements must be re-filed after completing the formalities. Fourth, the missing materials found in the identification work should be registered and collected and archived in a timely manner.

2. Cadre files are generally bound in human units. It is required to have a file box and a table of contents in the file, and the cover of the file box must indicate the name, place of origin, and file number of the file holder. Punch the left side of the material and keep the bottom left side aligned.

The operation method of document file sorting ——— file in pieces.

Archivist.

Mainly engaged in the management of personnel files, equipment information, employee assessment and other files, different units require archiving.

This work is very important and cumbersome.

Topics include:

Distinguish between the compilation of the whole file, classification, grouping, arrangement, cataloguing, binding (or "boxing"), and arranging the file catalog.

b) The steps can be divided into:

1. Understand the situation and formulate a plan.

It is mainly necessary to understand the situation of the filing unit (the time of its establishment, revocation and change, as well as the reasons, functions, its affiliation, its internal organization, the person in charge, the work of the document, the seal and the mark), and also to know the number of the whole case, the age (formation time), the main content, the state of storage, the degree of completeness, the mixed situation, the quality of the finishing, and the time of providing use.

2. Distinguish between whole cases and classifications.

3. Subdivide and organize the file, and draft the title of the file.

4. Preliminarily arrange the order of the case files, check whether the classification is reasonable, and make appropriate adjustments.

5. Comprehensively review and revise the title.

6. Fix the position, compile the file directory and the sheet number, page number, and case number of the document.